Establishing an Effective Work Routine

Establishing an Effective Work Routine

1. WORKING ENVIRONMENT

Office - depends on the kind of company

Workstation - chair, lighting, desk,

supplies, computer

Office Supplies - do not overestimate

needs; keep an inventory
Establishing an Effective Work Routine
2. TIME MANAGEMENT
Identify your time wasters:
1. More than necessary texting
2. Social media
3. Accepting telephone interruptions
4. Encouraging people to discuss their problems with you
5. Encouraging visitors
6. Procrastination – delaying starting important work
7. Unnecessary out of post / personal transactions
8. Writing / reading slowly

Managing your time

1. Prioritize your work
2. Assess how you are currently spending your time
3. To do list
4. Plan tasks daily
Establishing an Effective Work Routine
2. TIME MANAGEMENT
SOME TIPS:
Stop procrastinating.
Keep your inbox clean.
Don’t try to multitask if you’re not
good at it.
Eliminate interruptions.
Cultivate efficiency.
Set a schedule.
Prioritize in order of importance
Organize the spaces around you.
Establishing an Effective Work Routine
3. SCHEDULING
 Set agendas ahead of time.
 Offer time and date options.
 Make sure you really need a meeting.
 Minimize travel time.
 Schedule time for both preparation
and debriefing.
 Separate personal & business
appointments.
 Limit invitees.
 Confirm everything!
OFFICE MANAGEMENT DUTIES
All about MEETINGS
Preparation before the meeting
 Who is expected to arrange for venue,
refreshments, AV facilities?

Who is responsible for preparing the

agenda

What type of notes or minutes are

required?

Usually, the SECRETARY is responsible

for sending out the papers for the
meeting.
All about MEETINGS
On the day of the meeting
 Who is expected to arrange for venue,
refreshments, AV facilities?

Who is responsible for preparing the

agenda

What type of notes or minutes are

required?

Usually, the SECRETARY is responsible

for sending out the papers for the
meeting.