Republic of the Philippines

Province of Albay
Municipality of Malilipot

OFFICE OF THE SANGGUNIANG KABATAAN FEDERATION

EXCERPTS FROM THE MINUTES OF THE FIRST SESSION OF THE SANGGUNIANG KABATAAN
FEDERATION OFFICERS HELD ON JULY 21, 2018 AT 1:00 PM AT SANGGUNIANG BAYAN SESSION HALL,
MALILIPOT ALBAY.

PRESENT:
Hon. Jocelyn Bueno ________ SK Pederasyon President/Presiding Officer
Hon. Jepril Bitas ________ SK Pederasyon Secretary
Hon. Nepomuceno Bilo ________ SK Pederasyon Treasurer
Hon. Maylene Binos ________ SK Pederasyon Auditor
Hon. Randy Boholano ________ SK Pederasyon PRO
Hon. Zaldy Barsaga ________ SK Pederasyon Sergeant at Arms

ABSENT:

Hon. Edrian Bobiles ________ SK Pederasyon Vice President (Excuse)

SK FEDERATION RESOLUTION NO.01 S.2018

ADOPTING THE INTERNAL RULES AND PROCEDURES OF THE PEDERASYON NG SANGGUNIANG

KABATAAN NG BAYAN NG MALILIPOT THAT WILL GOVERN AMONG OTHERS ITS OPERATION AND
CONDUCT OF ITS MEMBERS FOR THE TERM 2018-2020.

WHEREAS, Section 27 of Joint Memoramdum Circular 2017-01 of DILG, COMELEC and NYC the
Pederasyon ng mga Kabataan Officers at all levels shall formulate its Internal Rules and Procedures (IRP).

WHEREAS, the above -quoted section of the code, further provides that the rules and procedure shall
provide the following:

a. Conduct the first regular session following the elections of the Pederasyon officers and within ninety
(90) days thereafter, the Pederasyon concerned shall formulate its IRP;
b. The rules of procedure shall consist, but not limited to the following:

1. Organization or creation of committees, such as committee on sports, advocacy, livelihood

program, and other youth related committees:
2. Date, time and place of session or meeting
3. The order and calendar of business for each session or meeting
4. Disciplinary actions or penalty for disorderly behavior and absences during session or meeting:
5. Payment of Pederasyon dues: and
6. Such other rules and the Pederasyon may adopt, in accordance with existing laws, ordinances
and government issuances.

c. Furnish the Sangguniang Panlungsod/Bayan or Panlalawigan, as the case may be, with a copy of
the IRP.

WHEREFORE, in view of the foregoing premises: be it now:

RESOLVED, as it is hereby resolved by the Sangguniang Kabataan Federation in session

assembled, to adopt and as it hereby adopts and updates the herein Internal Rules and Procedures of
the Sangguniang Kabataan Federation Malilipot, Albay that will govern among others its operations as
the Sangguniang Kabataan Members of Pederasyon and the conduct of its members for the term 2018-
2020.

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 INTERNAL RULES AND PROCEDURES OF THE PAMBAYANG PEDERASYON NG
SANGGUNIANG KABATAAN NG BAYAN NG MALILIPOT FOR THE TERM 2018-2020.

RULE I COMPOSITION
SECTION 1. The composition of the Pederasyon, as the highest policy-making body to decide on matters
affecting the youth, shall be composed of the President as the presiding officer, the other officers, and the
Sangguniang kabataan chairperson of the barangays.
RULE II POWERS, DUTIES AND FUNCTIONS OF THE PEDERASYON
SECTION 1. The powers, duties and functions of the Pederasyon shall be those as provided for under Section
23, V of the Joint Memorandum Circular No. 2017-01 (June 23, 2017) of the DILG, COMELEC and NYC.
RULE III POWER AND FUNCTIONS OF THE PEDERASYON OFFICERS
SECTION 1. The functions and duties of the Pambayang Pederasyon officers at all levels shall be as follows:
1. The President- He/She shall be the highest officer of the Pederasyon in his/her respective jurisdiction ,
As such , He/she shall:

a. Implement, execute and enforce the objectives and goals of the Pederasyon
b. Render annual report before the end of January of each year to the Pambayan na Pederasyonng
mga SK, as the case may be:
c. Sign contracts, agreements, acts and deeds for and in behalf of the Pederasyon with the concurrence
of a majority of all the Pederasyon officers;
d. Preside over regular and/ or special session or meeting of the Pederasyon at least once in every
quarter; or as often necessary at a date, time and place as specified in the IRP of the Pederasyon:
e. Convene the Local Youth Development Council (LYDC) and preside over its meetings, as prescribe
under RA 10742 and its IRR
f. Take the lead in the initial drafting of the Local Youth Development Council (LYDC), submit the LYDP
to the concerned Local Chief Executive for inclusion in the Local Development Plan and subsequent
endorsement to the concerned Sanggunian for approval;
g. Ensure the LYDP gives priority to the programs, projects and activities for the youth, especially: anti-
drug abuse programs, as well as those that promote meaningful youth participation in nation building,
sustainable youth development and empowerment, equitable access to quality education,
environment protection, climate change adaption, disaster risk reduction and resiliency, youth
employment and livelihood, health gender sensitivity, social protection, capability building and sports
development.
h. Certify and endorse all Panlalawigan/Panlungsod/Pambayang Pederasyon activities. Provided, that
if the president will not certify and endorse such activity, that accrued expenses of the participants
during the said activity cannot be charged to the SK Pederasyon funds; and
i. Perform such other functions as may be authorized by law, ordinances and other issuances.

2. Vice President- The next higher officer of the Pedearasyon.As such, he/she shall:
a. Discharge the function of the President in case the latter dies, resigns, becomes physically
incapacitated or is suspended or removed from the office:
b. Assist the President in the implementation of programs, projects and activities of the Pederasyon:
c. Perform such other functions as may be assigned to him/her by the president.

