Actividad de aprendizaje 10

Evidencia 6: Video “Steps to export”

LEADITH SOTO REALES

NANCY GARCIA BUITRAGO
YANETH GUERRA

INSTRUCTOR
JENNY PERDOMO

SERVICIO NACIONAL DE APRENDIZAJE SENA

TECNÓLOGO EN NEGOCIACIÓN INTERNACIONAL
FICHA: 1565358
BOGOTA
2018
 CONTENT

INTRODUCTION
1. DEVELOPMENT OF THE ACTIVITY
2. WEBGRAPHY
 INTRODUCTION

When carrying out the analysis of the material and carrying out the development of the total
process of an export project in a company, we find that the development or registration in a
logbook is fundamental and important because it serves as a guide, so that The process of
exporting our products is carried out successfully and thus seek to reduce costs and unnecessary
expenses, by not making a good planning in our process.
Below we will find the log of the step by step in the necessary documentation to comply with the
requirements requested in the export of products.
 STEPS TO EXPORT
Next we relate the documentation that must be taken into account when exporting goods.
Creation of a company: It is advisable, although it is not obligatory to set up as a company to
legitimize the export activity of Colombian goods. By virtue of the above, the Chamber of Commerce
of your city, through the Business Services Model, offers advice and support to create, formalize and
consolidate the company, you can also find information at https: //www.ccb. org.co/Cree-su-
empresa/Pasos-para-crear-empresa.
 REGISTRATION AS EXPORTER
Process the Unique Tax Registry (RUT) in any office of the DIAN or SuperCade.Modification
of the RUT and add the box as exporter
PROCESS: DIAN of the City To Use the Colombian Customs, the company must be in
Common Regime.Tax reform 863 Art. 49 of Dec. 2003 In order to carry out export activities,
this register must be processed, specifying said activity, before the Directorate of National Taxes
and Customs - DIAN. In this case the corresponding ISIC code is 1082 with the description of
4631 Wholesale trade of food products.
 PRESENTIAL REGISTRATION TO THE RUT
It is the most used. It consists of going to a point enabled by the DIAN for this process where
the person receives the assistance of a DIAN official to register in the system. You are generated
a document that constitutes the registration certificate to the RUT.
To register for the RUT in person you require the following documents:
Copy of identity document and original exhibit
Original and copy of a receipt of recent public services where the person resides
 Virtual registration to the RUT
To register on the DIAN website, click on the link:
http://muisca.DIAN.gov.co/WebRutMuisca/DefInscripcionRutPortal.faces
Next, you must click on Chamber of Commerce
Merchant (Natural or Legal Persons) that does not yet have the NIT and
requires commercial registration.
Click on "Continue" as indicated in the box that you will appear:

Fill in the form print or save according to your need

After completing all the information, save the form (format 001), press the send option, following the
instructions. At this moment the system requests to attach the required documents, as support for the
procedure in PDF format. The client must wait five (5) calendar days to receive the PDF of the
registration certificate in the RUT in the email informed in the form.
Keep in mind that this document that you have generated does not have any validity until you formalize
it. Now you must print the generated document and perform what is called the "Formalization of
registration" which is nothing more than the authentication of the information registered by a DIAN
official and then the issuance of a document with the caption "Certificate" .
For the above you must go to the points authorized by the DIAN for this procedure with the required
documents and mentioned above.
 Authorization and / or authorization billing number
Natural persons or entities that are responsible for sales tax, which must issue an invoice or an equivalent
document and keep a copy of it for each of the operations performed.
PROCESS: DIAN
1. Enter our website www.dian.gov.co, by the Mozilla or Chrome browsers and select the option "Our
Services at your fingertips".

2. The authentication process implies that the DIAN has prior knowledge about the person who enters the
portal and the type of services available to it. If the account is enabled, it must be located in the "Registered
Users" icon,

3. Click on REGISTERED USERS

Enter the data of the registered user account for the use of the entity's online services.

