Welcome

Kauri All Hands meeting

October 19th, Utrecht 1
Welcome to all Kauri Project Team Members!

2
All-Hands Agenda

Topic

Introductions Welcome Martijn Kinnegim

Martijn
Overall Summary of recalibration changes
Kinnegim

Nov ’17 release Approaching Go-Live Alexander Min

Apr’18 release Status & upcoming milestones Jo van Eynde

Nov’18 release Status & upcoming milestones Jo van Eynde

Other People Survey Alexander Min

Close Closing remarks and Q&A Alexander Min

3
After the recalibration we made changes to scope and timings –
managing two releases with clear timelines

Clear timelines – Clear scope for Professional –

2 releases – April release and split between direct and indirect
November release customers

Including clear critical path on L2/L3

milestone plan to manage delivery

It’s time to go FULL STEAM AHEAD

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We also made some changes to the governance and teams….

Set up of Detailed Design team Set up of OTC – manageable teams

• Leadership by Shona, support by William,
Maarten, Tom and Katrien
• Set up of design deliverable planning and
monitoring progress
• Set up of design deliverable templates and
methodologies
• Managing and aligning on integration topics
• Robust and consistent architecture through the
Design Authority
• One OTC (Retail) team to deliver November 2017 and
April 2018 releases as well as delivering the indirect
solution for the November 2018 release
• Business Leadership will be handed over by 1st of
November from Piet to Koen, supported by Laurent
• IT leadership already handed over to Duncan Witlox
• Multiple Professional teams to deliver the November
’18 template to ensure manageable team size
• One OTC support team with shared resources

Making great progress and showing first successes in delivering design deliverables

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Finally, we also implemented a new composition of the Program
Board and Steerco
COMPOSITION GOVERNANCE
Program Sybren Martijn Robbert Brent van Rolf • Strengthen JDE ownership
SteerCo Aaij Kinnegim van Nes Rossem Ketelaar
• Strengthen Accountability

• Introduce clear decision

Business making process (within PB and
Business Integration IT Lead between PB/Steer Co) and split
Integration Lead
Lead (Nov. Release) (Overall & CSF) responsibilities for the
(Apr. Release)
Program across PB members

Program Koen Petersen Alexander Min Jo van Eynde

Board • Improve efficiency

Accenture Delivery
PMO • Reinforce Accenture
Lead
Ownership for Integral
Delivery
Anna de la Paz Veronique Roos
• Reinforce role of PMO to own
integrated plan with critical
path and key milestones and
manage inter-dependencies across
Teams Work streams, CSF, Countries work streams

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All-Hands Agenda

Topic

Introductions Welcome Martijn Kinnegim

Overall Summary of recalibration changes Martijn Kinnegim

Nov ’17
Approaching Go-Live Alexander Min
release

Apr’18 release Status & upcoming milestones Jo van Eynde

Nov’18 release Status & upcoming milestones Jo van Eynde

Other People Survey Alexander Min

Close Closing remarks and Q&A Alexander Min

7
For the November ’17 release, Go-live is quickly approaching with
PCUT activities well underway

Go-Live
Test Phase
Template Country &
Mobilization Build & Gates
Design Design Business
Cutover
Stabilisation
Phase Phase Phase Phase Phase
Gate Gate Gate Gates Gates

What have we done? What’s next?

a
COT3
BCUT
End User Training
Go-Live
Test Cycle 3
Business Stabilization
TCUT
Test Cycle 3 & TCUT successfully
completed Go-Live Nov 1st 2017

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Project team delivered great work over the weekend with
successful execution of TCUT

S1- S3- Grand

Function S2-High S4-Low
Critical Medium Total
BI&A     1   1
CDM     6 1 7
Digital          
Finance     3 1 4
HR       1 1
MTD     1 3 4
OTC     1 1 2
S&M     2 1 3
SCP     3 4 7
STP     1 5 6
W&L     2   2
Grand
    20 17 37
Total

Good preparation and teamwork resulted in no current high or critical

incidents

Great work over the last week(end) by the central Cutover team,
local teams and everyone else working on TCUT.

Now we are preparing for BCUT!