3. Secretary- The secretary shall:

a. Certify officer and members of the Pederasyon:
b. Records the minutes of the Pederasyon meetings:
c. Keep all administrative records or profile of all the Pederasyon officers and members copy furnished
DILG and NYC, containing the following information:
i. Name
ii. Address:
iii. Place and Date of Birth
iv. Sex’

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 v. Civil Status
vi. Citizenship:
vii. Occupation: and
viii. Other information as may be prescribed by laws or ordinances
d. Send notice of regular and special session or meeting of the Pederasyon;
e. Cause the posting of all resolutions and actions of the Pederasyon in conspicuous places and or
through non-traditional media ie. Facebook, Twitter etc; and
f. Perform such other duties and functions as me assigned to him/her by the President.

4. Treasurer- The Treasurer shall;

a. Keep custody of all financial documents and inventory of all properties of the Pederasyon:
b. Receive, collect and disburse funds and dispose the properties of the Pederasyon, under the authority
of the President, in accordance with the Local Government Code 1991 and existing rules of the
Commission on Audit (COA):
c. Issue official receipts for any sum of money or properties received by the Pederasyon:
d. Maintain depository accounts with banks, in the name of the Pederasyon, preferably government-
owned, located in or nearest their respective areas of jurisdiction;
e. Maintain Separate books and depository accounts, respectively, for each fund in their custody or
administration under the prescribed rules and regulations of the Commission on Audit;
f. Prepare and submit to their respective Pederasyon Presidents, on or before the fifteenth (15th ) day
of July of each year, a certified statement, covering the income and expenditures of the preceding
fiscal year, the actual income and expenditures of the first two (2) quarters of the current year, and
the estimated income and expenditures for the last two (2) quarters of the current year;
g. Render a written accounting report of all Pederasyon funds and properties under his custody and
other accountable officers of the Pederasyon at the end of each calendar year;
h. Ensure that he accounting report, as well as the books of accounts, financial documents and cash
shall at all times be made available to the members of Pederasyon and shall be open for inspection
by COA;and
i. Perform other official’s duties assigned by the President and such other functions as may be
authorized by law, ordinance and government issuances.

5. Auditor-The Auditor shall:

a. Examine and audit periodically the books of SK Pederasyon, its assets and liabilities and require the
production of the supporting documents;
b. Inform the Pederasyon officers immediately of any transaction inimical to the Pederasyon, and do
such acts or propose such measures that shall protect the interest of the Pederasyon; and
c. Perform such other official duties as may be assigned by the President existing laws or government
issuances.

6. Public Relation Officer ( PRO)-The PRO shall:

a. Establish relations or contacts with mass media, NGO’s, Youth and Youth Serving Organizations;
b. Disseminate information about the objectives and activities of the Pederasyon and other information
beneficial to the youth; and
c. Perform each other official duties as may be assigned to him by the President

7. Sergeant-at Arms- The Sergeant- at Arms shall:

a. Maintain order and discipline during sessions/meetings and activities of the Pederasyon; and;
b. Perform such other functions and duties assigned by the President.

Section 2- Incase the inability of the President to preside over the Pederasyon session, the Vice
President shall act as the temporary presiding officer, or if the Vice-President is also unavailable unable
to preside, the officer present and constituting “quorum” shall elect from among themselves “’temporary
presiding officer” He shall certify within ten (10) days from the passage of resolution adopted by
Pederasyon in the session Over while he temporarily presided. The temporary presiding officer shall
likewise have the right to vote only in case of tie.

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 RULE IV. FUNDING
Section 1. The Pederasyon shall derive funds from contributions of its members amounting to 2% of their
respective SK Funds or fund raising projects or activities. The local government unit of Malilipot shall
appropriate funds to support the Pederasyon subject to the availability of funds. Section 510 R.A 7160
of 1991)
RULE V REGULAR AND SPECIAL SESSIONS
SECTION 1. The regular session of the Pederasyon shall be every first Friday of the month at 1:00 P.M
at the Sangguniang Bayan of Malilipot, or as often as necessary at the call of the President or upon
written petition of at least one- twentieth (1/20 of its members, to decide on important issues affecting the
youth of the municipality.
SECTION 2. The regular meeting of the Pederasyon members shall be every first Sunday of the month
at 8:00 a.m at Municipal Hall of Malilipot or as often as necessary at the call of the President or upon
written petition of atleast one-twentiets (1/20 of members, to decide on important issues affecting the
youth of the municipality.
SECTION 2. When public interest so demands, special sessions may be called by the by the majority of
the officers of the Pederasyon.
SECTION 3. A written notice to the Pederasyon officers stating the date, time and purpose of the session
shall be served personally or left with the member of his household at his usual place of residence at
least twenty-four (24) hours before the special session is held.
SECTION 4. Unless otherwise agreed upon by two-thirds (2/3) vote of members present there being a
quorum no other matters may be considered at a special session except those stated in the notice.
SECTION 5. All sessions shall be open to the public unless a closed-door session is ordered by an
affirmative vote of a majority of the members present, there being a quorum, in the public interest or for
reasons of security, decently or morality.
SECTION 6. No two (2) sessions, whether regular or special, may be held in a single day.
SECTION 7. Regular or special sessions and meetings must be attended by the SK Chairperson of the
respective barangay; sending a representative is not allowed.
SECTION 8. Failure to attend the regular or special sessions and meetings, SK Chairperson/s must
submit an excuse letter 24 hrs. before the session or meeting. The SK Pederasyon Council will deliberate
if the reason is valid or not.
RULE VI PEDERASYON CONGRESS / ASSEMBLY
SECTION 1. There shall be a Pederasyon Congress / Assembly at all levels once a year to be composed
of all the SK Chairperson of the municipality.
RULE VII QUORUM
SECTION 1. A majority of all the officers of the Pederasyon shall constitute a quorum to transact official
business and to validity act on very decision that the Pederasyon shall make
SECTION 2. No business shall be transacted by the Pederasyon if there is no quorum;
SECTION 3. No resolution shall be passed unless approved by a majority of the members present;
SECTION 4. Should a question of quorum be raised during session, the Pederasyon President shall
immediately proceed to call the roll of the officers and thereafter announce the results;
SECTION 5. When the appointed time (1:00 P.M) has come to start the regular session, the Presiding
officer, regular or temporary, as the case may be shall call the session to order, with or without a quorum.
In the absence of the quorum after calling the session to order, the presiding officer may declare a recess
from hour to hour if he would like to wait for other members who may be late in coming to the session, or
he may adjourn the session for lack of quorum.
SECTION 6. During a session which was started with a quorum and a question on the lack of quorum is
raised by any presiding member, the presiding officer shall immediately proceed to call the roll of the
members and announce the result thereof and then declare whether or not there exists a quorum.
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 In the absence of quorum, the presiding officer may declare a result to wait for other members to come
until such time a quorum is constituted; or a majority of the members present may adjourn from day to
day and may compel the immediate attendance of any members absent without justifiable cause by
designating a member of the Pederasyon, to be assisted by a member or members of the police force to
arrest the absent members and present him at the session hall.
If there is still no quorum despite the enforcement of the above remedial measures no business shall be
transacted. The presiding Officer, upon proper motion from the floor duly approved by the members
present, shall then declare the session adjourned for lack of quorum.
RULE VIII – VOTES AND VOTING

