有果效的会议

Effective Meeting
模拟会议：时间： 30 分钟
Activity: role playing of a mission meeting
1 。 Conduct Evening worship
讨论时光 Discuss
报告时光
Report
讨论区：
1. 什么是会议？为何要开会
议？
Why we need meeting?
开会的目的：
The purpose of meeting:
1 。分享资讯
sharing information
2 。谋求决定
making decision
3 。解决难题
problem solving
4 。维持会员的关系
maintain relationship
会议可分为两大类 :
“ 定时”会议和“临时”会议
Two types of meeting:
“Process”Meeting
and“Mission”meeting
“ 定时”会议 Process Meeting
例如：少年军常年大会，小队长
（ NCO ）会议
时间：一般上都是按时（三个月，甚
至半年一次）所举行的会议。

e.g: Officer Council Meeting (OCM), NCO

council meeting, Annual General Meeting
(AGM), Brigade Council Meeting (BCM)
Usually we handle process meeting 4
times a year or two times a year
“ 临时”会议 Mission Meeting
例如：小队长训练营会议， BB Pesta
委员会议，高级组少年军训练营会议
时间 : ( 临时设定 )
目的： - 〉解决所指定的问题
- 〉作特殊的决定或计划
Eg. BNTS committee meeting, BB Pesta
committee meeting, company camp
committee meeting.
purpose: -to solve a specific problem
-consider a specific decision.
出席者
责任：

i 。 仔细聆听并了解讨论的内容
Ii ． 按照自己在团体的身份 / 职位来处理问
题
Iii ． 若有不清楚的地方就必须积极的讯问
Iv ． 不要转移话题到另一个事项，拖延时间
。
V ． 不推卸责任。
Participant
responsibilities:
i 。 Listen for understanding
Ii ． Act in your formal role in the organizational
structure.
Iii ． Act as a resource to the leader
Iv ． Ask clarifying question 。
V ． Do not move to the next topic until you
understand what was decided and who took
responsibility.
Vi. If you can not attend a meeting please inform
chairman.
vii. Bring your stationary to note down important items
 会议主持人的责任：
Organizer responsibility
- 〉提前准备 Prepare agenda
- 〉提前通知
Inform attendance ahead of time
- 〉预备开会材料
Prepare logistic and tools for the meeting
- 〉寄送议程给成员
Send out minutes after meeting
 监守员： Gate keeper ( 主
席 )
- 〉鼓励每个成员都参与讨论
encourage everyone to participate
and involve in discussion.
- 〉注意讨论时的话题，避免离题而
导致浪费时间。
Prevent the discussion falls into
wrong topics
 ( 文书 )
时间管理员： Time keeper
- 〉控制会议的时间。
Watch out for time control
记录员： Scriber
- 〉记录会议决定的事项。
Taking note and list of tasks assigned
to someone during the meeting.
议程是开会时所要讨论的事项
开会的开始： 1. 开始祷告
Opening
Prayer
2 ．财政报告 Treasurer
Report
3. （讨论事项 -i. ii. iii.
…… ）
4. 其它事项 (Any Other
 2nd Officer Council Meeting (OCM) 2013
（ Time ） , (Date)
(Place)
出席者 ATTENDANCE
1 。 Capt. XXXXXXX
2 。 Lt.XXXXXXXXX

ADOPTED AGENDA
1 。开始祷告 Opening Prayer and Sharing
2 。引起事项 Matters Arising from Previous
Minutes
3 。财政报告 Treasure Report
4 。会员费 Subscription Fee
5 。组别报告 Section Report
6 。营会检讨 Review on Company Camp
7 。其它事项 Any Other Business
8 。结束祷告 Closing Prayer
MINUTES
No Items Actions by
1 Opening Prayer and Sharing  
At 2:00 p.m. by Capt. XXXXX
 
2 Matters Arising from Previous Minutes  
2.1. Pesta 2014  
2.1.1. Non of the members and officers take part.  
2.2.  
2.2.1.  
3 Treasure Report  
3.1
4    
5    
6    
7    
8 Closing Prayer Captain
 

Meeting ended at 4:00 pm

Recorded by   Checked by
_____________ __________________
Secretary Chairperson
Lt. XXXXXXX   Captain XXXXXXXXX