Module 2 Session 1

MEETINGS & RESOLUTIONS

 SESSION OBJECTIVES
At the end of this session, the participant will be able to describe and
appreciate:

a) The preparation required for a meeting;

b) Participation in a meeting;
c) Presiding over a meeting;
d) The minutes of a meeting; and
e) A resolution.
SK & KK MEETING

Module 2 Session 1: Meetings and Resolutions

MEETINGS to be led by SK

Module 2 Session 1: Meetings and Resolutions

 Video

• Watch this video.

• Write down your observations.

Module 2 Session 1: Meetings and Resolutions

CONDUCTING A MEETING

Module 2 Session 1: Meetings and Resolutions

BEFORE THE MEETING

Module 2 Session 1: Meetings and Resolutions

 WHAT TO PREPARE?

a. Purpose of Meeting
b. Agenda
c. Venue
d. Time and Date
e. List of Attendees
f. Notice of Meeting

Module 2 Session 1: Meetings and Resolutions

SK Chairman

Module 2 Session 1: Meetings and Resolutions

Module 2 Session 1: Meetings and Resolutions
HOW DO WE INFORM THE
ATTENDEES?

Module 2 Session 1: Meetings and Resolutions

 HOW DO WE INFORM THE ATTENDEES?

a. Traditional & Non-Traditional Media

b. Posting

Module 2 Session 1: Meetings and Resolutions

 REMINDER!

Furnish copies of Notice and Minutes of the Meetings to

Municipal/City Youth Development Council and the Sangguniang
Barangay

Module 2 Session 1: Meetings and Resolutions

DURING THE MEETING

Module 2 Session 1: Meetings and Resolutions

 During the Meeting
WHO SHOULD BE PRESENT?

Module 2 Session 1: Meetings and Resolutions

 WHO SHOULD BE PRESENT?

a. Presiding Officer (SK Chairman)

b. SK Secretary
c. SK Treasurer
d. Members

Module 2 Session 1: Meetings and Resolutions

 QUORUM

In SK Meetings, there should be at least five officials present so that the

meeting can proceed

Module 2 Session 1: Meetings and Resolutions

During the Meeting
AGENDA

Module 2 Session 1: Meetings and Resolutions

 AGENDA

A schedule of the order of business, noting details.

Module 2 Session 1: Meetings and Resolutions

 Parts of Agenda

1. Logistics (Time, Date, Venue)

2. Type of Meeting and Objectives/Purpose
3. Items/Calendar of Business
4. Next Meeting
5. Adjournment/Closing

Module 2 Session 1: Meetings and Resolutions

 Example Agenda
1st Sangguniang Kabataan Meeting
November 20, 2017
Brgy. Bungad, Quezon City
9:00 AM
I. CALL TO ORDER
II. OPENING PRAYER
III. APPROVAL OF THE AGENDA
IV. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING (for 2nd and succeeding
meetings only)
V. CALENDAR OF BUSINESS
A. UNFINISHED BUSINESS (INCLUDE IN THE SUCCEEDING MEETINGS)
B. BUSINESS FOR THE DAY
1. Appointment of Treasurer and of Secretary
2. Identification/Appointment of Committee Heads
3. Schedule of Regular SK Meetings and KK Consultations
4. Formulation of Action Plan
5. Other Matters
C. UNASSIGNED BUSINESS
Module 2 Session 1: Meetings and Resolutions
 Example Agenda (cont.)