Section 1. Voting on the Question. Whenever a nominal voting (or roll call voting) is being applied, the
Secretary shall call the roll of members. As each name is called, the member shall announce his vote by
stating “Yes” or “No”, as the case may be. As a general rule, a member may explain his vote but not to
exceed three (3) minutes.

A second roll call may be requested by any member from the Chair but this time only the names of those
who failed to vote shall be called. This is to give another opportunity to those who failed to cast their vote
to exercise their rights and also to determine the number of member who might have violated the “rule of
abstention”. After this second roll call, no other request of the same kind shall be entertained by the Chair.

Section 2. Voting Restriction. No member can vote, or be allowed to vote, on any measure in which he
or any of his relative within the third degree of consanguinity or affinity, has a direct or personal pecuniary
interest. This rule however, does not apply in voting for committee creation or elective position in the
Pederasyon where a member including the presiding officer, as a matter of right, can vote for himself.

Section 3. Change of Vote. A member may change his vote but only when the result of the voting has
not yet been announced by the Chair. Otherwise, he can only change his vote by a unanimous consent
of the members present. Provided that this rule shall not be applied if voting is by ballot.

Section 4. Vote by Latecomer. A member, who came in late during the session but who happens to
arrive while voting is in progress shall not be allowed to vote.

Section 5. Allowable Motion during Voting. Except for a motion pertaining to a question of quorum, no
other motion shall be entertained by the Chair while voting is in progress.

Section 6. Tie Vote. A tie vote resulting from a vote taken on any motion, measure or proposal shall be
construed to mean that the particular motion, measure or proposal is defeated, unless the Chair decided
to break it. Exception to this rule is when a “motion to appeal from the decision of the Chair” is put to a
vote and it resulted in a tie. In this case, the tie vote is considered to sustain the decision of the Chair.

Section 7. Breaking a Tie. In case of tie, the Presiding Officer of this Pederasyon is allowed to cast his
vote if he so desires.

Section 8. Majority Vote of the Members Present (thereby Constituting a Quorum). Except as provided
by law and by the rules of procedures hereof, all other legislative matter or measures shall require only
a “majority vote of the members present there having a quorum” for its passage, adoption or enactment,
as the case may be.

Section 09. Plurality Vote. No members proposal or measure of whatever nature shall be passed,
adopted or enacted by this Pederasyon through a mere plurality vote.

Section 10. Simple Majority. Except as otherwise provided in the Rules of Procedure and existing laws,
rules and regulations, a vote by a “simple majority” shall prevail on other measures, motions or
propositions provided there is a quorum. In parliamentary parlance, the term “simple majority” means
one-half plus one (1/2 + 1) of the total votes cast by the members present there being a quorum. It might
be less than the majority of the entire membership.

RULE IX – RULES ON DEBATES AND AMENDMENTS

Section 1. As a general rule, no members shall speak before this Pederasyon without first “obtaining
the floor”. A member who has obtained the floor shall address all his remarks to the Chair. He shall
conduct himself with proper decorum by confining his remarks or arguments to the question under debate
and by avoiding personalities.
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 Section 2. No member rendering a committee report or delivering the sponsorship speech shall speak
for more than twenty (20) minutes unless allowed by a majority of members present.

Section 3. No member shall speak for more than twenty (20) minutes on a particular issue or question
being debated upon unless he is allowed to do so by a majority of the members present.

Section 4. During the period of amendments, every member shall observe the so-called “five-minutes
rule”, i.e., remarks or argumentation by any member on each proposed amendment shall not exceed five
(5) minutes.

Section 5. The member rendering a committee report or delivering the sponsorship speech of a proposed
measure may move to open or close the debate within the twenty (20) minute period allowed to him. If
he fails to exercise his option, the Chair may use the “assumed motion” to open or close the debate, or
any member may formally move for it. In any case, after a member has rendered a committee report or
has finished his sponsorship speech of a proposed measure, it shall be considered open to debate.

Section 6. While having the floor, a member must not be interrupted in his speech or talk by the Presiding
Officer to state a point of order, to respond to questions from the floor, to clarify something related to the
issue being discussed or to make certain remarks within his privilege.

Section 7. All questions addressed to the speaker or the member having the floor must always be
coursed through the Presiding Officer.

