MEETINGS AND

RESOLUTION
Module 2 Session 1
SESSION OBJECTIVES
At the end of this session, the participants should be able to explain the
importance of and describe the steps in:
a. Profiling of KK members;
b. Preparing a meeting for SK and KK;
c. Participating a meeting;
d. Presiding over a meeting;
e. Keeping the minutes of a meeting; and
f. Writing a resolution.
TOPIC OUTLINE
• KK Profiling
• SK and KK Meetings
• Minutes of the Meeting
• Resolutions
KATIPUNAN NG
KABATAAN PROFILING
DILG MC No. 2022-33
Preparatory Activities

1. Write a formal letter to

the Punong Barangay

Annex 1: DILG MC 2022-33

Preparatory Activities

2. SK Officials shall conduct information

campaigns
3. SK Secretary shall post related
announcements in 3 conspicuous areas within
the barangay and/or via Social Media
Actual Conduct of
Profiling and
Consolidation of KK Data
DILG MC No. 2022-33
SK Officials
1. Provide the target respondent with a copy of the Informed
Consent and the KK Questionnaire

Annex 2: DILG MC 2022-33 Annex 3: DILG MC 2022-33

SK Officials
2. After collecting all forms, the SK secretary shall
consolidate the data using the Katipunan ng Kabataan
Youth Profile

Annex 4: DILG MC 2022-33

City/Municipal Youth Development
Officer

1. Received the accomplished KK Youth Profile

submitted by the SK Chairperson
2. Consolidate the submitted KK Youth Profile and
maintain the database
City/Municipal Youth Development
Officer

3. Provide the Provincial Youth Development Officer

(PYDO) with the copy of the consolidated City or
Municipal KK Youth Profile within five (5) working
days upon receipt of all the accomplished Annex 4.
Youth Development Officers in the
Highly Urbanized Cities (HUCs) and
Independent Component Cities (ICCs)
1. Received the accomplished KK Youth Profile
submitted by the SK Chairperson
2. Consolidate the submitted KK Youth Profile and
maintain the database
Youth Development Officers in the
Highly Urbanized Cities (HUCs) and
Independent Component Cities (ICCs)
3. Submit to the NYC Area Officer the HUC or ICC KK
Youth Profile within five (5) working days upon
receipt of all the accomplished Annex 4.
Provincial Youth Development Officer

1. Ensure submission by all C/MYD Officers of their

respective City or Municipal KK Youth Profile
2. Consolidate and maintain database of all City or
Municipal KK Youth Profile
Provincial Youth Development Officer

3. Submit the consolidated Provincial KK Youth

Profile to the NYC Area Officer within five (5)
working days upon receipt of all City and
Municipal KK Youth Profile
Updating of the
KK Profile
DILG MC No. 2022-33
The SK Officials shall:

1. Accept all qualified youth as members of KK.

2. Follow procedures/steps for profiling
3. Update KK Youth Profile database
For overage members of the KK:
1. The SK secretary shall remove the name of the
overage KK member/s and update the KK
Youth Profile
2. SK Chairperson shall provide the C/MYD
Officer with the list of overage KK member/s
KATIPUNAN NG
KABATAAN &
SANGGUNIANG
KABATAAN MEETINGS
MEETINGS TO BE LED BY SK
MEETINGS TO BE LED BY SK

SANGGUNIANG KABATAAN MEETINGS KATIPUNAN NG KABATAAN GENERAL ASSEMBLIES

CONDUCTED MONTHLY CONDUCTED ONCE EVERY SIX (6) MONTHS

PRESIDED BY SK CHAIRPERSON PRESIDED BY SK CHAIRPERSON

PARTICIPATED BY SK MEMBERS, SECRETARY AND

PARTICIPATED BY KK MEMBERS
TREASURER
Determination of
KK Quorum
DILG MC No. 2022-032
Regular and Special KK Assemblies

DILG MC 2022-032
Virtual or Blended Assemblies

The required number, as indicated in matrix, to

constitute quorum of those who are virtually
and/or physically present must be observed.
Virtual or Blended Assemblies
The required number, as indicated in matrix, to constitute
quorum of those who are virtually and/or physically present
must be observed.

Depending on the quarantine status of the LGU, Regular and

Special KK Assemblies may be done virtually or blended
approach.
SK Meeting AVP

• Watch this video.

