ESSENTIAL ELEMENTS OF EFFECTIVE

PRESENTATION OF CLAIMS –
CONSTRUCTION PROJECTS

Adil Iqbal, Contracts Manager

Essential elements of effective presentation of CLAIMS – Construction Projects

The Success of a claim can often turn

upon a well presented document. The
burden of proof of any claim rests with
the claimant.
Three most essential items for successful
claims:
• Good Records
• Good Records
• Good Records
Essential elements of effective presentation of CLAIMS – Construction Projects

Claims – principles of presentation

• Cause
• Effect
• Justification
• Evaluation
• Substantiation
Essential elements of effective presentation of CLAIMS – Construction Projects

Evidence supporting the claim might include:

▪ Dayworks
▪ Tender / Contract Information
▪ Photographs (with dates on them)
▪ Works Records Sheets
▪ Agreed measurements of works
▪ Daily Record of labour and plant, staff, etc.
▪ Delay Notices
▪ Materials received / issued records
▪ Claim Notices
▪ Drawings Register
▪ Material Orders / Invoice
▪ Correspondence and Meeting Minutes
▪ Subcontract Accounts
▪ Site Diaries
▪ Cost Reports
▪ Site Instructions
▪ Programme Updates (Project Schedule)
▪ Variation Orders
Essential elements of effective presentation of CLAIMS – Construction Projects

Contract administrators (with the project

teams) must

• understand the importance of record

keeping and make sure adequate
records are kept
• and make clear the importance of such
record keeping to everyone concerned
• and keep records in a systematic and
consistent way, so these records will be
retrievable at later stage
Essential elements of effective presentation of CLAIMS – Construction Projects

• A claim should be presented in such a way

that it is not essential to trawl through a
massive amount of correspondence /
records to understand the case

• A claim should be able to be read and

understood without reference to other
documents, although the other documents
will be essential to evidence the facts
presented within the text of the claim
Essential elements of effective presentation of CLAIMS – Construction Projects

A well presented claim should fall conveniently into sections, each one with its own important
part to play in the overall presentation

An example format could be:

1. Introduction
2. Executive Summary
3. Contractual Terms
4. Planned Sequence of Construction
5. Actual Sequence of Construction
6. Events and their Affects upon the Sequence of Construction
7. Programme affects with Costs
8. Evaluation
Essential elements of effective presentation of CLAIMS – Construction Projects

Claims from the Employer

• Limitation of Liability and Caps
• Damages for Delay
• Performance Damages
• Availability Damages
• Insurable Events
• Consequential Damages
• Loss of Profit, Opportunity etc
THANK YOU …

adil.Iqbal@ymail.com