4. The initial menu screen of the Muisca system is displayed, select the billing numbering icon

5. Click on the Billing Numbering option

6. Again click on the invoice numbering option and display the menu

7. The system will generate a notice, taxpayer information and expiration reminder
8. When entering through this option, the following screen appears, depending on whether
you have authorizations that are about to expire (see table 1) or, failing that, one with the
authorizations that are about to expire (see table 2)
9. Select the option Enable Ranges, the next billing number request, proceeds in the cases of previously
authorized ranges that are due to expire and have not been used.
10. Query by type of billing, prefix, establishment (It is necessary to clarify, that the establishment
should not be selected when the ranges were issued by the previous system fac 20)
11. Read message which tells you: select the edit option (click on the pencil icon)
12. The From field is enabled. The consecutive number of the customer's billing range is entered.
13. Once the range is modified from, IT IS IMPORTANT to click on the icon (green) confirm green to
approve the digited range. Otherwise the system returns the range initially authorized and consulted
14. The process is continued, the range is selected, press draft and the following message is generated
confirming the information of the range or ranges requested
15. The system generates the following message, click on the option to view the document and
download the 1302 format in draft (see the image on the right).
"It is important to verify the data of the numbering ranges reported, in order to identify any error or
modification that may occur, before signing electronically."
16. Click on the Accept option and select the Definitive button
17. The screen to sign electronically is automatically seen (format 1302)
18. The format 1302 is definitively generated, if the option to see the document is chosen (see the
following image)
19. Once you click on Accept, it automatically refers to the billing number request screen,
Remember that the procedure does not end until you sign the 1876 format "Numbering Authorization of
Billing "click on sign format 1876, to complete the process
20. The screen to sign electronically is automatically seen (format 1876)
21. Click on see document 1876
22. Finally signed the document, the official document 1876 "Authorization of billing numbering" is
generated with the AUTHORIZED transverse watermark, which contains the validity and the ranges
enabled in sheet 2 and subsequent
 Auto Origin Qualification: Determines the ORIGIN of the export goods
• Procedure: DIAN - Registration Affidavit If you are going to create for the first time an auto
Qualification of Origin and Certificate of Origin, you must necessarily elaborate in advance the
Affidavit of Origin.
• Digital signature
• TARIFF DEPOSIT: Numerical Code to identify the merchandise in an exact way in order to
establish the import tax or levy. Consult the customs tariff, Decree 4927 of 2011.

 Certificate of origin
The Certificate of Origin is a request that allows obtaining documentary proof of origin through
which it is proven that the products were made in Colombia. This document is obtained in order to
benefit from the tariff preferences established in the different Trade Agreements signed by
Colombia.
It serves to prove the origin or origin of the goods, based on the rules of origin in compliance with
the requirements and, therefore, benefit from the benefits granted to our country.
In addition, the Certificates of:
1. Certify the origin and origin of the merchandise.
2. Enjoy tariff benefits in signed agreements or preferential regimes.
3. Fulfill a requirement demanded by the importer's authorities.
4. Fulfill a requirement demanded in an international payment method (Letter of Credit or
Documentary Collection) Signed by the DIAN and the exporter:

 FTA Colombia - United States

Decree 0730 of 2012, article 67
http://www.tlc.gov.co/publicaciones.php?id=2564 (Compliance with the Commitments
Acquired in the FTA.
PART III) The DIAN makes available a model format that is not mandatory due to what was
agreed under the FTA
http://www.dian.gov.co/descargas/tlc/Certificado_para_exportacion_a_EEUU.pdf
Procedure: It is processed before the DIAN
Prepare the documentation and comply with the following requirements.

Documents:
 Invoice: 1Original (es) Additional notes: Commercial Invoice, Certificate of Origin support. Prepared
by the exporter where the quantity, value and net weight is reported.
 Certificate of Origin Format - According to Commercial Agreement Subscribed by the Party
Countries. : 1 Original (s) Additional notes: Coded according to the country of destination
 Application for cancellation request: 1 Original (s)
Additional notes: Application signed by the Exporter or Producer addressed to the office where the
Certificate of Origin was issued, attaching an original and a copy thereof, for annulment.