Section 8. The speaker being interpellated may decline to answer questions, if he so

desires.

Section 9. No member shall speak against his own motion or proposition. He may however, be permitted
to withdraw his motion or proposition and if his request to withdraw it, is denied he may vote against it.

Section 10. While the period of debate is in progress, no member shall roam around the session hall or
leave the premises without the permission of the Chair.

Section 11. A motion to close the debate is in order if two (2) members have already spoken in the
affirmative side and two (2) in the negative side; or only one (1) member has spoken in favor but none
against it.

Section 12. Subject to the requirement of the preceding Section, if no member moves to close the period
of debate, the Chair, motu propio, may use the “assumed motion” in order to close the period of debate.

Section 13. When a motion “to call for the previous question” is proposed by a member which shall
in the closing of debate on a pending question, a two-thirds (2/3) affirmative vote is hereby required.

Section 14. Whenever the Presiding Officer is addressing the Pederasyon, no member shall leave his
seat nor interrupt the former in his talk.

Section 15. After the period of debate has been closed, the period of amendments shall immediately
follow.

Section 16. Unless a different method is adopted by the members present in a particular session,
amendments to any proposed measure, or parts thereof, shall be in seriatim. Under this seriatim method,
the proposed measure is read paragraph or section by section and after each one is read, amendments
can be proposed and debated upon. Thereafter, a vote is taken on the proposed amendment. Eventually,
this process will reach its conclusion and the original measure or proposition is said to have passed the
“second reading”.

RULES X JOURNAL AND RECORDS OF PROCEEDINGS

Section 1. Record of Proceedings. The Pederasyon shall keep a “journal and record” of its proceeding
which may be published upon resolution of the majority members, should be seconded.

Section 2. Minutes. In addition to the “journal of proceedings the Secretary shall also record its
proceedings in the forms of “minutes” which shall be submitted by the Secretary to the Pederasyon for
appropriate action.

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 Section 3. Reading and Consideration of Previous Minutes. The minutes of the previous session
shall be submitted by the Secretary to the Pederasyon during its succeeding regular session. The
Pederasyon shall first determine if there are corrections to be made on the minutes and act on it
accordingly before the same is adopted and become its property. Consideration of the minutes shall not
be dispense with. Being all responsible public officials, the members are presumed to have read the
previous minutes already before they come to the session. The minutes submitted by the Secretary shall
be acted upon by the members present, one way or another.

Section 4. Contents of Minutes. The minutes shall contain the following information:

 Place, date and time of the session;

 Whether it is special or regular;
 Name of the member present therein and those who were absent;
 Action taken on the minutes of the previous session including the correction, if any; names of
those who adopted the minutes under consideration and those who did not, if any;
 Copy of every measure (resolution or ordinance, etc.) adopted or enacted.
 The “Ayes” and “Nays” or “Yes” or “No” vote on every question (measure) and if voting is done
through nominal or roll call vote; the names of those who voted on either side;
 All motion presented or proposed, whether lost or carried, except those withdrawn;
 Full text of the veto message of the Local Chief Executive, if any;
 Time of adjournment.

Section 5. Signing of Minutes. The original copy of the minutes shall be signed by the members who
were present during that particular session at the appropriate space therein. The Presiding Officer at that
particular session and the Secretary shall also sign or affix their signature on the said minutes.

Section 6. Excerpts. Excerpts to be taken out of the minutes shall be certified and attested to as correct
by the Secretary and the Presiding Officer on that particular session, respectively.

RULE XI COMMITTEES
SECTION 1. Committees. The following mandatory committees under IRR of RA 10742 shall be
created:
a. Committee on Education and Culture. Responsible overseeing all SK matters, that is, policy and
programs or projects related to education and culture. Mainly, the committee is task to issue that
education is a matter of priority and culture is kept alive among the youth and community as a whole i.e
folks dances.
b. Committees on Environmental Protection, Climate Change Adoption on (CCA), and Disaster Risk
Reduction and Residency (DRRR) Responsible for all SK matters related to environment and disaster
preparedness. The committee is tasked to ensure that the youth are made aware of and capacitated
regarding protection of environment and preparedness in times of calamities.
c. Committee on Youth Employment and Livelihood. Responsible for all SK matters related to promoting
employment and livelihood opportunities for youth.
d. Committee on Health, Health Services and Reproductive Health. Responsible for all SK matters related
to the health of youth.
e. Committee on Anti-Drug Abuse and Serial Protection. To safeguard the welfare of the youth,
f. Committee on Gender and Development. This Committee manages all SK matters concerned with
gender and development (GAD)
g. Committee on Sports Development. This Committee is in-charged of managing all SK matters related to
sports development among the youth and community members as a whole. Special Committees. May be
created depending on the need of the youth and or issues or concerns of the youth in the municipality.

SECTION 2. Special Committees may be created upon the initiatives of the Presiding Officer or through a
motion by any member, subject however, to the affirmative vote of the majority of all the members of the
Pederasyon.
SECTION 3. Composition. Every regular committee to be created shall be composed of not more the four
(4) members including the chairman and Vice-Chairman Committees Chairmanship limited to the
Pederasyon, as well as the special committees.

