Hi Folks

Warm Welcome to All

Cycle of Procure to Pay

NagaRajan.K.S
 Agenda
 Implementation Stages - General
 Stages of P2P
 Matching Options/Level
 Journal Entries
 Invoice Creation
 Payments
 Procure to Pay
Implementation Stages:
1. AS is Study – Requirement gathering of existing
Business Process, it will be done by each team.
Org structure/Business Process
2.OBA – Oracle Business Accelerate.
 3.CRP- Conference Room Pilot.
4.Training – User Manual Document
5.UAT – User Manual Document
6.Go Live
7. Post Go Live Support
 Procure to Pay
Stages of P2P:
1. PO.
2. Receipt → Receiving → Delivery.
3.ERS(Evaluated Receipt Invoice Settlement) or
Manual Invoice.
4.Payments
 PO Creation
1. Log in to Oracle Application

2. Click – India Local Purchasing then Select any forms to open the instance application

3.Click Oracle Purchasing → Purchase Order → Purchase order as below screen shot.
 PO Creation
4. Enter the Required info in the fields which are highlighted in Yellow color since those fields are
mandatory.

5. Select OU

6.Select Supplier ->Supplier Should be created before to this step thru Local Payables

7. Go to PO Headers then find the PO Type as below

 PO Creation
8. After choosing the PO Type → Go to the Lines Select the Type as required

9. Select Item as required – Item should be created before proceeding the PO creation and it will be
Created in Inventory Organizations.

10. Enter the Quantity and Unit Price info.

 PO Creation
11. Choose the Date as when you required/need to receive then Save using Ctrl+S.

12. Then Click shipments and choose the Match level options as required

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 PO Creation
13. Click Receiving control then go to Miscellaneous and Choose Routing Name in Receipt Routing as
required & Approve the PO.
 PO Creation

Matching Level:

 2 Way → PO + Invoice.
 3 Way → PO+Receipt+Invoice.
 4 Way → PO+Receipt+Inspection+Invoice
 PO Creation
13. Click Receiving control then go to Miscellaneous and Choose Routing Name in Receipt Routing as
required & Approve the PO.
 Receipts
1. Go to Local Purchasing Responsibilities-> Receiving → Click Receipts then Enter the PO Purchase
Order Field

2. Click Find then the screen will get pop up as per next slide
 Receipts/ Invoice Generation
3. Check the box and enter the No of Quantity which received physically then save the form.
4.Receipt will get generated as per below screen then click View and select Request →
Submit New Request → Single Request → Run the “Pay on Receipt” concurrent then
your (ERS) invoice will get generated
 Invoice - View
1. To View the invoice Go to Local Payables → Oracle Payable → Invoice →
Entry → then Open Invoice.
2. Press F11 Key and enter the few info as Supplier name, Invoice Date then →
Ctrl + F11 to open the invoice which generated thru Concurrent.
 Invoice - Validation
1. Click Actions button then select Validate option and click OK as per below
screen shot
 Payment
1. Click “Actions” and select Pay in Full & Create Accounting → Final Post
option then click OK to generate the accounting entries, proceeding payment
thru bank as per next slide
 Payment
2. Go to Payment tab and select the payment date
3. Then Select Bank Account to proceed for Payment and Go to “Payment
Process Profile” and select option as required, Save the form
 Payment
4. After saving the form the following screen will appear then Select “Actions”
and Choose Create Accounting → Final Post to Generate the Accounting
Entries for Payment
5. Journal Entries are described in next screen from Receiving to Payments.
 Accounting Entries
Receipt:
Receiving Inventory A/C Dr Rs.5000
To AP Accrual Cr Rs.5000

Delivery:
Material Inventory A/C Dr Rs.5000
Receiving Inventory A/C Cr Rs.5000

Invoice:
AP Accrual A/C Dr Rs.5000
Liabilities A/C Cr Rs.5000

Payment:
Liablities A/C Dr Rs.5000
Bank/Cash A/C Cr Rs.5000
THANK YOU

By NagaRajan – Sparkers Team