The entity will verify that the applicant complies with:

 Being enrolled in the MUISCA
 Have a digital signature through any of the companies authorized for this purpose or grant power to a
natural or legal person that owns it so that in its name it carries out the process. You can request the
digital signature by this meanshttp://pbn.vuce.gov.co/FirmasCamara/
Have an Affidavit of origin where the
producer based on the production procedures
of the merchandise exported (cultivation,
exploitation, lifting, production,
manufacturing, processing, manufacturing,
etc.), indicates compliance with the Origin
Criteria of the product to be exported
according. Claim the certificate of origin

 In the Sectional Customs and / or Tax and

Customs Directorates where the process
was addressed or Locate on the map the
service points to do the procedure and find
the route to get to the headquarters you
need
 KEEP IN MIND
 When acting through proxy append Power: 1 Original (s)
- Duly granted.
 In the event of the cancellation of a Certificate of Origin
attached written request: 1 Original (s) - Before the
points of attention of its jurisdiction where the procedure
was advanced, attaching the original and copy of the
Certificate of Origin and if it is a digital Certificate must
be done via email.
 When the certificate of origin is requested after the
merchandise is dispatched, the user must submit to the
Sectional Customs Direction where the merchandise was
shipped, the duly justified request and the transport
document of the merchandise.
 To electronically complete the affidavit of origin and
certificate of origin o Following the route: customs
management / exit of goods / certificates of origin /
affidavit and / or certificate. Medium: WEB Services
online MUISCA
 KEEP IN MIND
If the exporter is not the same producer of the product, he
must do the following:
Create marketer: in the computer system of the Dian the
producer must register the company that will export the
products.
Authorize marketer: in the IT system of the DIAN the
producer authorizes the exporter or marketer to register, the
products that I present in the declaration.
Affidavit of simplified origin: in the computerized system
of the DIAN generates an affidavit of origin to the exporter,
a fact that enables it to request the issuance of proof of
origin.23
The official of the authorized DIAN must verify the
completion and concordance with the commercial invoice
before issuing the document with his handwritten signature
and the seal of the entity.
 
Documentation of Authorization of Companies - Seen good
The export of certain products requires that the exporter is registered in the entity in charge of its control and / or the
granting of approval, then the exporter must process before the corresponding authority and obtain prior to export
the good views or special requirements that in accordance with the regulations in force that your product requires to
be exported. Processed before submitting the export declaration (DEX) to the DIAN.

 Export Declaration
It is a document that is presented to the customs before the exportation of the merchandise and is used by the
customs to collect any tax and rate. The company that fills out an export declaration form must provide the
following information:
• Details of the merchandise, quantity, price, origin.
• Country of destination and entity that receives the merchandise.
• Details of the exporter.
• Declaration signed by the exporter.

How and Where to Process the DEX?

The request for authorization of shipment, must be processed before the Customs Administration with jurisdiction
in the place where the merchandise is, through the customs computer system or manually, with previous necessary
authorizations except those issued by the ICA and INVIMA or the entity that takes its place, these must be presented
at the time of embarkation.
When the process is done manually, the form must be completed in its entirety to Machine and submitted to the
competent Customs. Only in those tax and customs administrations with jurisdiction to manage the operation.
 Support documents for the Export Declaration (DEX)
The declarant is obliged, for a period of 5 years, counted from the date of submission and acceptance of the shipment
authorization, to keep the original of the documents listed below:
 Documents accrediting the operation that gave rise to the export.
 Seen good or authorizations when it should take place
 Mandate when acting as declarant a Customs Brokerage Company or a proxy.
 Deliming the DEX
The DEX consists of one (1) original and five (5) copies and for facilitation of the exporter the DIAN offers the
possibility that the DEX is used in two ways:
As Authorization of Boarding.
- When the exporter wishes to make a single or fractional shipment with provisional data.
- When the exporter must make split shipments with definitive data and charged to it.

 SALES CONTRACT
As a Final Declaration
- The exporter must present a definitive declaration when he makes a single shipment with definitive figures, when the
declaration aims to consolidate split shipments and to indicate the final figures of a single shipment that had been
presented with provisional data.
 Presentation of the DEX and Capacity of the Merchandise
Once the DEX is presented with its respective annexes, if it is well filled and meets the required requirements, Customs accepts the
request for authorization of boarding or the definitive declaration, as the case may be,
proceeding to the gauging of the merchandise and authorizing its shipment. The DEX is presented together with the following
documents:

• Identity document of the exporter or document proving his authorization to the Customs Brokerage Company,
• Transport document (air waybill, bill of lading or consignment note),
• Commercial invoice.

