80743AE: General Ledger

Instructor
Date

Configuration in Microsoft Dynamics AX

Navigate The General
Ledger Workspace
Demonstration: Workspace
Your instructor will demonstrate how to:
• Navigate through the General Ledger
Workspace
Currency and Exchange
Rate Setup
Currency Setup

Exchange Exchange Revaluatio

Currencies
Rate Types Rates n Accounts
Demonstration
Your instructor will demonstrate how to:
• Update an existing currency
• Create a new exchange rate
• Add currency information to the Ledger
• View currency translations in the Ledger
Practice: Create Exchange Rate Types and
Exchange Rates
Scenario:
Cassie, the Accountant at Contoso must create
an exchange rate type and setup the Exchange
rates in the General ledger module.

High Level Steps

1. Create a new Exchange Rate Type
2. Enter new Exchange Rates
Practice: Create Exchange Rate Types and
Exchange Rates
1. Create a new Exchange rate type
a. Click General ledger, click Currencies, and then click Exchange rate types.
b. Click New the New button.
c. In the Exchange rate type field, enter Sell.
d. In the Name field, Enter Sell exchange rate.
2. Enter new Exchange rates
a. Click General ledger, click Currencies, and then click Currency exchange
rates.
b. In the Exchange rate type field, select Default in the drop down list.
c. Click the Add button.
d. In the Start Date field, click the calendar icon.
e. Select 04/01/16.
f. In the Exchange rate field, enter 12.3500
Enable Exchange Rate
Providers
Demonstration: Exchange Rate Providers
Your instructor will demonstrate how to:
• Enable Exchange Rate Providers
Import Exchange Rates
Demonstration
Your instructor will demonstrate how to:
• Import Currency Exchange rates
Practice: Import Exchange Rates
Scenario:
Ken, the Controller at Contoso, must import
exchange rates to get the most update to date
values. Ken needs to run the Import currency
exchange rates function in the General Ledger
module.

High Level Steps

1. Enable exchange rate providers
2. Import currency exchange rates
Practice: Import Exchange Rates
Detailed Steps
1. Click General ledger. Click Currencies, and then
click Configure exchange rate providers.
a. Click New.
b. Select one of the two exchange rate providers.
c. Save the form.
Practice: Import Exchange Rates
2. Import currency exchange rates.
a. Click General ledger, click Currencies, and then click Import currency exchange rates.
b. In the Exchange rate type field, select the exchange rate type that you want to import the
exchange rates for.
c. In the Exchange rate provider field, select the exchange rate provider. To import the
exchange rates from the CBRF website, select Central Bank of the Russian Federation.
d. In the Import as of field, select the date or date range to import the exchange rates for. The
following options are available:
e. Today's date – Import the exchange rates for the current date.
f. Date range – Select the start date and end date of a date range. This option lets you import
historical exchange rates.
g. Select the Create necessary currency pairs check box to create exchange rates between two
currencies or currency pairs for the International Organization for Standardization (ISO)
currency codes.
h. Select the Override existing exchange rates check box to override exchange rates that are
already available for the current date or the specified date range.
i. Click OK to import the exchange rates from the CBRF website.
Periods and Fiscal Year
Setup
Fiscal Calendar Setup

Module
Fiscal Year Measurements Status Period Types
Access Level
• Any length • Years • Open • All • Opening
• Any number • Months • On Hold • None • Operating
of periods • Days • Closed • User Group • Closing
• Shared
across legal
entities
Demonstration

Your instructor will demonstrate how to:

• Create a calendar
• Add, split, and delete periods
• Link to Ledger form
• View ledger periods
• Set up statuses
Practice: Create Periods in a New Fiscal
Year
Scenario
Ken, the Controller for Contoso Entertainment USA
(USMF), must create a new fiscal year. USMF has a
fiscal year that matches the calendar, and is divided
into one-month periods. Once the new year is created
change all period statuses to “On hold.”

High Level Steps

Create new monthly periods in a 2015 fiscal year for
the USMF Company.
Practice: Create Periods in a New Fiscal
Year
Detailed Steps
1. Create new monthly periods in a 2015 fiscal year for the
USMF Company
a. Click General ledger, click Calendars, and then click Fiscal
Calendars.
b. Click the New fiscal calendar button.
c. Enter FIS-2016 in the Calendar field.
d. Enter Fiscal Year 2016 in the Description field.
e. In the Start of fiscal year field, enter 7/1/2015.
f. In the End of fiscal year field, enter 6/30/2016.
g. Enter 2016 in the Fiscal year name field.
h. In the Length of period field, enter 1.
i. In the Unit field, click the arrow to select Months.
j. Click the Create button to create the year.
k. Click Close to close the form.
Reason Codes
Reason Codes
Modules Use with

General Ledger Journal entries

Accounts Payable (Vendor) Allocation requests

Accounts Receivable
Elimination proposals
(Customer)

Cash and Bank Management Consolidations

Fixed Assets
Demonstration

Your instructor will demonstrate how to:

• Create reason codes
• Add a reason code to a journal entry
Period Allocations
Allocation Methods
• Basis
• Fixed Percentage
Methods • Fixed Weight
• Spread Evenly

• General Settings
• Source Data
Components • Destination Data
• Offset Entries
Demonstration

Your instructor will demonstrate how to:

• Create a simple allocation rule
• Print the ledger allocation report
• Process ledger allocations
• View an allocation journal and its lines
Practice: Set up Period Allocations
Scenario:
Phyllis, the Accounting Manager at Contoso Entertainment USA (USMF),
creates a new allocation rule for Electric Utilities to distribute overhead utility
expense to each department based on fixed percentages. The rule is for the
new fiscal year that begins on January 1, 2016. Because Phyllis does not want
the new rule to be used until then, she enters 01/01/2016 as the start date for
the rule. Because USMF typically reviews its allocation rules every fiscal year,
Phyllis enters 12/31/2016 as the end date for the rule.

High level steps

1. Create a ledger allocation rule with a method of fixed percentage
Practice: Set up Period Allocations
Detailed Steps
1. Create a new ledger allocation rule with a method of fixed
percentage:
a. Click General ledger, click Allocations, and then click Ledger allocation
rule.
b. Click New to create a new rule
c. In the Rule field, enter an ID of Utils.
d. In the Description field, enter Utilities.
e. Click on the General tab.
f. Change Active to Yes.
g. Select Fixed percentage in the Allocation method field.
h. Select Ledger in the Data source field.
Practice: Set up Period Allocations
1. Create a new ledger allocation rule with a method of fixed
percentage:
i. Select a journal name in the Journal name field.
j. Click the Source button.
k. Click New.
l. Select Main account in the Field setting
m. In the Source criteria, select main account 605160.
n. Click on the Destinations.
o. Click New.
p. Enter a Fixed percentage of 25.
q. In the To account, select 605160.
r. Select 022 in the Department field.
s. Repeat step q 3 more times and enter departments 023 – 025.
t. Save the ledger allocation rule.