FANUC Payables Process

Invoice and Payments

© Hitachi Data Systems Corporation 2011. All Rights Reserved.

SUPPLIER

 Payables team Creates and updates suppliers information.

 Also defines employee as suppliers for providing the privilege to

employees to raise expenses using iExpense responsibility.
SUPPLIER MENU

3/28/20
SUPPLIER SEARCH PAGE

3/28/20
CREATE SUPPLIER

3/28/20
CREATE SUPPLIER

3/28/20
CREATE SUPPLIER

3/28/20
UPDATE SUPPLIER SITE

3/28/20
ADD SUPPLIER SITE

3/28/20
 CREATE EMPLOYEE AS SUPPLIER

0
3/28/20
 INVOICE OVERVIEW

 Payables team creates invoices manually for PO and Non-PO’s .

 For Purchase Orders (PO’s), invoices are created and matched with
first level PO receipt.

 FANUC Payables Validation and Accounting Process is run every

day to create accounting and transfer to GL.

 Advance payments are recorded by created Prepayments. The

prepayments are applied to actual invoices before the settlement of
the final payment.

 New Suppliers and supplier sites will be defined by payables team.

 Employee as suppliers will be defined in payables for providing the

privilege to employees to raise expenses.

1
 INVOICE PROCESS DIAGRAM – FOR PO

2
 INVOICE PROCESS DIAGRAM – FOR NON-PO

3
 INVOICE PROCESS DIAGRAM – FOR NON-PO

4
 PAYABLES INVOICE CREATION IN R12

5
3/28/20
 PAYABLES INVOICE CREATION

6
3/28/20
 PAYMENT OVERVIEW

 Payments are processed either by WIRE or CHECK payment

methods.

 FANUC uses custom Check format to print checks and pay invoices

 WIRE transfers are done manually and then its recorded in Payables
by processing a payment process request with WIRE payment
method.

7
 PAYMENT PROCESSING - CHECK

8
 PAYMENT PROCESSING - WIRE

9
 PAYMENTS PROCESSING - CUSTOMIZATION

Name Type Description

FANUC CHECK FORMAT RTF This template is attached to custom
payment format which in turn is associated
to the Payment Process Profile (PPP).
This Payment Process is used while
process check payments for FANUC
suppliers.

0
 PAYMENT PROCESSING

Payment Batch Creation

1
 PAYMENT BATCH PROCESSING

Select Submit Payment Process Request

2
 PAYMENT BATCH PROCESSING

Enter Payment Batch details

3
3/28/20
 PAYMENT BATCH PROCESSING

Enter Payment method, Pay Through Date and other details. Payment batch
can be run for specific Payee or an Invoice Batch.

4
3/28/20
 PAYMENT BATCH PROCESSING

Enter Payment Attributes

5
3/28/20
 PAYMENT BATCH PROCESSING

Enter Processing steps

6
3/28/20
 PAYMENT BATCH PROCESSING

Submit Payment Batch

7
3/28/20
 PAYMENT BATCH PROCESSING

Navigate to Home tab, click on Refresh Status and select incase of ‘Need Action’

8
3/28/20
 PAYMENT BATCH PROCESSING

Click on Start Action

9
3/28/20
 PAYMENT BATCH PROCESSING

Verify the selected invoices and submit for Building payment.

0
3/28/20
 PAYMENT BATCH PROCESSING

Click on Start Action for Payment Review

1
3/28/20
 PAYMENT BATCH PROCESSING

Review and submit Payment Process for Formatting

2
3/28/20
 PAYMENT BATCH PROCESSING

Review Format Payment Instruction output

3
3/28/20
 PAYMENT BATCH PROCESSING

Format Payment Instruction output

4
3/28/20
 PAYMENT BATCH PROCESSING

Select Payment Batch for Printing

5
3/28/20
 PAYMENT BATCH PROCESSING

Select printer and click on ‘Print’

6
3/28/20
 PAYMENT BATCH PROCESSING

After printing, select payment batch to record the status

7
3/28/20
 PAYMENT BATCH PROCESSING

Click on ‘Record Print Status’

8
3/28/20
 PAYMENT BATCH PROCESSING

Click on Apply to confirm.

9
3/28/20
 PAYMENT BATCH PROCESSING

Dashboard updated with completed status

0
3/28/20
 THANK YOU