Kick-Off Meeting Presentation - Composite - Mindanao Media Hub - TOC, Master Control, Ingest, MAMS and Archive

KICK-OFF MEETING
Supply, Delivery, Installation, Supervision, Integration,

Training, Testing and Commissioning of a Technical
Broadcast Operation Center (TBOC), Master Control
(MC), Playout Automation System, File Based/Base
Band Ingest Station, Media Asset Management System
(MAMS) and Deep Archive Solutions and Complete
Audio/Video/Data System and Operation Workflow of
the High Definition Technical Operation Center for the
Mindanao Media Hub of the People’s Television
Network, Inc. (PTNI)
KICK-OFF MEETING
Mindanao Media Hub TBOC, Master Control,
Ingest, MAM & Archive System Project
AGENDA
1. Kick-off Objective
2. Project Team Introductions
3. Project Schedule
4. Project Requirements
5. Other matters
KICK-OFF MEETING
KICK-OFF OBJECTIVE
To establish common understanding and clear

expectations between PTNI and the supplier, to
eliminate, if not, minimize unforeseen issues and
problems that might occur to help achieve smooth
project flow and meet completion target dates
KICK-OFF MEETING
PROJECT TEAM
INTRODUCTIONS
KICK-OFF MEETING
PROJECT SCHEDULE
NTP: OCTOBER 31, 2019

DURATION: 150 CALENDAR DAYS
DEADLINE: MARCH 29, 2020
KICK-OFF MEETING
PROJECT REQUIREMENTS
1 GENERAL REQUIREMENTS
1.2 Delivery Period
The PTNI-Inspection Team will schedule the date of inspection

for all the delivered equipment at the installation site. A detailed
work plan shall be submitted by the Winning Bidder/System
Integrator to the PTNI-Project Management Office (PMO) for
approval.
KICK-OFF MEETING
GENERAL TECHNICAL REQUIREMENTS
B General Considerations
B.7 Bidders shall adhere to the following:
B.7.1. Bidders must submit a list of engineers and technicians who will be working in the
Central Equipment Room (CER).
B.7.2. All engineers and technicians who will be working in the CER shall wear their
company identification cards and shall wear their respective company uniforms.
B.7.3. Bidders must provide security personnel for their equipment inside the building.
KICK-OFF MEETING
D. Installation Materials, Cables and Wiring Code
D.4. The Winning Bidder/System Integrator shall submit samples of all the cables
and connectors offered together with their specifications for the Procuring Entity’s
approval before installation.
D.8. A properly and correctly documented cable schedule shall be supplied on a

standard software package after the completion of the installation. Two sets of
the final cable schedule shall be supplied in a properly bound volume.
KICK-OFF MEETING
K. Manuals
a) Before the completion of the supplied equipment installation, three (3)

sets of original manuals shall be supplied with each major piece of
equipment. The manuals shall be in hard copy, written in English and
shall contain all diagrams, explanations, setup and operational
procedures, full detailed service procedures, performance characteristics
and a complete list of all components with reference numbers. Two (2)
sets of soft copies of the manuals shall also be submitted to the
Procuring Entity at the same time. If more copies of the manuals are
required for the training, the Winning Bidder/System Integrator shall
promptly supply them without right or entitling for extra charge.
KICK-OFF MEETING
L. As-Built Drawings
Within two (2) months upon acceptance of the installation,

the Tenderer shall submit three (3) complete sets of as-built
drawings, which shall include block and schematic
diagrams, cable schedule, equipment layout and all works,
which have been carried out and completed. Two (2) sets of
soft copy of the complete set shall also be submitted to the
Procuring Entity. Soft copies should be in pdf and
Visio/cad/dwg formats.
KICK-OFF MEETING
M. Commissioning and Acceptance Tests
M.1. The successful commissioning and acceptance tests of all the

equipment and systems shall be performed by the Winning Bidder/System
Integrator’s Testing & Commissioning Engineers in the presence of the
Procuring Entity’s representatives.
M.2. The Winning Bidder/System Integrator shall ensure proper test