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 SECTION 4. Manner of filling-up the Position of committee Chairman. The chairmanship of a regular
committee except those mandatory committees, shall be filled up by the officers of the pederasyon including
the presiding officer.
The officer of the Pederasyon who had been elected as Chairman of a regular committee shall not be
replaced or removed as such without obtaining at least a Three-fourths (3/4) vote of all the members of the
Pederasyon.
SECTION 5. Manner of Filling-up the Position of Vice-Chairman and member of Regular Committees. The
following rules on the filling-up of the positions of one (1) Vice Chairman and three (3) members of a regular
committee shall be observed.
a. It shall be the prerogative of the elected Committee Chairman to fill-up the positions of his/her vice
chairman and one (1) members by choosing from among the members of the Pederasyon,
A member of the Pederasyon once chosen as Vice-Chairman or member, as the case, may be, shall
be announced on the floor by the concerned chairman and has no right to decline the position he/she
had been chosen for, except when it is in violation of the restriction provided in the succeeding section,
par. c and d:
b. The prerogative of the Chairman to fill-up the position of his/her vice-chairman and members carries
with it the prerogative to change his vice-chairman and or any member of his/her committee for
reasons of change in political affiliation and/or conflict of interest. Conflict of interest refers in general
to one where it may be reasonably deduced that a member of a Pederasyon may not act in the public
interest due to some private, pecuniary or other personal considerations that may tend to affect his
judgment to the prejudice of the service or the public.
c. Change in vice-chairmanship/membership shall in no case violate the restrictions provided under
Section 7, par. 5 c & d hereof.

SECTION 6 Restrictions
a. The Regular Presiding officer shall be an ex-officio member of all the regular committees but
shall have no voting power. He may likewise be elected/designated by the body as Chairman
of an Ad Hoc or special Committee provided that the purpose or task for which the committee
is created not involve legislative matters or policy making;
b. No persons other than members of the Pederasyon shall be made a member of any regular
committee.
c. No member of the Pederasyon shall be made a Chairman or Vice-Chairman of more than
three (3) regular committees
d. No member of the pederasyon shall be made a member of more than seven (7) regular
committees;
e. No members shall participate in the committee deliberations if he/she has direct or indirect
personal or pecuniary interest on the matter handled by that committee.

SECTION 7. Committee Meetings. As general rule a committee meeting shall be attended only by committee
members unless majority of the members of the committee thereof decide to allow other persons to be present
especially invited resource persons or consultants.
SECTION 8. Qourom. A majority of the members of the committee shall constitute a quorum to business.
SECTION 9. Calling a Committee Meeting. A committee meeting may be called by the following
a. Chairman
b. Vice-Chairman, if he is in the capacity of Acting Chairman
c. Majority of the committee members. Provided that due notice is served upon each and every members.

SECTION 10. Vacancy. Vacancy in a committee shall be filled;

a. By the committee chairman concerned;or
b. By the regular Presiding Officer; by general consent (unanimous assent) of members present, there being
quorum.

RULE XII COMMITTEE REPORTS

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SECTION 1. Submission of Committee Report. Every committee to which the presiding officers refers
particular measures shall submit its report in writing to the Pederasyon. Through Secretary, after finishing its
task.
SECTION 2. Joint Committee or Multi Committee report. When a measure is referred to two or more committees,
the committees, the committees concerned may submit a joint committee report or mulit- committee report as
the case may be or separate report thereon.
SECTION 3. Contents of a Committee Report. The Committee report shall contain the following information.

 Name of the reporting committee or committees

 brief statement of the subject mattered referred to it and the action taken thereon including information
gathered during the conduct of committee hearing or meeting and other relevant information
 Findings or conclusions
 Recommendations (either to ‘file it away” or to calendar it for second reading)
 Names and signatures of concurring members
 Appendices (Minutes of the Committee hearing or committee meetings, as the case may be)

SECTION 4. Discharge of Committee. A committee which failed to submit a committee report within the time
required may be discharge by the Pederasyon from further consideration of the measure or question referred to
it. Upon motion by any member, the said measure can be re-assigned to another committee or submit to the
body for proper disposition.
SECTION 5. Recommitting a Measure. When the Pederasyon is not satisfied with the report of a particular
committee, the measure so reported out may be recommitted to the said committee for further study.
RULE XIII ORDER OF BUSINESS
Section 1. The Order of Business of this Pederasyon shall be as follows:

a. Call to order
b. Invocation
c. Roll Call of the Members
d. Reading and consideration/approval of previous minutes
e. Reading and referral of proposed measures or communications
f. Committee reports
g. Calendar of business
 Unfinished Business
 Business for the Day
 Second Reading
 Third/Final Reading
 Unassigned Business
h. Other Matters/Announcement (if any)
i. Adjournment

Section 2. The Calendar of Business shall contain the following:

a. Unfinished Business – refers to proposals or measures that have been unacted upon, postponed or
left unfinished during the previous meeting or session.
b. Business for the Day – refers to a list of items that have been reported out by the committees and are
ready for deliberation on “second reading” as determined by the Committee on Laws, Rules &
Oversight. This also includes items for the body’s session on “third and final reading” each shall be
taken up on the order in which it is set in the calendar.
c. Unassigned Business - refers to pending matters or measures including new ones that arises out
during the deliberation but not yet assigned or referred to any committee for appropriate action.

Section 3. The Calendar of Business shall contain a brief description of the item of business to be taken up
during the regular session including, but not limited, to the following:

a. The title of the proposed resolution

b. The name of the proponents or authors and the committee to which it was referred or the committee
sponsoring it.
c. In the case of petitions, letters, endorsements and other communications, the source or name of the
senders.

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Section 4. In rendering committee reports, priority shall be given to standing committees (a.k.a. regular
committees) to be followed by special committees (a.k.a. Ad Hoc committees).

Section 6. As a general rule, committee reports shall be rendered by its Chairman, unless he dissents with
majority decision. In his absence, the Vice Chairman shall take his place. If neither of them is present, any
committee member concurring with the report and duly designated by the said committee shall render the report.

Section 7. If the reporting committee recommends a favorable action on the measure referred to it or if the
reporting committee recommends the proposed measure for appropriate action by the Pederasyon , the
Committee on Laws, Rules & Oversight shall calendar it for “second reading”. If the reporting committee’s
recommendation is for the Pederasyon not to take action and that recommendation has been adopted by the
body, the proposed measure remains shelved in the committee. If the reporting committee recommendation is
for the Pederasyon to file the proposed measure away and that recommendation has been adopted, then it is
“filed away” which means in layman’s language that the proposal will be filed in the archive of the Pederasyon.

