Rehan Ullah

VENDOR MANAGEMENT SYSTEM

 A Vendor Management System is a web based
application that helps organizations to manage and
procure staffing services temporarily or permanently or
on contract basis.
 VENDOR???
 A vendor is literally a person or organization that vends
or sells contingent(group) labor.

 Specifically a vendor can be an independent consultant,

a consulting company, or staffing company.
 VENDOR MANAGEMENT SYSTEM

 A Vendor Management System automates interaction

between an organization and its vendors in the permanent,
contract and temporary staffing basis.

 Web-based VMS allows a client to immediately share

detailed resource requirement with multiple levels of
vendors, enabling vendors to respond in a timely,
standardized format.
 HOW IT WORKS?
 A client puts out a request for a project to the vendor
management office.

 The participating vendors receive the request and have a

chance to respond with their rate particulars.

 The vendor with the highest score wins the project and
provides the client his services.
 BENEFITS
 Consolidate billing.
 Review and approve time sheets online eliminating errors
and endless paper work.
 Order distribution

 Input temporary staffing orders 24/7 with immediate access

to vendors.
 Advanced reporting features

 centralization of issues involved in the staffing process.

 Invoice submission, tracking and approval.

 BENEFITS CONTINUED…
 instant and complete access to a large volume of affordable
and qualified human resources.

 readily available human resources when you want to

quickly acquire staff or manage long term growth.

 control the entire staffing procedures, management process.

 elimination of the inefficiencies and problems that can
occur in managing a workforce.
 building and maintaining a database of vendors to benefit
your company.
 TIPS FOR CHOOSING A VMS/VMO

 Look for such a company which understands technology,

business rules and vendor requirements.

 Don’t be afraid to consult resources to get the office started.

 Establish principals for identifying your top vendors.

 TIPS CONTINUED…
 Keep score cards in the system so that it is easy for the
IT managers to rate vendors.

 Give the vendor management power to the authority who

is running your vendor management office.
 LOCAL MEMBERS OF A VMO
 Contract Executive
 A member of senior management responsible for the administrative
decision of the vendor contract and ultimately responsible for the
program’s success.

 Vendor Manager
 Under the direction of the contract executive, the vendor manager
works closely with vendors and is responsible for the quality and
cost effectiveness of vendor’s services.
 LOCAL MEMBERS OF A VMO
CONTINUED…
 Financial Analyst
 Financial Analyst provides financial analysis and audit (review)
work in support of service contracts.

 Performance Analyst
 Performance Analyst analyses vendor performance in order to
assure fulfillment with service level agreements and continuous
improvement of services.

 Administrative support members

 Ensure that all changes to contracts are made in accordance with
base agreements and interests of the company.
THANKS!!!