• Write down your observations.
CONDUCTING A
MEETING
Before the Meeting
What to Prepare?
a. Purpose of Meeting
b. Agenda
c. Venue
d. Time and Date
e. List of Attendees
f. Notice of Meeting
Example of
Notice of Meeting (SK)
NOTICE OF MEETING

FOR : Sangguniang Kabataan Members

SUBJECT : 1ST Sangguniang Kabataan Meeting

Please be informed that the 1st Sangguniang Kabataan Meeting is set to be held on Saturday; November 18, 2017, 8:00AM to
5:00PM at the Barangay Hall, Bungad, Quezon City.

Agenda includes the following:

1. Appointment of Treasurer and of Secretary

2. Identification/ Appointment of Committee Heads
3. Schedule of Regular SK Meetings and KK Consultations
4. Initial Discussion of Action Plan
5. Other Matters

____________________
SK Chairperson

Copy Furnished:
Sangguniang Barangay
Municipal/ City Youth Development Council
Example of
Notice of Meeting (KK)
NOTICE OF MEETING

FOR : Sangguniang Kabataan Members

Katipunan ng Kabataan Members

SUBJECT : 1ST Katipunan ng Kabataan General Assembly

Please be informed that the 1st Katipunan ng Kabataan General Assembly is set to be held on Saturday; November 30,
2017, 9:00AM to 5:00PM at the Barangay Hall, Bungad, Quezon City.

Agenda includes the following:

1. Initial discussions on Action Plan with Budget Breakdown

- Local Youth Development Plan (LYDP)
- Comprehensive Barangay Youth Development Plan (CBYDP)
- Annual Barangay Youth Investment Program (ABYIP)
2. Update of the KK Membership List (c/o SK Secretary)
3. Other Matters

____________________
SK Chairperson

Copy Furnished:
Sangguniang Barangay
Municipal/ City Youth Development Council
How Do We Inform The
Attendees?
How do we inform the attendees?
a. Traditional & Non-Traditional Media
b. Posting
REMINDER!
Furnish copies of Notice and Minutes of the Meetings to
Municipal/City Youth Development Council and the
Sangguniang Barangay.

Print receiving copies to be signed by the concerned

personnel.

Send email if possible.

During the Meeting
During the Meeting

Who Should Be Present?

Who should be present?
a. Presiding Officer (SK Chairperson)

b. Members
- SK Secretary
- SK Treasurer
- SK Kagawad
Quorum
In SK Meetings, there should be at least five officials
present so that the meeting can proceed
During the Meeting
Agenda
Agenda
A schedule of the order of business, noting details.
Parts of Agenda

1. Logistics (Time, Date, Venue)

2. Type of Meeting and Objectives/Purpose
3. Items/Calendar of Business
4. Next Meeting
5. Adjournment/Closing
 Example of an Agenda
1st Sangguniang Kabataan Meeting
November 18, 2017
Brgy. Bungad, Quezon City
9:00 AM

I. CALL TO ORDER
II. OPENING PRAYER
III. APPROVAL OF THE AGENDA
IV. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING (for this and
succeeding meetings only)
V. CALENDAR OF BUSINESS
A. UNFINISHED BUSINESS (INCLUDE IN THE SUCCEEDING MEETINGS)
B. BUSINESS FOR THE DAY
1. Schedule of Regular SK Meetings and KK Consultations
2. Formulation of Action Plan
3. Other Matters
 Example of an Agenda (cont.)
VI. COMMITTEE REPORTS (INCLUDE IN SUBSEQUENT MEETINGS)
A. Committee on Education
B. Committee on Sports and Recreation
VII. MATTERS FOR INFORMATION
VIII. PRIVILEGE OR CHAIRPERSON’S HOUR
IX. SCHEDULE OF NEXT MEETING
V. ADJOURNMENT
 Example of an Agenda
1stKatipunan ng Kabataan General Assembly
November 30, 2017
Brgy. Bungad, Quezon City
9:00 AM
I. CALL TO ORDER
II. OPENING PRAYER
III. APPROVAL OF THE AGENDA
IV. CALENDAR OF BUSINESS
A. UNFINISHED BUSINESS (INCLUDE IN THE SUCCEEDING MEETINGS)
B. BUSINESS FOR THE DAY
1. Initial discussions on Action Plan with Budget Breakdown
- Local Youth Development Plan (LYDP)
- Comprehensive Barangay Youth Development Plan (CBYDP)
- Annual Barangay Youth Investment Program (ABYIP)
2. Update of the KK Membership List (c/o SK Secretary)
3. Other Matters
 Example of an Agenda (cont.)
V. COMMITTEE REPORTS (INCLUDE IN THE SUCCEEDING MEETINGS)
A. Committee on Education
B. Committee Sports and Recreation