Section 8. As a general rule, no member of a committee shall oppose or object to the report of his committee
unless he submits his dissenting opinion to the majority decision in writing, or orally in open session, before the
said committee renders its reports. Otherwise, he shall be precluded to oppose it on the floor.

Section 9. Deviation from the prescribed Order of Business may be done under the following circumstances:

a. When the Pederasyon decided to suspend the rules through a motion to suspend the rules by a
member. Any part of this “Rules of Procedures”, except those prescribed by existing laws may be
suspended at any particular session. However, the decision to suspend the rules shall require a vote
by general consent, a unanimous vote, or at least two-thirds (2/3) vote of the entire members of the
Pederasyon.
b. When the measure to be acted upon by the Pederasyon is ”certified by the Local Chief Executive as
urgent”, it may be given priority over all other items of business, and may be considered without need
of suspending the rules or even if it is not included in the calendar of business.

RULE XIV RULES IN THE FORMULATION AND ADOPTION OF RESOLUTION

Section 1. Rules in the Formulation and Adoption of Resolution. In the enactment of Formulation and
adoption of resolutions including other matters the following rules shall be observed:

a. Proposed resolutions shall be in writing and shall contain an assigned number a title or caption, an
enacting or ordaining clause, and the date of its proposed affectivity. In addition, every proposed
resolution shall be accompanied by a brief explanatory note containing the justification for its approval. It
shall be signed by the author or authors and submitted to the secretary to the Pederasyon who shall
report the same to the Pederson at its next meeting.

b. A resolution shall be enacted in the same manner prescribe for an ordinance, except that it need not go
through a third reading for its final consideration unless decided otherwise by a majority of the
Pederasyon Officers present.

c. No resolution shall be considered on second reading in any regular meeting unless it has been reported
out by the proper committee to which it was referred or certified as urgent by the Local Chief Executive.

d. Any legislative measure duly certified by Local Chief Executive as urgent whether or not it is included in
the calendar of business may be presented and considered by the body at the same meeting without
need of suspending the rules.

e. The Secretary to the Pederasyon shall prepare copies of the proposed resolution in the form it was
passed on second reading, shall distribute to each Pederasyon member a copy thereof except that a
measure certified by the Local Chief Executive as urgent may be submitted for the final voting
immediately after it has undergone the period of debate and amendment during the second reading.

f. No resolution passed by the Pederasyon in a regular, or special session duly called for the purpose,
shall be valid unless approved by a majority of the members present, there being a quorum. Any
ordinance or resolution authorizing or directing the payment of money or creating liability, shall require
the affirmative vote of a majority of all the Pederasyon members for its passage.

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 g. Upon the passage of all resolution directing the payment of money or creating a liability, and at the
request of any member, the Pederasyon Secretary shall record the ayes (yes) and the nays (no) vote.
Each approved resolution shall be stamped with the seal of the Pederasyon and recorded in a book kept
for the purpose.

RULE XV RULES AND MOTION

Section 1. All motion relating to a committee report, if presented or proposed by the reporting committee
Chairman, or the reporting committee member, shall need NO second.

Section 2. If someone “has the floor”, whether or not he is speaking, a “motion to adjourn” shall be ruled “out of
order”

Section 3. All “privileged motions” may be proposed even if there is a pending motion or question before the
body.

Section 4. The following motions can be presented or proposed even if someone has the floor, viz;

a. Appeal from the decision of the Chair

b. Call for Orders of the Day
c. Divide the Assembly
d. Divide the Question
e. Object to the Consideration of a Question
f. Point of Order
g. Point of Information
h. Point of Parliamentary inquiry
i. Reconsider
j. Reconsider and have it entered on the minutes
k. Raise a Question of Privilege
In other words, the foregoing enumerated motions can interrupt the speaker.

Section 5. When there is no quorum present, a motion to adjourn or to take a recess is “in order” provided, that
nobody else has the floor.

Section 6. Motions or questions which were laid on the table may be taken up through a motion to that effect
during that particular session or during the next regular session but not beyond.

Section 7. The following motions require a second, viz;

a. Adjourn
b. Adopt a report or resolution, except when proposed by the reporting committee Chairman or member.
c. Amend
d. Appeal from the decision of the Chair
e. Commit or refer to a committee
f. Expunge
g. Extend or limit the time for debate
h. Fix the time of adjournment
i. Lay on the Table
j. Postpone Definitely
k. Postpone Indefinitely
l. Call for the previous Question
m. Recess
n. Reconsider
o. Reconsider and it have entered on the minutes
p. Rescind or Repeal
q. Suspend the Rules
r. Take from the Table
s. All main motion

Section 8. A motion to amend (amendment of the 1st degree) and motion to amend an amendment (amendment
of the 2nd degree) may be withdrawn but only before a decision is made thereon.

Section 9. A motion to amend is in order only up to the second degree. Thus, a motion “to amend an amendment”
is out of order.

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Section 10. A motion can be withdrawn only when it is not yet being discussed or debated upon by the body.
Otherwise, any request to withdraw it shall require a vote by general consent and if there is an objection raised
for its withdrawal, a majority vote of the member present is required.

