Section 3: Review and Rate the

Data
INTRODUCTION Before recording the data collected from the needs assessment into a
data capturing tool, such as the CHANGE tool, your team should review the
information from each site to gain consensus on how to rate each item. Rating the
data helps to identify strengths and weaknesses. The team should discuss the
data, share what each person found, and identify evidence to support the team’s
rating.
In this section, you will learn:
• The difference between policy and environmental change strategies,
• How to develop a rating scale, and
• How to reach consensus on rating data.

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POLICY AND ENVIRONMENTAL STRATEGIES For each site visited, you will rate the data collected about policy and environmental
change strategies. Remember that policy refers to laws, regulations, rules, protocols, and procedures that are designed to guide
or influence behavior. They can be either legislative or organizational policies. Environmental change relates to the physical,
social, or economic factors designed to influence people’s practices and behaviors

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DEVELOP A RATING SCALE

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Table 3: Policy and Environment Scale for Health Care Sector and Chronic Disease Management
Item: Does the facility provide screening for chronic diseases in adults with risk factors?

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 Section 4: Record and Summarize Data
INTRODUCTION Designate one person as the data
manager within your community team. This person
should be responsible for entering the data for each
of the sites into the specific tool you are using. If
your team is using the CHANGE tool, the data
manager should have a basic working knowledge of
MS Excel, such as opening and closing files, entering
macros, and entering data in fields.
In this section you will learn how to record and
summarize data
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 RECORD DATA
After your team has reached consensus on the most
appropriate rating for each item within a site, the
data should be recorded in a table or spreadsheet
along with any supporting comments.
If you are using the CHANGE tool or another
customized Excel spreadsheet, your team should use
1 Excel file for each site assessed as shown below in
figure 1.
Figure 1: CHANGE tool: Example of an Excel file for one
site of the School Sector
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