V. COMMITTEE REPORTS (INCLUDE IN THE SUCCEEDING MEETINGS)

A. Committee on Education
B. Committee Sport and Recreation
 
VI. MATTERS FOR INFORMATION
VII. PRIVILEGE OR CHAIRPERSON’S HOUR
VIII. SCHEDULE OF NEXT MEETING
IX. ADJOURNMENT

Module 2 Session 1: Meetings and Resolutions

 Example Agenda
1stKatipunan ng Kabataan General Assembly
November 30, 2017
Brgy. Bungad, Quezon City
9:00 AM

I. CALL TO ORDER
II. OPENING PRAYER
III. APPROVAL OF THE AGENDA
IV. CALENDAR OF BUSINESS
A. UNFINISHED BUSINESS (INCLUDE IN THE SUCCEEDING MEETINGS)
B. BUSINESS FOR THE DAY
1. Formulation of Action Plan with Budget Breakdown
• List of Priority Programs based on Provincial Investment Plan
2. Update of the KK Membership List (c/o SK Secretary)
3. Other Matters
C. UNASSIGNED BUSINESS
Module 2 Session 1: Meetings and Resolutions
 Example Agenda (cont.)

V. COMMITTEE REPORTS (INCLUDE IN THE SUCCEEDING MEETINGS)

A. Committee on Education
B. Committee Sport and Recreation
 
VI. MATTERS FOR INFORMATION
VII. PRIVILEGE OR CHAIRPERSON’S HOUR
VIII. SCHEDULE OF NEXT MEETING
IX. ADJOURNMENT

Module 2 Session 1: Meetings and Resolutions

After the Meeting

Module 2 Session 1: Meetings and Resolutions

 After the Meeting
DOCUMENTARY OUTPUTS

Module 2 Session 1: Meetings and Resolutions

 Documentary Outputs

a. Minutes of the Meeting

b. Resolutions

Module 2 Session 1: Meetings and Resolutions

 Documentary Outputs

MINUTES OF THE MEETING

Module 2 Session 1: Meetings and Resolutions

 Minutes of the Meeting

It refers to the complete set of notes taken during the meeting regarding:
• Time, date, attendees and proposed and agreed-upon agenda;
• Points discussed and the issues raised; and
• Plans, solutions, agreements and compromises reached during the
meeting

Module 2 Session 1: Meetings and Resolutions

EXAMPLE MINUTES OF THE MEETING

Module 2 Session 1: Meetings and Resolutions

EXAMPLE MINUTES OF THE MEETING
SAMPLE MINUTES OF THE MEETING

Module 2 Session 1: Meetings and Resolutions

 Documentary Outputs

RESOLUTIONS

Module 2 Session 1: Meetings and Resolutions

 Resolutions
• Resolutions are used for executing propriety functions and
private concerns.
• Resolutions may also be used to express ideas, opinions or
requests.
 Minutes of the Meeting vs Resolution

A Minutes of Meeting is a document which shows the brief history of

what happened at the meeting and the decision(s) that have been made.

While Resolution is a document which enacts all those decisions agreed

upon during the meeting.

Module 2 Session 1: Meetings and Resolutions

Example Resolution

Module 2 Session 1: Meetings and Resolutions

 Title

RESOLUTION NO. 01
SERIES OF 2017

___________________________________________________________________
A RESOLUTION APPOINTING Ms. LUZVIMINDA A. PILIPINAS AS SANGGUNIANG KABATAAN SECRETARY OF
BARANGAY BUNGAD, QUEZON CITY
___________________________________________________________________

Module 2 Session 1: Meetings and Resolutions

 1st Whereas Statement

WHEREAS, the Republic Act No. 10742 also known as the Sangguniang
Kabataan Reform Act of 2015 provides in Chapter 2 Section 13 paragraph
(f) states that the Sangguniang Kabataan Chairperson, with the concurrence
of the Sangguniang Kabataan, has the power to appoint among the
members of the Katipunan ng Kabataan a secretary and treasurer;

Module 2 Session 1: Meetings and Resolutions

 2nd Whereas Statement
• WHEREAS, Republic Act 10742 further provides for the following qualifications of an
SK Secretary:
– must be a citizen of the Philippines, a qualified voter of the Katipunan ng Kabataan;

– a resident of the barangay for not less than one (1) year immediately preceding the
day of the elections;

– at least eighteen (18) years but not more than twenty-four (24) years of age on the day
of the elections;