RULE XVI DISCIPLINARY ACTIONS

SECTION 1. GROUNDS FOR DISCPINARY ACTIONS

a. Any SK Pederasyon Officer may be disciplined, suspended, or removed from office, after due notice
and hearing, on any of the following grounds;

1. Abuse of Authority
2. Commission of any offense involving moral turpitude or an offense punishable by at least prison
mayor (6 years and 1 day to 12 years) imprisonment:
3. Failure to perform duties and functions as Pederasyon Officer;
4. Failure to attend three (3) consecutive regular sessions without valid reason shall be charged for
suspension.
5. Commission of any violations cited in the respective IRP of the concerned Pederasyon:and
6. Such other grounds as may be provided under the local Government Code of 1991, this JMC and
all other applicable general and special laws.
b. In addition to the above-mentioned grounds, the Pederasyon President in any level, may be
disciplined or suspended from the office, on any of the following grounds:

1. Failure to conduct regular Pederasyon session or meeting, as specified in the respective IRP of
the Pederasyon, without a justifiable cause;
2. Failure to hold regular meeting with the LYDC for at least once in every quarter without a justifiable
cause.
3. Removal as president of the lower Pederasyon shall automatically result to his/her removal as
officer of the higher pederasyon: and
4. Ay SK Pederasyon president, who is validly removed as such, shall likewise be removed as an
ex-officio member of the Sangguniang Panlungsod/Bayan or sanggunian Panlalawigan, as the
case may be. Conversely, removal of any SK Pederasyon President as ex-officio member in the
sanggunian in which he/she sits in such capacity shall ipso facto result in the loss of his/her
presidency in the SK Pederasyon.
c. Any member of the Pederasyon ng Sangguniang Kabataan found guilty of disorderly conduct by any
competent court, or commits act of dishonesty, negligence, corruption or violates any of the grounds
as found therein in pertinent laws, or incurs absences without justifiable cause for beyond three
consecutive regular sessions and emergency meetings may be censured, reprimanded, and
suspended for not more than sixty (60) days, or expelled upon the decision of any competent court
of law (SEC. 60 RA 7160). The procedure as stated in the said section of RA 7160 shall be observed.

SECTION 2. FORM AND FILING OF COMPLAINTS- A verified complaint against any Pederasyon Officer
shall be initiated only by any officer or member of the concerned Pederasyon and shall be filed before the
following:

a. Office of the President in the case of the Panlalawigan.Panlungsond/Bayan Pederasyon Presidents who
are ex-officio members of the Sanguninang Palalalawigan,Panlungsod (HUC,ICC or Component city);
b. Sangguniang Panlalawigan, in the case of Pambayang Pederasyon President who is an ex-officio
member of the Sangguniang Bayan (municipality), whose decision may be appealed to the office of the
President;or
c. Sanggunian concerned, in the case of other officers of the concerned Pederasyon, whose decision shall
be final and executory.

SECTION 3. NOTICE OF HEARING

a. Within seven days (7) days after the verified complaint filled, the office of the President or the
Sanggguniang concerned, as the case may be, shall require the respondent to submit his/her
verified answer within three (3) days from receipt thereof, and commence the investigation of the
case within seven (7) days after receipt of such answer of the respondent.
b. When the respondent is a Pederasyon president of a province or highly urbanized city, such
hearing and investigation shall be conducted in the place where she/he renders or holds office.

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 For all other Pederasyon officers, the venue shall be the place where the sanggunian concerned
is located.
c. No investigation shall be held within ninety (90) days immediately prior to any local election, and
no preventive suspension shall be imposed within the said period. If preventive suspension has
been imposed prior to the 90-days period immediately preceding local election, it shall be deemed
automatically lifted upon the start of the aforesaid period.
d. Non-appearance of either party may have the following effects.

1. Non-appearance of the complainant, without justifiable cause, shall result in the dismissal of
the complaint.
2. Non- appearance of the resident, without justifiable cause, shall constitute a waiver of his/her
right to present his/her side.

SECTION 4. PREVENTIVE SUSPENSION:

a. Preventive suspension may be imposed:

1. By the President, if the respondent is a Pederasyon officer of a province, a highly urbanized or

an independent component city of the Pederasyon officer;
2. By the governor, if the respondent is a pederasyon Officer of a component city of municipality:

b. Preventive suspension may be imposed any time against any SK Pederasyon Officer at all levels,
under the following conditions;

1. After issue are joined:

2. When the evidence is guilt and strong; and
3. Given the gravity of the offense, there is agreat probability that the continuance if the office of the
respondent could influence the witnesses or pose a threat to the safety and integrity of the records
and other evidence.
c. Any single preventive suspension of the Pederasyon officer shall not exceed sixty (60) days.
d. In the event the several complaints/cases are filed against the Pederasyon officer, he/she cannot be
preventively suspended for more than ninety (90) days within a single year of the same ground or
grounds existing and known at the time of the first suspension
e. Preventive suspension cannot be imposed within ninety (90) days preceding any local election. If
preventive suspension has been imposed prior to the 90-day period immediately preceding local
election, it shall be deemed automatically lifted upon the start of aforesaid period.
f. Upon expiration of the preventive suspension, the suspended Pederasyon officer shall be deemed
reinstated in his position without prejudice to the continuation of the proceedings against him.
g. Any abuse in the exercise of the power of preventive suspension shall be penalized as abuse of
authority.

SECTION 5. SUSPENSION AND REMOVAL FROM OFFICE- Any elected SK Pederasyon officer at all levels,
after due process, may be suspended for not more than sixty (60) days, or removed from the office of the
concerned Pederasyon, by a majority vote of all the members of the Sangguniang Panlungsod/Bayan or
Panlalawigan concerned, or by the higher authorities, on grounds stated in Section 1.

Section 6. Rights and respondent- The respondent shall be accorded full opportunity to appear and defend
himself in person or by counsel, to confront and cross-examine the witnesses against him, and to require the
attendance of witnesses and the production of documentary evidence in his favor.

SECTION 7 DECISION. The decision shall be rendered by the office of the President of the Pederasyon
concerned within thirty (30) days after the termination of the investigation of the case against any Pederasyon
officer. The concerned authority shall:

a. Render decision in writing stating clearly and distinctly the facts and the reasons for such decision.
b. Copies of the said decision shall immediately be furnished the respondent and all interested parties

c. The penalty suspension shall not exceed the unexpired term of respondent or a period of sixty (60)
days of every offense, nor shall said penalty be a bar to the candidacy or the respondent to any
elective SK Office.
d. The penalty removal from office as a result of said investigation shall be considered a bar to the
candidacy of the respondent to any elective SK Office.