equipment required for the tests are made available. These should include
at least, but not limited to Multi meters, Audio Test and Measurement Units,
Video Test Signal Generators, Oscilloscopes, Waveform/Vector scopes
capable of measuring both digital and analogue systems. However, the
Winning Bidder/System Integrator may use any of the test equipment that is
supplied as part of this tender.
KICK-OFF MEETING
M. Commissioning and Acceptance Tests
M.3. The Winning Bidder/System Integrator shall submit the proposed test procedures and
formats to the Procuring Entity at least four (4) weeks before the commencement of acceptance
tests. The document will be revised and amended as deemed suitable. The test procedures shall
include parameters for full functionality tests for all equipment items and performance tests for
video and audio systems. The test procedures shall include continuous actual day-to-day
operation of the supplied systems and equipment for at least one calendar month period without
any defect. If there is a defect found, this “continuous actual day-to-day operation” part of the test
procedure shall re-start after the defect is amended.
M.4. After the successful completion of the acceptance tests, The Winning Bidder/System
Integrator shall submit two (2) sets of the test results in properly bound volumes to Procuring
Entity.
M.5. After the successful completion of the acceptance tests, the commissioning engineers shall
continue to standby on site for a continuous period of Twelve (12) months.
KICK-OFF MEETING
N. Training
N.1. The Winning Bidder/System Integrator shall undertake to provide a comprehensive training for the
Procuring Entity’s staff who will be involved in the operation of the supplied or installed systems and
equipment. The Procuring Entity shall send nominees from PTV-4 Manila to participate in the training.
Accommodation, meals and all unforeseen expenses of the participants are at the account of the
Winning Bidder/System Integrator.
N.2. The training shall cover all the aspects of daily operation, maintenance procedures and
troubleshooting. The training program shall include on-site training on the actual supplied systems and
equipment. The training programs must result efficient day-to-day operation of the supplied systems and
equipment by solely the Procuring Entity’s staff.
N. 3. For major systems and equipment including the MAM System, Automation System, Monitoring &
Control System, etc., experienced engineers or trainers from the respective manufacturers or suppliers
shall be utilized to conduct the training program. Local training assistants, however, are allowed to assist
the resource persons for the conduct of the training program.
N.4. All trainers including training assistants shall be clear and fluent in spoken and written English.
KICK-OFF MEETING
N. Training
N.5. The training programs shall be able to start in progressive steps within one calendar month
after the Winning Bidder/System Integrator commences the work. During the first stage of the
training programs, the Winning Bidder/System Integrator shall include simulation operation on
sufficient quantity of training-aid apparatus units which is equivalent to the supplied systems and
equipment. The Winning Bidder/System Integrator shall be solely responsible for the supply of
the training-aid apparatus.
N.6. It is preferable that the training programs take place in Davao where the Winning
Bidder/System Integrator will setup the training rooms, modules, big screen and power point or
sketch up format presentation, the tenderers may include overseas training programs (equipment
which may need factory training (video server & automation system, etc.). The costs for overseas
training shall be included in the Schedules of Prices with detailed breakdowns enabling broad
flexibility.
The Winning Bidder/System Integrator shall inform PTNI on the schedule of training at the
Mindanao Media Hub AT LEAST TWO (2) WEEKS beforehand.
KICK-OFF MEETING
P. After Sales Service
Bidders shall submit full details of the five (5) year period of after sales
service inclusive of detailed preventive maintenance procedures for the
proposed systems and equipment which are to be installed. These
details shall consist of each and every maintenance program required.
The details shall include recommended spare parts and spare equipment
with comprehensive itemized price list, license fees if any, etc. The
bidders shall recommend the expected replacement frequency of such
spare part and spare equipment in conjunction with maintenance service
fees and all other fees and produce one comprehensive maintenance
financial plan.
KICK-OFF MEETING
1. Restoration of Building After Masonry Works
All masonry works that will, in any way, alter the building
shall be restored to its original state by the Winning
Bidder/System Integrator on its own account.
KICK-OFF MEETING
ADDITIONAL REQUIREMENT BY THE

PROJECT MANAGEMENT OFFICE
Duly
accomplished
Work / Entry
Permit
KICK-OFF MEETING
OTHER MATTERS
THANK YOU!
KICK-OFF MEETING

Kick-Off Meeting Presentation - Composite - Mindanao Media Hub - TOC, Master Control, Ingest, MAMS and Archive

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KICK-OFF MEETING

Supply, Delivery, Installation, Supervision, Integration,

To establish common understanding and clear

NTP: OCTOBER 31, 2019

1.2 Delivery Period

The PTNI-Inspection Team will schedule the date of inspection

B.7 Bidders shall adhere to the following:

D.8. A properly and correctly documented cable schedule shall be supplied on a

a) Before the completion of the supplied equipment installation, three (3)

Within two (2) months upon acceptance of the installation,

M.1. The successful commissioning and acceptance tests of all the

M.2. The Winning Bidder/System Integrator shall ensure proper test

ADDITIONAL REQUIREMENT BY THE

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