Site Management

Chapter 8.0
 Role of Site Engineer
• Site engineers perform a technical, organizational and
supervisory role on construction projects, setting out and
determining the location for above and underground
infrastructural installations involved in construction
operations.
Site engineers apply designs and plans to mark out the site
and can be involved in projects ranging from small scale to
multi-million ventures. This may include civil, road, rail and
other infrastructure projects.
A site engineer works as part of the site management team
liaising with and working alongside architects, engineers,
construction managers, supervisors, planners, surveyors and
subcontractors. They share responsibility for site security,
health and safety, and the organization and supervision of
material and human resources.
 Role of Site Engineer Contd…
• Typical work activities
Work activities vary depending on the type of employers and
nature of the project but typically involve:
• acting as the main technical adviser on a construction site for
subcontractors, crafts people and operatives;
• setting out, leveling and surveying the site;
• checking plans, drawings and quantities for accuracy of calculations;
• ensuring that all materials used and work performed are as per
specifications;
• overseeing the selection and requisition of materials and plant;
• managing, monitoring and interpreting the contract design
documents supplied by the client/architect;
• liaising with any consultants, subcontractors, supervisors, planners,
quantity surveyors and the general workforce involved in the
project;
 Role of Site Engineer Contd…
• liaising with the local authority (where appropriate to the
project) to ensure compliance with local construction
regulations and by-laws;
• liaising with clients and their representatives (architects,
engineers and surveyors), including attending regular
meetings to keep them informed of progress;
• day-to-day management of the site, including supervising
and monitoring the site labor force and the work of any
subcontractors;
• planning the work and efficiently organizing the plant and
site facilities in order to meet agreed deadlines;
• overseeing quality control, health and safety matters on
site;
• preparing reports as required;
• resolving any unexpected technical difficulties and other
problems that may arise.
 Site order Book
• A Site Order Book is a register duly certified by the Client regarding
number of pages it contains, each page being numbered. Name of
work, name of contractor, reference of contract/work order etc.

• Site Order Books shall be maintained on the sites of works and

should never be removed there from under any circumstances. The
Engineer-in-Charge or his authorized representative shall duly
record his observations regarding any work which needs action on
the part of the contractor like improvement in the quality of work
failure to adhere to the scheduled program etc. as per contract
agreement/work order.

• The contractor shall promptly sign the Site Order Book and note the
orders given therein by the Engineer-in-Charge or his representative
and comply with them. The compliance shall be reported by the
contractor to the Engineer in Charge or his authorized
representative in time so that it can be checked and recorded.
 Supervising Works of Contractors
Supervision of Contractors is difficult. It is often found that contractor tried to save
money. More over contractor does not hesitate to use inferior materials instead of
superior if found cheaper in order to maximizes his overhead and profit
compromising the quality of works.
The following works should be followed for the supervision of works of a contractor:
Progress of work:
– Regular Monitoring and Supervision
– Checking Schedule periodically
– Periodic Discussions and meeting
Testing
– Works, Materials, Equipments
– Testing as per specification and contract
– Field Supervision

Regular Supervision of works

– level work, plumb line
– Safety procedures, workers, equipments etc
 Procedures to prepare bills
• Two Types of bills
A. Running Bill
B. Final Bill

Usually the payment to the contractor is made on the basis of

statement of work done, the are called running bills. The bills are
prepared and submitted by contractor to the client for the payment
by following the below listed steps:

1. Measurement of book
2. Entry in Measurement Book
3. Preparing a bill
 Measurement Book
• MB is a book showing original record of work done or supply of materials
received duly weighed, measured or counted. It includes finance, so
record should be lucid, clear such that if necessary it can be checked with
the entries made.
• It is an evidence of work done and measurement , so act as a valid
documents.

Muster Roll
• Muster Roll is Commonly used in the department to make payment to the
labor engaged in daily wages. It should be clearly maintained as payment
to the labor is done on the basis of this roll.
• It has three parts
1. Part I: detailed information of labor engaged , attendance, rate, total
amount to be paid, signature columns etc..
2. Part II: Record of unpaid Wages
3. Part III: Record of completed works for which payment is to be
made.
 Record Keeping / Documentation
• Every activities relating to the work execution and procurement should be
recorded and documented separately. There are various steps in which the
activities must be documented as a record. A separate file index is
necessary for every actions regarding the execution of the works
• Documentation is a toll to reduce and resolve contract disputes
• Documentation is to maintain proper communication

Few Situations of Documentation

A. Bidding and Negotiation
• delay in supplying bid documents (Correspondence, prebid
meetings)
• Findings of site inspection
• Rate analysis of a major items
• Construction schedule with critical activities
• Negotiationn during finalization of award
 Record Keeping / Documentation
B. During Signing of Contract Agreement and mobilization Period
• Extension of validity of tender documents
• Delay in payment of mobilization amount
• Delay in supply of necessary drawings and documents
• Site position date should be recorded
• Site order book, MB

C. During Construction period for Delays and Extra Costs:

Contractor Should be aware to maintain proper documents to establish
facts that caused delay.
• Changes in contract work
• Variation in quantities
• Unusual site conditions
• Force majeure
• Unusual inflation
THANKS