SECTION 8. APPEAL- Decisions of the concerned Pederasyon may, within thirty (30) days from receipt of said
decision be appealed to the following:
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 a. The Sangguniang Panlalawigan, in the case of decisions of the Sangguniang Panglunsod of
component cities and sangguniang bayan; or

b. The Office of the President, in the case of decisions of the Sangguniang Panlalawigan, the
Sangguniang Panlungsod of highly urbanized cities and independent component cities. Decisions of
the Office of the President is final and executory.

SECTION 9. RESIGNATION

a. Resignation of any SK Pederasyon officer at all levels shall be deemed effective only upon
acceptance by the following authorities;

1. Presiding officers of Sangguniang Panlalawigan, in the case of Panlalawigan Pederasyon

President
2. Presiding Officer of Sangguniang Panlungsod/Bayan, in the case of Panlungsod/Pambayang
Pederasyon President and;
3. President of the Pederasyon concerned, in the case of other officers of the Pederasyon.

b. The resignation shall be deemed acceptance if not acted upon by the authority concerned within
fifteen ( 15) days from receipt thereof.
c. Irrevocable resignations by any Pederasyon Presidents or other Pederasyon officer be deemed
accepted upon presentation before an open session of the sanggunian or the concerned Pederasyon,
as the case may be, and duly entered in its record.
d. Copies of the resignation letters, together with the action taken by the aforesaid authorities, shall be
furnished the Department of the Interior and Local Government:

SECTION 10. LEAVE OF ABSENCE

a. Leave of absence of the Pederasyon President at any level, as ex-officio member of the sanggunian
panlungsod/ bayan or panlalawiga, shall be approved by the city/municipal vice mayor or by the vice
governor, as the case may be.

b. Leave of absence by other Pederasyon officer shall be approved by the concerned Pederasyon
President.

c. Whenever the application for leave of absence hereinabove specified is not acted upon within five (5)
working days after receipt thereof, the application for leave of absence shall be deemed approved.

d. Any leave of absence for a period of more than one (1) month must be properly accompanied with a
certification by the Pederasyon Secretary.

RULE XVII FILLING UP OF VACANCIES

SECTION 1. FILLING UP OF VACANCY IN THE OFFICE OF THE PEDERASYON PRESIDENT.

a. PERMANENT VACANCY. In case Pederasyon President voluntary resigns, dies is permanently

incapacitated, is removed from office, or has been absent without leave for more than three
consecutive months, the Vice-Pesident of the concerned Prederasyon shall:

1. Automatically assume the office for the unexpired portion of the term;
2. Discharge the powers and duties of the pederasyon president;
3. Enjoy the rights and privileges appurtenant to the office including representation in the local
sanggunian and the receipt of the corresponding monetary remuneration for the service
concerned: and
4. Special election shall be held to elect the Vice President of the Pederasyon from among the
other officers of the Pederasyon.

b. TEMPORARY VACANCY- In case the Pederasyon president is suspended as a result of an

administritaive case or has taken any form of authorized leave of absence either as a Pederasyon
present or an-ex-officio member of the Sangguniang Panlungsond/Bayan or Panlalawigan for more
than one month, the Vice President of the Pederasyon shall;

1. Automatically assume the office of the concerned Pederasyon President in an acting capacity
until such time that the concerned Pederasyon President resumes his/her office;
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 2. Discharge the powers and duties of the Pederasyon President;
3. Enjoy the rights and privileges appurtenant to the office including representation in the local
sanggunian;and
4. Entitled to a corresponding monetary remuneration for the services concerned

SECTION 2. FILLING UF OF PERMANENT OR TEMPORARY VACANCY IN OTHER POSITIONS/OFFICE OF

THE PEDERASYON.- Vacancies in other position shall be filled up through an appointment by the President
upon concurrence of the majority of all pederasyon officers.

RULE XVIII AMENDMENTS

Section 1. This “Rules of Procedure” shall only be amended at any regular session by at least three-fourths
(3/4) vote of all the members if this Pederasyon , provided that prior notice of such proposed amendments is
given to all the members of the Pederasyon, and provided further that no provision herein which is based on,
or prescribed by, existing laws shall be amended.

RULE XIX – SUSPENSION OF RULES

SEC.1. – Rules may be suspended, on motion of any of the officers of the Pederasyon ng Sangguniang
Kabataan, for the sole purpose of the question or matter pending at the time the motion for which said suspension
is made. Rules may also be suspended to allow any official guest or visitor to take on the floor during the point
of inquiry.

RULE XX SUPPLEMENTARY RULES

Section 1. The rules and procedure in parliamentary parlance of the Philippine Congress and the book/s dealing
on this subject written by Filipino authors, shall be used as supplementary references of this Sanggunian but
only insofar as they are not incompatible with the rules and procedures approved and adopted herein.

RULE XXI– EFFECTIVITY

Section 1. This “Internal Rules and Procedures” shall take effect on the date of its approval and adoption
and shall continue to be in full force and effect until June 30,2020, unless sooner or later amended.

DATE APPROVED & ADOPTED : JULY 21, 2018

We hereby certify to the correctness of the foregoing resolution and Internal rules of Procedures which
was duly adopted by the SK Federation during its first regular session held on July 21, 2018.

NEPOMUCENO B. BILO
Treasurer

MAYLENE B. BINOS RANDY C. BOHOLANO

Auditor P.R.O

ZALDY B. BARSAGA
Sgt. At Arms

ATTESTED BY:

JEPRIL V. BITAS
SKF Secretary

APPROVED BY:

JOCELYN B. BUENO
SKF President
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