Project Management

Anything that can be measured,

…..can be improved
 Project Management- Controls

PM Controls

Cost Quality Time

Cost Control
 Cost Control
 Variation Control
– Advance scrutiny of GFC Drawings
– Identification of variations in the contract
– Cost control Advise & value addition
– Processing variations in advance
– Timely Intimation of variation to the client (if
required)
 Cost Control
 Bills
– Daily Measurement & formalisation of the
measurable items
– Preparation of Contractor’s Bills at the scheduled
cut-off date every month
– Advance compilation of documentation as per
standard Check-list
– Timely release of payments

– Timely Processing & payment of Final Bills

Quality Control
 Quality Control

Quality Control

Pre- During Post

Construction Construction Construction
 Quality Control
 Pre-Construction Stage
– Preparation of QAP
– Approval of Mix Design
– Testing of Cement, Steel etc.
– Approval of source for materials
 During Construction
– Testing like sieve analysis, slump test etc.
 Post Construction Stage
o Cube Tests, Core Tests, Third party Test etc.
o All the mandatory tests as per the frequency given in
CPWD/IS/MORTH/Rly. guidelines for the materials
o Proper Record of the tests in the register
Time Control
 Time Control
 Time is a non-renewable resource to
waste. This is the most valuable
resource in a project.

 Time is the essence of the Project

 Time Control
 Monitoring
 Timely approval of Project Schedule
 Meticulous monitoring of Project
schedule
 Reporting with respect to Project
Schedule
 Correctives for shortfalls
 Time Control
 Anticipation & Resolution
– Engaging with issues after occurrence of event, leads to loss of
time
– Anticipation of bottleneck that may arise

– Resolution of issues in advance

– Prompt decision making

– In case of doubt refer Tender/ specifications/codes and guidelines.
Consult: Pear group/Superiors
– Arrive at your own reasoned recommendation/decision

– Living with Doubts = Lack of Awareness = incompetence

 Time Control
 Controls
 Proper record of the Hindrance as and when occurred
 Timely process of EOTs with proper justifications &
documents
 No case to be processed without firm recommendation
on LD
 Keeping Client informed (if required)
Time Control
 Completion
 Handing Over of the completed
project in a predefined structured
manner
 Expeditious Financial Closure
 Feedback, Review & system Improvement

 Our System is alive to the situation, lot

of informal feedback keeps coming
 Let us a create system of formal
feedback & review
 This will result in continuous
improvement
 Next Session

 Feedback on issues deliberated

 Project Administration Structure
 Charter of duties
THANKS
 Project Management

 Main Causes of failure

– Inertia in the system
– Lack of timely application
– Lack of awareness
– Lack of anticipation