VI. MATTERS FOR INFORMATION

VII. PRIVILEGE OR CHAIRPERSON’S HOUR
VIII. SCHEDULE OF NEXT MEETING
IX. ADJOURNMENT
After the Meeting
Documentary Outputs
a. Minutes of the Meeting
b. Resolutions
Documentary Outputs
Minutes of the Meeting
Minutes of the Meeting
It refers to the complete set of notes taken during the
meeting regarding:

• Time, date, attendees and proposed and agreed-upon

agenda;
• Points discussed and the issues raised; and
• Plans, solutions, agreements and compromises reached
during the meeting
 Example of a
Minutes of the Meeting
Type of Meeting 1st Sangguniang Kabataan Regular Meeting
Date November 18, 2017 Time Start 9AM Time End 5:00PM
Location Barangay Hall, Brgy. Bungad, Quezon City
Presiding Officer Mr. Juan C. Dela Cruz
Secretary Ms. Jane A. Dela Rosa (Acting Secretary)
Present (List all the Present in the meeting here)
Absent (List all the Abesent in the meeting here)
 Part 1: Key Points Discussion
No. Agenda Highlights/Agreements
1 Preliminaries The 1st regular meeting of Sangguniang Kabataan of Brgy. Bungad
was called to order at 8 AM on November 18, 2017 (Wednesday) at
the Barangay Hall, Brgy. Bungad, Quezon City. Mr. Juan C. Dela Cruz,
SK Chairman, and Ms. Jane A. Dela Rosa, Acting Secretary, were
present. The minutes of the January 12, 2013 meeting were approved
as corrected*.

Mr. Dela Cruz presented the Agenda as follows:

I. Approval of Agenda
II. Calendar of Business
A. Unfinished Business*
B. Business for the Day
1.) Appointment of Treasurer and of Secretary
2.) Identification/ Appointment of Committee Heads
3.) Schedule of Regular SK Meetings and KK Consultations
4.) Initial Discussion of Action Plan
5.) Other Matters
III. Committee Reports*
IV. Matters for Information
V. Privilege or Chairperson’s Hour
VI. Schedule of Next Meeting
VII. Adjournment
2 Unfinished
Business
3 Business for the State only the major decisions being made. Do not write here what
Day have been said but rather the things have been done. Include every
main motion made (motions which impact business decisions – affect
direction in which business goes).

Example:
1. Appointment of Treasurer and Secretary The SK Chairman in
concurrence with the council appointed Ms. Luzviminda A. Pilipinas as
SK Secretary and Mr. Jose P. Mercado as SK Treasurer.
4 Unassigned
Business
5 Committee State here the Committee who presented the report and the purpose
Reports* of report e.g. The Committee on Education presented an activity
report regarding on the Community Needs Assessment conducted
last __________.

REMINDER: Committee reports and other detailed material kept in

other places as part of in-depth history (NOT a part of the minutes)
6 Matters of
Information
7 Privilege or
Chairperson’s
Hour
8 Schedule of Next
Meeting
9 Adjournment
 Part 2: Issue Resolutions and Action Plans
No. Action Item/Deliverables Owner/s Target Date
1 Resolution Appointing SK Acting SK Secretary November 25, 2017
Secretary and Treasurer
DBM Local Budget
Circular 148-2022
Documentary Outputs
Resolutions
Resolutions
• Resolutions are used for executing propriety
functions and private concerns.

• Resolutions may also be used to express ideas,

opinions or requests.
Minutes of the Meeting vs. Resolution
The Minutes of Meeting is a document which shows the
brief history of what happened at the meeting and the
decision(s) that have been made.

