Department of Mechanical Engineering

Faculty of Engineering & Technology

Manav Rachna International Institute of
Research and Studies
Faridabad (Haryana)

Subject: Project Management

Subject Code: HM-823
8th Semester
1
Academic Session: December 2018-May 2019
 Syllabus : Project Management
Part- A

Unit 1: Project Management– An Overview

Introduction, definitions, classifications, types of projects, project plan; generation and screening of
project ideas. Management principles applied to project management, project management life cycle.
Responsibilities of a project manager, qualities of a project manager.
Unit 2: Project Planning and Appraisal
Introduction, scope, problem statement, project goals, objectives, success criteria, hypothesis, risks,
obstacles, Approval process, projects and strategic planning. Project Appraisal- meaning, types of
appraisal, technical analysis and feasibility study.

Unit 3: Project Monitoring

Introduction, evaluation, control, project network technique, planning for monitoring and evaluation,
project audits. Project management information system, project scheduling, PERT and CPM. Project
communication, post project reviews.
Part- B
Unit 4: Project Team Management
Introduction, recruitment and organizing of team members, team operating rules, Project organization,
various forms of project organizations, project organization charting, Project contracts, principles,
complication of contracts, Practical aspects, legal aspects, global tenders, negotiations, project insurance.
Unit 5: Closing /Termination of Project
Introduction, causes of project termination, strategic implications. Termination- process, procedures and
strategies. Project completion and review.
Unit 6: Project Inventory Management
Meaning, nature of project inventory, Supply and transportation of materials, Inventory management
strategies.

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 Unit 1
PROJECT MANAGEMENT:
AN OVERVIEW

3
Department of M.E./ F.E.T./ Manav Rachna International Institute of Research and Studies/ Faridabad
 Lecture Plan
Lecture
Topic
No.
L-1 Introduction, Definitions, Classifications

L-2 Types of Projects, Project plan

L-3 Generation and screening of project ideas

L-4 Management principles applied to project management

L-5 Project management life cycle

L-6 Responsibilities of a project manager

L-7 Qualities of a project manager

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 Lecture Topic
No.
L-1.1 Introduction, Definitions, Classifications

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 1.1 Introduction, Definitions, Classifications

 Project: A project in general is defined as the close

collaborative enterprise efforts put to achieve the predefined
goals beginning from idea generalization to the final
product/services given to the society.

 Projects can be further defined as the temporary rather than the

permanent social systems that are constituted by teams within
or across organizations to accomplish particular tasks under
time constraints.

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 1.1 Introduction, Definitions, Classifications

Project Attributes
• Sequence of tasks
• Planned from beginning to end
• Bounded by time, resources, & required results
• Defined outcome and "deliverables"
• Deadline
• Budget
• limits number of people,
• Supply of goods,
• and capital
• A project ends when its objectives have been reached, or the project
has been terminated.
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 1.1 Introduction, Definitions, Classifications

Five Features of a Project

1. Defined beginning, end, schedule, and approach
2. Use resources specifically allocated to the work
3. End results have specific goals (time, cost,
performance/quality)
4. Follows planned, organized approach
5. Usually involves a team of people

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 1.1 Introduction, Definitions, Classifications
Resources (and Constraints)
Time People Money
Equipment Facilities

What Makes a Project Successful?

 Organized, well planned approach
 Project Team Commitment
 Balance among
 Time
 Resources
 Results
 Customer Satisfaction

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 1.1 Definition of Project
A set of linked or related activities that take inputs; utilizing these
inputs in predefined systematic manner so-that it can transfer into
the desired output. The purpose of project is to produce the
products/services for the use of customers/society.

 According to encyclopedia of Management, “Project is an

organized unit dedicated to the attainment of goal-the successful
completion of development project on time, within budget, in
conformance with the pre-determined specifications.

Inpu Transformation
Transformation Outp
t ut
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 Characteristics of Project
A single definable purpose, end-item or result

A project creates unique deliverables, which are

products, services, or results.

Projects are temporary activities

Projects involve unfamiliarity

A project creates a capability to perform a service

Project is always developed in steps and continuing

by increments – Progressive Elaboration

A project is the process of working to achieve a goal

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 Classification of Project

Project

Complex Source of capital Objective

ity

Eas Complicated Public Private Mixed Production Social Educational Research

y

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Research and Studies/ Faridabad
 Lecture No. Topic

L-1.2 Types of Projects, Project plan

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 1.2 Types of Projects, Project plan
 Types of Projects
1. Construction Projects
2. Research Project
3. Reengineering Projects
4. Procurement Projects
5. Business Implementation Projects

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 1.2 Types of Projects, Project plan;
Project Plan
A project plan is a formal, approved document used to guide both project
execution and project control. The primary uses of the project plan are to
document planning assumptions and decisions, facilitate communication
among stakeholders, and document approved scope, cost, and schedule
baselines.

A project plan is a statement of how and when a project's objectives are to

be achieved, by showing the major products, milestones, activities and
resources required on the project.

