Excel -

Glossary
CA. B. ARUNKUMAR
Your best quote that reflects your
approach… “It’s one small step for
man, one giant leap for mankind.”

- NEIL ARMSTRONG
Make New Text Lines in a Cell

ALT + ENTER
Format and Chart Far-Flung Data

FI RST SE L E C T TH E H E A D ING S I N TH E FI RST C O LU M N . TH E N H O L D  C T RL   A S

YO U SE LE C T TH E M ATCH I NG DATA I N T H E C E L LS I N TH E FO U RTH C O LU M N .
A FT E RWA RD, C RE ATE A CH A RT, J U ST A S YO U W O U LD A N Y RE G U L A R C H A RT
Keep an Eye on Data With a Watch Window

F R O M T H E R I B B O N T O O L B A R , C H O O S E   F O R M U L A S , WAT C H W I N D O W . W H E N T H E WATC H
W I N D O W D I A LO G B OX A P P E A R S , C L I C K   A D D WAT C H . B E C A U S E YO U ’ V E A L R E A DY S E L E C T E D
T H E C E L L , YO U S I M P LY N E E D T O C O N F I R M T H AT T H E R E F E R E N C E T O I T I N T H E D I A LO G B OX
IS CORRECT, AND THEN CLICK  ADD.
Make Formulas Easier to
Understand & Adding
Prefix

T O N AM E A RAN G E , C LI C K TH E C E LL OR S E LE C T TH E RA N GE O F
C E L LS TO N AM E . FR OM TH E R I B BO N TOO L BA R ,
C H OO SE   FO RM U LA S , D E F I N E N A M E , AN D T H E N T YP E A N AM E I N
T H E N AM E BOX. T H E N A ME S H OU L D S TA RT W I TH A C H A RAC TE R ,
N O T A N UM B E R , A N D A LT H OU G H YO U C A N ’T US E S PAC E S , YOU
Print Multiple Sheets on One Page

SELECT THE FIRST RANGE TO PRINT, AND TAKE A SNAPSHOT OF IT BY CLICKING

THE CAMERA ICON. MOVE TO A NEW WORKSHEET, AND CLICK IN THE CELL WHERE
THE TOP-LEFT CORNER OF THE SNAPSHOT SHOULD APPEAR. IMMEDIATELY, ONCE
YOU CLICK THERE, THE SNAPSHOT IMAGE WILL APPEAR.
NOTE : SNAP SHOTS ARE LINKED WITH ORIGINAL DATAS AUTOMATIC UPDATES WILL BE DONE
Borrow Table Formats for Your Excel Data

TO R E M OV E T H E O T H ER F E AT U R E S TH AT EXC E L A D D S A U T O M AT I C A L LY T O
YO U R L I S T , K E EP T H E L I S T S EL E C T ED . C H O O S E   TA B L E T O O L S  A N D TH EN
TH E   D E S I G N  TA B , A N D S E L EC T T H E   CO N V ER T T O R A N G E  O P TI O N . W H EN
EXC E L A S K S , ‘ D O YO U WA N T T O C O N V E RT TH E TA B L E T O A N O R M A L
RA N G E ? ’ C L I C K   YE S .
 Short cut Keys
|Ctrl + A|: will select all of the data

|Ctrl + C|: will copy the selected data (or object)

|Ctrl + V|: will paste the copied data (or object)

|Ctrl + End|: will take you to the last cell of your data

|Ctrl + Home|: will take you to the first cell of your data

|Ctrl + Up Arrow|: will take you to the first cell of your active column
|Ctrl + Down Arrow|: will take you to the last cell of your active
column
Short cut Keys
|Shift + Space|: will select row(s) of your active
cell(s)
|Ctrl + Space|: will select column(s) of your
active cell(s)
|Shift + Space|: will select row(s) of your active
cell(s)v
|Ctrl + minus sign|: will give you Delete options

|Ctrl + ` sign|: will give you formula in the entire

 Import Table from Website
Click on Data menu option from the ribbon

Click on From Web

In the browser window, enter the URL: 
http://www.baseball-almanac.com/hitting/hihr1.shtml
Hit the Go button on the browser window

Scroll down to the table of home runs

Click on Click to select this table check box

Click on Import

Click on OK
Converting Numbers to Ranges
=VLOOKUP(lookup_value,table_array,col_index_num,ran
ge_lookup).

To convert numbers to ranges, you use the  argument

with a value of |TRUE|, which will tell Excel to make an
approximate match to the lookup value. 
Count Unique Values From a Range
=SUM(1/COUNTIF(A1:A10,A1
:A10))
But instead of hitting the regular enter key, we use
Command + Shift + Enter on a Mac or Control + Shift +
Enter on Windows. By doing so, we create 
an array formula.
Count Numbers That Fall in a Range

COUNTIFS()

Constant and Dynamic methods

Freeze and Split Panes in MS Excel
To Freeze a column in Excel follow these easy steps:

1. Select the column to the right of the column you wish to freeze.

2. Click the View tab on the Ribbon.

3. Select the Freeze Panes command, then choose Freeze Panes

from the drop-down menu….

4. Your selection will be frozen in place.

Freeze and Split Panes in MS Excel

To split a window to view other columns:

1.  Click on the vertical split bar (bottom right of the worksheet)

2.  Drag it to the left of the screen until you reach the point at
which you wish to split the screen.

3.  You can now use the scroll bar to move the right section of
the screen to see other columns in the worksheet.
FORMULAE
AUTO CORRECT

Option Proofi
Home
s ng
SELECT VISIBLE CELLS

Select Ctrl + Ctrl +

Alt+;
Range C V
AUTO Fill Vs FLASH Fill

AutoFill is an in-built feature whereby one can fill up a particular range

of cells based on some pre-determined series.

For example, if one cell contains January and the next one contains
February, one can just use the fill handle to automatically complete the
entire range with the month names.

One can create custom lists pertaining to one’s organization

(for example, plant locations) from Tools -> Options -> Custom Lists.
DATA VALIDATION

1. Select the cell/range for which validation is to be applied

2. Choose Data -> Validation from the menu.

3. This feature validates only Keyboard Input that too in cases where the entry is
made after the validations are set and hence may have limitations
4. The user can choose the type of data and the range of data (which may be
open-ended from one side). Alternatively, the user can specify a predefined list
to choose from
5. The user can also specify the action to be taken in case the data entered is
invalid
ADVANCED FILTER
SUBTOTAL

The SUM function can create havoc as there would be multiple totals.

In such a situation one can consider the use of SUBTOTAL() function.

This function avoids the cascading effect of the SUM function by

recognizing the multi-layered totalling feature.

Accordingly, a subtotal function ignores the value of another subtotal

function in the selected range of cells.
SUBTOTAL

The subtotal function is not restricted merely to

the summation but can also be used for counts,
etc. Accordingly, the

SUBTOTAL() Function requires an additional

argument which is the function number
SUBTOTAL
TO REDUCE EXCEL FILE SIZE

1) Remove unnesessary Cell formatings.

2) For Pivot table, in PivotTable Option>Data Tab, uncheck Save Source Data with file

3) Convert old .xls files to new type .xlsx

4) Save Excel file in binary format (.xlsb).

5) Reduce (Compress) Image resolutions.