While Resolution is a document which enacts all those

decisions agreed upon during the meeting.
Example of a Resolution
Title

RESOLUTION NO. 2017-01

___________________________________________________________________
A RESOLUTION APPOINTING Ms. LUZVIMINDA A. PILIPINAS AS SANGGUNIANG KABATAAN
SECRETARY OF BARANGAY BUNGAD, QUEZON CITY
___________________________________________________________________
 1 Whereas Statement
st

WHEREAS, the Republic Act No. 10742 also known as the Sangguniang
Kabataan Reform Act of 2015 provides in Chapter 2 Section 13 paragraph
(f) states that the Sangguniang Kabataan Chairperson, with the
concurrence of the Sangguniang Kabataan, has the power to appoint
among the members of the Katipunan ng Kabataan a secretary and
treasurer;
 2 Whereas Statement
nd

WHEREAS, Republic Act 10742 further provides for the following qualifications of an
SK Secretary:

• must be a citizen of the Philippines, a qualified voter of the Katipunan ng Kabataan;

• a resident of the barangay for not less than one (1) year immediately preceding the
day of the elections;

• at least eighteen (18) years but not more than twenty-four (24) years of age on the
day of the elections;
• able to read and write Filipino, English, or the local dialect;

• must not be related within the second civil degree of consanguinity or affinity to
any incumbent elected national official or to any incumbent elected regional,
provincial, city, municipal, or barangay official, in the locality where he or she
seeks to be elected; and

• must not have been convicted by final judgment of any crime involving moral
turpitude.
 3 Whereas Statement
rd

WHEREAS, from among the Katipunan ng Kabataan members of

Barangay Bungad, Quezon City, the Chairman recommended Ms.
Luzviminda A. Pilipinas for the position of SK Secretary after due
consideration of his qualifications and finding him to possess the
necessary skills and experience required for the position as SK Secretary;
 4 Whereas Statement
th
WHEREAS, as SK Secretary, Ms. Luzviminda A. Pilipinas shall
perform the following duties as stated in the Sangguniang kabataan
Reform Act of 2015.

- Keep all the records of the Katipunan ng Kabataan, including the list
of its qualified members, youth policies, studies, research and registry
of youth and youth-serving organizations in the barangay, if any;

- Prepare and keep all the minutes of all assemblies of the Katipunan
ng Kabataan and of all the meetings of the Sangguniang Kabataan;
• Cause the posting, in the barangay bulletin board and in at least three (3)
conspicuous places within the jurisdiction of the barangay, and if possible
including the use of traditional and nontraditional media, and make available
for any person with legal purpose, all resolutions approved by the
Sangguniang Kabataan, the annual and end-of-term reports of the programs
and projects implemented by the Sangguniang Kabataan, the Comprehensive
Barangay Youth Development Plan and Annual Barangay Youth Investment
Program and the dissemination of the same to concerned offices, institutions
and individuals; and

• Perform such other duties and discharge such other functions as the
Sangguniang Kabataan chairperson may prescribe or direct.
 Resolved Statement
NOW, THEREFORE BE IT RESOLVED, AS IT IS
HEREBY RESOLVED BY THE SANGGUNIANG
KABATAAN to approve the appointment of Ms. Luzviminda
A. Pilipinas as Secretary of the Sangguniang Kabataan of
Barangay Bungad, Quezon City;
WRAP UP
Wrap Up
KK Profiling
SK and KK Meetings
Conducting a Meeting
Before the Meeting
During the Meeting
After the Meeting
Documentary Outputs
Minutes of the Meeting
Resolutions
QUICK REVIEW
Quick Review
1. Who are the participants in an SK Meeting? How about in KK
General Assembly? Who presides over these meetings?
2. What is a quorum? Are the agreements in a meeting with a
quorum binding to all members?
3. What do we call the list of things to be discussed in a meeting?
4. What is the difference between minutes and resolution?
5. Who prepares minutes? Who prepares resolution?
Activity per Barangay Group
With your group, prepare for your 1st SK Meeting following
the guidelines on how to conduct a meeting (before, during and
after). Make sure to include the schedule of your first KK
Assembly in your agenda. (5 minutes)
MIND MAPPING: GUIDE
QUESTIONS
a. What is the purpose for holding meetings?

b. What is the purpose of having a Minutes of the

Meeting?

c. What is the purpose of a resolution?