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 1.2 Types of Projects, Project plan;
Objective of
Project Plan
The objective of a project plan is to define the approach to be used by
the Project team to deliver the intended project management scope of
the project. At a minimum, a project plan answers basic questions
about the project:
Why? - What is the problem or value proposition addressed by the
project? Why is it being sponsored?
What? - What is the work that will be performed on the project? What
are the major products/deliverables?
Who? - Who will be involved and what will be their responsibilities
within the project? How will they be organized?
When? - What is the project timeline and when will particularly
meaningful points, referred to as milestones, be complete?
Where?
How?
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 1.2 Types of Projects, Project plan;

The Project Plan defines the following:

 
• Project purpose
• Business and project goals and objectives
• Scope and expectations
• Roles and responsibilities
• Assumptions and constraints
• Project management approach
• Ground rules for the project
• Project budget
• Project timeline
• The conceptual design of new technology
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 Lecture No. Topic

L-1.3 Generation and screening of project ideas

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 1.3 Generation and screening of project ideas
.
In general, it is very tough task and depend upon the
capability of the person who approach is opportunistic. The
idea can be generated by considering the following
attributes:

Review on performance of existing plant

Availability of resources
Market Analysis
Economic and market trend
SWOT Analysis
Determination of Objectives

19 Department of M.E./ F.E.T./ Manav Rachna International Institute of Research and Studies/ Faridabad
 1.3 Generation and screening of project ideas
.
Idea Formulation
This is the very important task beginning from
the idea initialization to the project plan
preparation. The four basic studies are
necessary to be performed before formulation
of the project.
Prefeasibility Study (Preliminary Study)
Support Study (Study reports related to
availability of resources and the necessary
information that helps in business)
Feasibility Study (Technical, Financial,
Economical and Commercial)
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Detailed Project Report
 1.3 Generation and screening of project ideas
.
Screening of Project
Idea
• Compatibility with the promoter
• Consistency with government priorities
• Availability of inputs
• Adequacy of market
• Reasonableness of cost
• Acceptability of risk level

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 Lecture No. Topic
Management principles applied to project
L-1.4
management

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 1.4 Management principles applied to project management

Principles of Project Management .

1. Business justification
2. Defined roles and responsibilities
3. Manage by exception
4. Manage by stages
5. Focus on products
6. Learn from experience
7. Tailor to suit the environment:
8. There can only be one
9. Set meeting ground rules
10. Celebrate success
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 Lecture No. Topic

L-1.5 Project management life cycle

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 1.5 Project management life cycle

Project management life cycle .

 Is useful in designing, implementing and monitoring a plan or
a project
 A clear concise visual presentation of all the key components
of a plan and a basis for monitoring
 It clarifies:
How the project will work
What it is going to achieve
What factors relate to its success
How progress will be measured

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 1.5 Project management life cycle

26 Department of M.E./ F.E.T./ Manav Rachna International Institute of Research and Studies/ Faridabad
 1.5 Project management life cycle

Tools .
 The logical framework approach

 Quality assessment criteria

 Institutional capacity assessment

 Economic and financial analysis

 Promoting participatory approaches

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 Lecture No. Topic

L-1.6 Responsibilities of a project manager

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 1.6 Responsibilities of a project manager
Responsibilities
.
.Recruiting project staff and consultants •
Managing co-ordination of the partners and working groups •
.engaged in project work
:Detailed project planning and control including •
.Developing and maintaining a detailed project plan •
.Managing project deliverables in line with the project plan •
Recording and managing project issues and escalating where •
.necessary
.Resolving cross-functional issues at project level •

29 Department of M.E./ F.E.T./ Manav Rachna International Institute of Research and Studies/ Faridabad
 1.6 Responsibilities of a project manager
Responsibilities

Managing project scope and change. control and escalating •

.issues where necessary
.Monitoring project progress and performance •
.Providing status reports to the project sponsor •
.Managing project training within the defined budget •
Liaises with, and updates progress to, project board/senior •
.management
.Managing project evaluation and dissemination activities •
.Managing consultancy input within the defined budget •

30 Department of M.E./ F.E.T./ Manav Rachna International Institute of Research and Studies/ Faridabad
 1.6 Responsibilities of a project manager
Responsibilities
.
.Final approval of the design specification •
Working closely with users to ensure the project meets •
.business needs
Definition and management of the User Acceptance Testing •
.programmed
Identifying user training needs and devising and managing •
.user training programmers
.Providing regular status reports to Board •

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 Lecture No. Topic

L-1.7 Qualities of a project manager

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 1.7 Qualities of a project manager
Qualities

Set the vision .1 .

Set the tone .2
Delegate – and then let go .3
Communicate clearly .4
Take a creative approach to problem-solving .5
Keep calm under pressure .6

7. Value and champion the team

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 1.7 Qualities of a project manager
Qualities

Make sound decisions .8 .

Understand and use the technology to apply good working .9
Help the team .10
Build consensus .11
See the big picture .12

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