 Tariff classification
The World Customs Organization - OMA to facilitate international trade exchanges, granted a unique numerical code to each
marketable product.
It contains around 5,000 product groups, each identified by a six-digit code, compatible with well-defined rules to achieve a uniform
classification.
More than 98% of merchandise in international trade is classified in terms of the HS (Harmonized System)
In addition the tariff position is a 10-digit code that identifies your product internationally, there is a unique code for each product and
these are listed in the Customs Tariff of Colombia, which you can consult in a virtual way on the WEB page of the DIAN

 What is it for?
* Adopt a common customs language.
* Control the entry and exit of Products.
* Identify the merchandise.
* Register foreign trade statistics.
What Differences Do Subsets of 6.8 and 10
Digits Have?

The tariff classification up to the sixth digit is

international, from the seventh digit each
country has the power to number according to
their trade needs, for this reason it is important
before exporting to have clarity about the exact
position with which the product will enter each
market.
If I have doubts about how to classify the sub-
heading of my product (6, 8 and 10 digits)

What instance can advise me?

Initially you can consult them in the
resolutions of tariff items issued by the DIAN,
Where to consult?
the only official entity authorized to determine
these classifications. In case you are not in
these resolutions, you must apply to the IDENTIFICATION OF THE TARIFF POSITION DIAN - Website
division of tariff of this entity and cancel the www.dian.gov.co
equivalent of a legal minimum wage current
monthly per product you wish to consult. Where? Customs Tariff - Decree No. 4927 of 2011.
 STEP 1
Enter the page and go to:
Transactional Portal - Consultation of Tariff.
Then go to: Structure nomenclature.
STEP 2: Identify the SECTION to which the STEP 3: Identify the CHAPTER to which the article
product belongs. belongs.
 Commercial invoice

The commercial invoice (invoice commercial), basis of the commercial negotiation, is prepared by the seller and
clearly describes the transaction, the consignee and the payment system, this document is mainly used to:
- Inspection of the customs in the points of export and import
- Inspection by the buyer upon receipt of the goods
- Payment of the goods by the buyer.

In the absence of a separate purchase-sale agreement, the invoice, although it does not constitute a contract by
itself, takes on special importance as confirmation of the terms of the agreement between the parties. Through
Resolution 1112 of the CAN, from November 6, 2007, the requirements that commercial invoices must meet to
support the transaction value of the merchandise were established and some new features are highlighted:

- Reflect the direct payments made or to be made from the buyer to the seller
- Indirect payments made or made by the buyer to third parties for the benefit of the seller.
- Be an original and definitive document and must be called "Sales Invoice"
- Consecutive numbering authorized by the DIAN
- Be issued by the seller of the merchandise.
- Lack of erasures, amendments or adulterations.
- Contain at least the following data:
a) Letterhead or logo of the seller Pre
printed
b) Number and date of issue.
c) Name and address of the seller.
d) Name and address of the buyer.
e) Description of the merchandise.
f)) Quantity.
g) Unit and total price.
h) Currency of the commercial
transaction.
i) Place and conditions of delivery of the
merchandise, according to the
INCOTERMS.
 Reservation request
The agent that coordinates with the shipping company,
sends a schedule with dates of available ships to the
required destination, important to coordinate with
production or with the area indicated for the times and thus
choose the appropriate date. This part of the reserve is
known as BOOKING.
WEIGHT / DIMENSIONS
CARGO Marítimo: Documentary Closures and Physical
Closures
STRETCH FACTOR Relationship Weight - Volume of
Load
• MARITIME 1 TONNEL = 1 CUBIC METER 0,60 X 0,45
X 0,55 X 25 BOXES = 3,71 CUBIC METERS 1
• AER EO (AIATA Stowage Coefficient) 1KG = 1CM3 60
X 45 X 55 X 25 BOXES = 618.75
CUBIC CENTIMETERS 6000 • WEIGHT: 875 KILOS /
0.875 TON
If we agree with the client in CIF terms, then we have to
take into account the transit days (consider if the product is
perishable) and the freight cost since we as exporters take
charge of this expense as well as the respective insurance.
 Bill of Lading, Bill of Lading or Bill of
Lading

