Letter

Lecturer: Zeenatullah “ Sail “

 The Job Search Steps
or Applications
 As, you learned that the job search has
the following steps or applications.
 Finding job opportunities.
 Cover Letter.
 Resume and CV.
 Interview.
 Follow up letters or e-mails.
 And we discussed the first step ( Finding
Job Opportunities ) now we are going to
discuss about the cover letter.
 Cover Letter
 Before starting cover letter first,
we should know letter and the
essential components of letter
because cover letter is also a
letter.
 If we learn about letter, so cover

letter is easy to learn.

 Letter
 What is letter ?
 Letter is one of the most vital

correspondence or sort of
technical writing which is often
exceed to one page.
 Letter is a written message from

one person to another person.

 Letter
 Letter can be formal or informal.
 But, we are discussing about

formal or technical letter.

 Formal or technical letter is

written within the formal

organizations’ employees and
employers in formal time.
 Essential components
of Letter
 Letter has the following eight essential
components.
1) Return Address
2) Date
3) Inside address
4) Salutation
5) Text
6) Complimentary close
7) Signature
8) Typed name
 Essential components
of Letter
1) What is return address?

 Return address means the

writer’s address.
 Return address has the name,

address, and contact number of

the writer.
 Essential components
of Letter
2) Date
 The writer should write the date
on which he/she sends the letter.
 Date should have ( Month-Day-

year )
 Such as: July 25, 2020
 Essential components
of Letter
3) What is inside address?
 Inside address means the

reader’s address.
 Inside address has the name,
address, and contact number and
position of the reader if the writer
know about them.
 Essential components
of Letter
4) What is salutation?
 The Salutation is also known as the
greetings.
 In salutation the writer should write one

of the politeness titles after the word dear

and before the name of reader, and as
well the salutation should be followed
with punctuation mark Colon.
 Such as: Dear Mr. Mahmood:
 Essential components
of Letter
5) What is text?
 The main message of the letter is
called text.
 Text has three basic components.

1) Introduction
2) Body
3) Conclusion
 Essential components
of Letter
1) Introduction:> Tell the reader why
you are writing, and what are writing
about.
2) Body:> Itemize what you want the
reader to do, and what you plan to do.
3) Conclusion:> Tell the reader what is
next, and when you plan a follow up
action, and why that date or time is
important.
 Essential components
of Letter
6) What is complimentary close?
 complimentary close is also called
complimentary closing, valediction
( leaving speech ) or signoff.
 Complimentary close has the words

or phrases such as: Sincerely, best

wishes, Best of luck, regards and so
on……
 Essential components
of Letter
7) Signature:
Signature means the writer’s
sign.
8) Typed name:
The writer should write his/her
name again.
Model or Sample of Letter
 Types of Letter
Letter has so many types
such as: Cover letter, Sales
letter, Inquiry letter, Complain
letter, Resign letter, and so
on, and now we are going to
discuss cover letter in job
search.
?