m e e t in g y o u r m e e t in g n e e d s �

Roadmap for a successful event

 Key areas for a successful Conference

• Conference Promotion
• Secretariat Management
• Abstract Management
• Delegate Registration
• Hospitality
• Onsite Management
• Finance Management
 Conference Promotion

• Promotion Thru own Branches & Associate

Companies all over the World
• Special Conference Airfare to Attract Large
no of Delegates
• Assistance in sending bulk brochures thru
Air India
 Secretariat Management

• Dedicated staff capable of handling all

Conference Queries
• Conference Management Software for
Registration and various MIS reports on
real time basis
• Effective Liasoning with various
Committee Members
 Abstract Management

• Design and incorporate online abstract

submission through official website
• Coordination with Technical Committee in
selection Process
• Compile abstract/proceedings into CD
ROM/ Hard copies
 Delegate Registration

• Capable of Handling onsite and offsite

registration
• Badges( Normal/ Bar-coded)
• Booth Planning for Smooth Registration
 Hospitality

• Hotel Accommodation
• Pre / Post Tours
• Spouse Programmes
• Technical Visits
• Airport Facilitation
 Onsite Management

• VVIP/VIP Protocol & Facilitation

• Inauguration Management
• Catering Management
• Hall Management
• Security Management
• Exhibition Area
• Cultural Events
 Finance Management

• Effective Budgeting taking advantage of

CIMs Buying Power
• Online Payment Facility thru Credit Card
• Budget Reporting
• Advise Organiser in Inflow/Outflow
Management
Case Studies
 Indian Science Congress
Location - Delhi
• Indian Science Congress based in Calcutta
recruited us four months prior to the congress
after snapping ties with their previous Event
Manager.
• 80 parallel sessions, 7000 Lunches every day.
• 200 Exhibition Stalls
• Erection of 2 Swiss Hangers.
• 50 coaches for 7 days.
• 60 CIM Manpower.
 World Seed Congress 2003
Location - Bangalore
• Client - International Seed Federation
• Recruited us after considering 13 proposals
from India.
• Delegates profile – CEO’s, MD’s of 800
companies Worldwide.
• Sit down dinner for 1000 Delegates at
Bangalore Palace.
 Our Strengths

• 53 International / National Conferences

across all Industry segment.
• Trusted by World bodies, UN Agencies.
• The ONLY focused Conference
Management Company in the Country.
• Approved by Department of Tourism, Govt.
of India.
• Active working relationship with DTTDC.
 Our experience
• Each year we have met the expectations of
thousands of delegates & tourists
• Have successfully handled international
conventions, congresses & exhibitions with
participation ranging from 750 to 3000
delegates
• Have an enviable list of international
conferences & exhibitions
Our Office Locations
New Delhi
Mumbai
Bangalore
Kolkata
Dubai
Sri Lanka
London (marketing office)
Australia (marketing office)
OUR FORTHCOMING EVENTS
 CIM – Your answer for a
perfect conference !!
• We understand the mechanics of managing
conferences better than any one else
• We are geared to handle from small niche shows
to Large Conferences – People,Processes and
Products
• We become an integral part of the organization
and work under the direction of key personnel.
• It is through this flexibility that we forge a
partnership with our clients.
Thank You For Your Time