Prepared by: Miss Samah Ishtieh

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-:Out line
.Introduction -
.Definition of organizing -
.Importance of organizing -
.The process of organizing -
.The principles of organizing -

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 :Objectives
At the end of this lecture the student will be
:able to
.define of organizing -
identify the importance of organizing -
- identify the process of organizing.
- identify principles of organizing.
- mention types of authority and levels of
authority .

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FIGURE 2.1 • The management process

Planning

Organizing
Controlling

Staffing

Directing

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 Personnel, Policies
Procedure, program

plannin
Responsi g Action to
bilities, correct
,duties organizin Decision controllin deviations
Authorit g making g performa
y nce
Relations measure
hip, staff Directing
ment
develop standards
.ment Communication,
motivation,
leadership

Management process
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 Planning, defining goals, establishing
strategy, and developing sub plans to
coordinate activities.

 Organizing determine what needs to be

done, how it will be done, and who is to
do it.

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 Directing, leading and motivating all
involved parties and resolving conflict.

Controlling, monitoring activities to

ensure that they are accomplished as
planned.

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 :Introduction

Organizing, the second function of

management within an organization,
organizing involves grouping activities and
resources, after develop strategies plans
that must be implemented somehow. So we
focus on organizing to implement strategies,
as structure follows strategy.

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There are at least 6 questions
that managers need to answer
.when organizing
??

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Who should departments and individuals -
?report to
How many individuals should report to -
?each manager
?How should we subdivide the work -
How do we get everyone to work together -
?as a system
?At what level should decisions be made -
How do we organize to meet our mission -
?and strategy

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 :Definition of organizing

Organizing defined as
the process of delegating and -
coordinating tasks and resources to achieve
.objectives
OR
- is the process of coordinating the work to
be done (Sullivan and Decker, 2005).

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-the process of grouping the necessary
responsibilities and activities into
workable units, determining the lines of
authority and communication, and
developing pattern of coordination.

-Task managers perform to create a

structure of working relationships that
allow organizational members to interact
and cooperate to achieve organizational
goals
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- the grouping of activities for the purpose
of achieving objectives, the assignment of
such groupings to a manager with authority
for supervising each group, and the means
of coordinating appropriate activities
horizontally and vertically with other units
that are responsible for accomplishing
organizational objectives.
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Organizing involves

the process of deciding which levels of

organization are necessary to accomplish
the objectives of a nursing division,
department or service, or unit.

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 Importance of organizing

- focus on, and facilitate the attaining of,

objectives.
- arrangement of positions and jobs within the
hierarchy.
- define responsibilities and line of authority
of all levels.
-creating relationships that will minimize
friction

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 The
process of
organizing

Group
Determine
Define the activities &
the needed
objective assign
resources
duties
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The process of organizing

* Define the objective:

- management activities should support the

objectives developed during the planning
process.
- in the case of organizing, the supervisor
or other manager should being by defining
what objective the department or work
group is supposed to be achieving.
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* Determine the needed resources:

- The planning process also should give the

supervisor, an idea of what resources
including personal, equipment, and money
are needed to achieve goals.

- The supervisor should review the plans and

identify which resources are needed for the
particular areas being organized.

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* Group activities & assign duties:

- In the process of organizing ensure that

all the necessary responsibilities are
assigned.
- Good climate that encourage all
employees working on a Project.
-Technology and training help keep the
organization staff knowledgeable.

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:The principles of organizing

:unity of command -1

the principle that each employee should -

.have only one supervisor

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 2- chain of command:
- the flow of authority in an organization
from one level of management to the next.

:span of (control) -3
the number of people a manager -
.supervises

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4- division of labor:

With division of labor, employees have

specialized jobs related functions are
grouped together under a single boss.

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 5- coordination:
Ensure that all departments and
individuals within an organization work
together to accomplish strategic and
.operational objectives

Coordination: is the process of integrating

tasks and resources to meet objectives.

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 There are means of
coordination

Through direct contact ‫لمباشر‬##‫لا‬##‫التصا‬##‫ا‬

Through liaisons‫ل‬##‫التصا‬##‫ا‬
Through committees‫للجان‬##‫ا‬
Through integrators ‫لموحدين‬##‫ا‬

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6- Balanced responsibility and
authority:

Responsibility: is the obligation to achieve

.objectives by performing required activities

Authority: is the right to make decisions, issue

orders, and use resources. You must have
authority to get the job done. Authority is
.delegated

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Accountability: is the evaluation of how well
individuals meet their responsibilities.
Managers are accountable for everything that
happens in their departments.

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 :delegation -7
It is the process of assigning responsibility
and authority for accomplishing objectives,
responsibility and authority are delegated
down the chain of command.

:flexibility -8
Flexibility in employees is vital, because
there will always be exceptions to the rule.
Many employees focus on organization rules
rather than creating client satisfaction .

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 Directing
It is the third step in the management
process involves the process of getting the
organization’s work done. Power,
authority, and leadership style are
intimately related to manager’s ability to
direct.
Communication abilities, motivational
techniques, and delegation skills are
important.

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