The shipping list is a document that allows the exporter,

the carrier, the insurance company, the customs and the
buyer, identify the goods and know what each package
or box contains; therefore, it must be done.
With the shipping list, the exporter is guaranteed that
during the transit of their merchandise a clear document
identifying the complete shipment will be available
since, in the event of a mishap, the corresponding claims
can be made without major difficulties. insurance
The shipping list is produced by the exporter in the
original and with two copies is sufficient; It is used as a
complement to the commercial invoice and is delivered
to the carrier.
This document resembles the commercial invoice and
describes the contents of the shipment.
It is worth mentioning that the bill of lading is equivalent to Bill of Lading, differing only in the means
of transport used, since the bill of lading is used for ground transportation and bill of lading for
maritime and air transport, both documents of transport must include at least the following
information:

 Data of the authorized carrier

 Data of the sender and recipient of the goods subject to international transport
 Specific place and conditions under which the authorized carrier receives the goods.
 Specific place of delivery of the goods to the recipient.

Land Waybill

Issued by the carrier certifying the existence of a transport contract. It gives faith of the conditions of
the contract, of the indications necessary for its execution and of the reception of the goods by the
carrier. It is issued with nominative character. In the scope of the CAN, the Bill of Lading is
negotiable.
• Bill of Lading knowledge

It contains the declaration concerning the

receipt of the goods, the conditions under
which the transport is carried out and the
obligation to send the goods to the port of
destination. It can be issued in the
following modalities: bearer, to order, or
nominative
•Air way Bill)

This is an internationally standardized

document issued by the shipper and
covers transportation
of shipments received for
transportation. It is issued in 3 original
copies. It constitutes proof of the
contract of transport by air. It is not a
negotiable document, that is, it does
not give ownership of the merchandise.
 Reimbursement of Foreign Exchange
Any operation of sale of services or merchandise abroad, that is to say export, generates the obligation to refund the
proceeds from this sale. The refund must be processed through the exchange intermediaries, ie commercial banks and
other financial entities. The exporters must make the sale of the currencies to these intermediaries. To do so, the Form
of Change Declaration number 2 must be claimed and filled out before the respective bank or financial intermediary.

What to do?
Residents in the country must channel through the foreign exchange market the foreign currency from their exports
within 6 months from the date of receipt corresponding to both exports already made and those received as an advance
payment for future exports of goods , referred the concept of advance to the channeling of currencies before the
shipment of the merchandise.

Documentation
 Request for refund of currency
 Form N.2 (the declaration of change for export of goods)
 Copy of the DEX.
 Commercial bills.
 Photocopies of checks received, if any.
Means channeling through the exchange market or through the use of current accounts of compensation, foreign
currency from exports, by completing the form (Declaration of exchange for export of goods).
- Basic Process for the Reimbursement of Foreign Exchange for the Export of Goods:
The export generates the obligation to refund the foreign currency received, it is because the exporters in accordance
with the provisions of the exchange regime must make the sale of the foreign currency through financial intermediaries
authorized by the Bank of the Republic, namely: commercial banks and financial entities. For this, the exporter must
previously fill out the corresponding exchange declaration and make the sale of the foreign currency to its foreign
exchange intermediary.
 CIBERGRAFIA
https://www.youtube.com/watch?v=G-gYWmqrpqs
http://www.colombiatrade.com.co/preguntas-frecuentes/registro-como-exportador
https://www.ccb.org.co/Inscripciones-y-renovaciones/Todo-sobre-el-Codigo-CIIU
http://www.banrep.gov.co
http://www.monografias.com/trabajos96/transito-internacional-mercancias/transito-
internacionalmercancias.shtml#ixzz5FvNzrLos
https://www.dian.gov.co/atencionciudadano/infoconsulta/Paginas/ComercioExterior.aspx
http://legal.legis.com.co/document?obra=legcol&document=legcol_9829575a7422c0b2e0430a010151c0b2
https://syscomer.wordpress.com/comercio-exterior-documentos/
https://es.slideshare.net/jori19/dex-12579584?qid=03d4a238-60cf-4d73-9250-023395c26669&v=&b=&from_search=1
https://
www.dian.gov.co/aduanas/aspectecmercancias/ServiciosTransversales/Consulta%20de%20arancel%20de%20aduanas.pd
f
 
https://www.puertocartagena.com/sites/default/files/uso_303_ol_getion_reservas_booking_exportacion_.pdf
http://www.banrep.gov.co/es/node/22033