This position is for a Department Admin for Global Banking Technology (GBT) at

Morgan Stanley Advantage Services (MSAS) at Mumbai reporting to GBT India Head.

We are looking for an energetic and motivated individual who will ensure integration
of the entire professional and support staff for the smooth day to day functioning of
GBT Team. The Department Admin is responsible for organizing and coordinating
office operations and procedures in order to ensure organizational effectiveness and
efficiency.

This is a very hands-on Office Management & Administration role. Candidates will be
required to provide shared administration support to a team of senior officers,
supervise office support staff, spearhead Office communications and coordination,
organize travel, on-boarding, off-boarding, hospitality and social activities and also
maintain office efficiency. He/she may also interact with global teams to synergize
and leverage best practices. The candidate should expect to work in a global virtual
team along with NY team members. The candidate would have multiple initiatives at
the same time.

Position The candidate must have strong Office Management skills, with good
Description understanding of organizational needs. The ideal candidate will be able
to professionally operate with senior officers and team members alike. A
self motivated team player, this person will be proactive and
committed to delivering on time and working across teams,
departments and silos.

Key Responsibilities include:

● Support GBT India Head

● Managing the daily schedule / calendar management
● Support from Team meetings (Minutes/action follow up)
● Maintain Department Org Chart
● Track / Evaluate outcomes/output from Innovation activities
● Track 14 streams of PACE (in terms of GBT contribution including 2
where GBT is in lead)
● Event and activity coordination including New Hire Orientation
Programs for GBT
 ● Track completion of "Giving Back"
● Collation of Training /Award nominations
● Taking on special projects to support department priorities as
assigned by the Head of GBT

Shared Administration Support:

● Provide shared personal administration services to all local GBT

Leads

Communications and Coordination:

● Bring to the notice of employees any important/urgent email with

a deadline’s like Mandatory trainings, time sheet and other time-
sensitive deliverables
● Co-ordinate and arrange appropriate data/decks from relevant
stakeholders prior to all meetings run by Head of GBT
● Co-ordinate on-boarding and off-boarding activities/processes for
joiners and leavers
● Co-ordinate with different office locations as needed
● Go-to person for departmental BAU queries

Travel, Hospitality and Social activities:

● Extend all necessary hospitality and looking after guests / visitors

● Maintain all travel records, assist in Business Trips, VISA and Ticket
arrangements

Skills ● Strong communication and influencing skills

Required ● Strong sense of ownership and accountability for work
● Strong understanding of Office Management and it’s nuances
● Ability to create and work with conflicting priorities
● Ability to work across teams in an egalitarian environment
● Ability to work with senior business leaders
● Experience working with & across geographically dispersed teams,
specially team(s) in New York
● Ability to maintain a high level of accuracy in preparing and
entering information
● Very effective organizational skills
● Excellent computer skills, including the Microsoft Office Suite
(Outlook, Word, PowerPoint, and Excel)
 ● Excellent interpersonal and team building skills
● Strong analytical and problem solving skills
● Attention to detail and high level of accuracy
● Excellent presentations skills: ability to communicate in a clear and
concise manner; individually or in front of a group

Years of ● At least 2+ years experience as an Executive Assistant

Experience ● Overall at least 7+ years experience as an Executive
Assistant/Personal Assistant
● The candidate must have been a part of a 200+ FTE strength