Module 2 Session 1: Meetings and Resolutions

– able to read and write Filipino, English, or the local dialect;

– must not be related within the second civil degree of consanguinity or affinity to
any incumbent elected national official or to any incumbent elected regional,
provincial, city, municipal, or barangay official, in the locality where he or she
seeks to be elected; and

– must not have been convicted by final judgment of any crime involving moral
turpitude.
 3rd Whereas Statement

WHEREAS, from among the Katipunan ng Kabataan members of

Barangay Bungad, Quezon City, the Chairman recommended Ms.
Luzviminda A. Pilipinas for the position of SK Secretary after due
consideration of his qualifications and finding him to possess the necessary
skills and experience required for the position as SK Secretary;

Module 2 Session 1: Meetings and Resolutions

 4th Whereas Statement
WHEREAS, as SK Secretary, Ms. Luzviminda A. Pilipinas shall perform the following
duties as stated in the Sangguniang kabataan Reform Act of 2015.

- Keep all the records of the Katipunan ng Kabataan, including the list of its
qualified members, youth policies, studies, research and registry of youth and youth-
serving organizations in the barangay, if any;

-Prepare and keep all the minutes of all assemblies of the Katipunan ng Kabataan
and of all the meetings of the Sangguniang Kabataan;

Module 2 Session 1: Meetings and Resolutions

• Cause the posting, in the barangay bulletin board and in at least three (3)
conspicuous places within the jurisdiction of the barangay, and if possible
including the use of traditional and nontraditional media, and make
available for any person with legal purpose, all resolutions approved by
the Sangguniang Kabataan, the annual and end-of-term reports of the
programs and projects implemented by the Sangguniang Kabataan, the
Comprehensive Barangay Youth Development Plan and Annual Barangay
Youth Investment Program and the dissemination of the same to
concerned offices, institutions and individuals; and

• Perform such other duties and discharge such other functions as the
Sangguniang Kabataan chairperson may prescribe or direct.
 Resolved Statement

NOW, THEREFORE BE IT RESOLVED, AS IT IS HEREBY

RESOLVED BY THE SANGGUNIANG KABATAAN to approve the
appointment of Ms. Luzviminda A. Pilipinas as Secretary of the
Sangguniang Kabataan of Barangay Bungad, Quezon City;

Module 2 Session 1: Meetings and Resolutions

WRAP UP
 Quick Review

1. Who are the participants in an SK Meeting? How about in KK General Assembly?

Who presides over these meetings?
2. What is a quorum? Are the agreements in a meeting with a quorum binding to all
members?
3. What do we call the list of things to be discussed in a meeting?
4. What is the difference between minutes and resolution?
5. Who prepares minutes? Who prepares Resolution?

Module 2 Session 1: Meetings and Resolutions

 Activity per Barangay Group

With your group, prepare for your 1st SK Meeting following the guidelines
on how to conduct a meeting (before, during and after). Make sure to
include the schedule of your first KK Assembly in your agenda. (5
minutes)

Module 2 Session 1: Meetings and Resolutions

GROUP REFLECTION
 GROUP REFLECTION
• Each barangay group shall be provided with Manila paper to use in making a poster for the freedom wall.

• The poster shall be partially completed each session so that the poster will be complete by the end of the
last session.

• At the end of each session, the barangay group will add to the poster a representation of what the group
learned or reflected on during the session.

• The group is allowed to be as creative as it wishes to be.

• Each session’s portion is expected to be finished in 10 minutes.

Module 1 Session1: Decentralization and Local Governance

 GROUP REFLECTION
Your thoughts and discussion regarding the following questions
will help you to design that portion of your poster that is
related to the session just completed:

a. What is the purpose for holding meetings?

b. What is the purpose of having a Minutes of the Meeting?

c. What is the purpose of a resolution? Module 1 Session1: Decentralization and Local Governance
END

Module 2 Session 1: Meetings and Resolutions