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Brazil and Norway indicated that they are ready for Go-Live with
some minor attention points

The local teams have assessed their Go-Live

readiness status against multiple criteria

Functional Processes,
Systems/ applications
Local Readiness

Organizational

Contingency

Data

Cutover

Aftercare & Bus.

stabilization

CBM Compliance

Overall in good
Overall in good shape. Additional
shape. Additional focus ongoing in
OVERALL focus ongoing in organizational
training and readiness and
workload of team technical
infrastructure

N/A Closed On track Slight delay – low / med risk Strong delay – high risk 10
BSS team set up and ready for Business Stabilization after GO LIVE

What are we doing? What’s next after Go-Live?

• Technical Cutover • All Firsts starting Nov 1st - 10 AM

All new functionality for Brazil and
Norway has been transported to the • KPI Measurement fully in place
Production environments
• Meeting Governance in place
•Support Pack Stack (SPS) Upgraded
completed • Ongoing Incident Management

• Master Data Migration

Master data objects for Customers,
Vendors and Materials succesfully
loaded

•WIP: Master Data dependent objects,

Transaction data migration & health
checks
a
We need your continuous support and focus to successfully complete Production Cutover!

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All-Hands Agenda

Topic

Introductions Welcome Martijn Kinnegim

Overall Summary of recalibration changes Martijn Kinnegim

Nov ’17 release Approaching Go-Live Alexander Min

Apr’18
Status & upcoming milestones Jo van Eynde
release

Nov’18 release Status & upcoming milestones Jo van Eynde

Other People Survey Alexander Min

Close Closing remarks and Q&A Alexander Min

12
Two major changes to Go-live plan of Thailand and ANZ and also
scope changes for ANZ after the recalibration

1. Changes to planning for ANZ & TH 2. Changes to scope - MS Dynamics as front-

end solution (ANZ)

1 Migrate to Microsoft Cloud Solution

2 Merge Australia and New Zealand Dynamics

3 Integrate from SAP to Dynamics 365

Most important changes Proposal from local supplier (Fusion5)

1. Go-Live date changed to April 2nd instead discussed and agreed in Program Board – on
of May 1st 2018 track for build completion in time for COT1

2. 2 COTs/Test Cycles instead of 3

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For the April ’18 release, we are approaching COT1 starting
November 24th followed by Test Cycle 1

Go-Live
Test Phase
Template Country &
Mobilization Build & Gates
Design Design Business
Cutover Stabilisation
Phase Phase Phase Phase Phase
Gate Gate Gate Gates Gates

What are we doing? What’s next?

Functional design Mobilization & Planning

Technical design Train the trainer

Data preparation COT1

Build Test Cycle 1

Until November 24th Test Cycle 1 until Jan 25

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Design & Build phase for April ’18 release well underway with
good progress towards COT1
Australia
Design Progress

New Zealand

Teams to finalize
Thailand design & build before
COT1, which starts on
0 10 20 30 40 50 60 70 80 90 100
November 24th
Australia
Build Progress

New Zealand

Thailand

0 10 20 30 40 50 60 70 80 90 100

ANZ Mock1.1 – underway

Data

Thailand Mock1 – well underway

Total # of FDs to be done Total # of FDs done & status 15

ANZ & Thailand are also looking forward and getting ready to
start COT1 and TC1

ANZ & Thailand teams have been mobilized ANZ & Thailand are getting ready for COT1
and prepared and TC1

Mobilization L3 Planning Data Cleansing & GF delivery

NZ
team


Thailand
team
AUS
team


! Agreements between Central and ANZ / Thailand have been made on communication slots !

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All-Hands Agenda

Topic

Introductions Welcome Martijn Kinnegim

Overall Summary of recalibration changes Martijn Kinnegim

Nov ’17 release Approaching Go-Live Alexander Min

Apr’18 release Status & upcoming milestones Jo van Eynde

Nov’18
Status & upcoming milestones Jo van Eynde
release

Other People Survey Alexander Min

Close Closing remarks and Q&A Alexander Min

17
For Nov’18 release we are in the middle of Template Design
phase - finalizing the CDDs, BRDs and other Design deliverables

Go-Live
Test Phase
Template Country &
Mobilization Build & Gates
Design Design Business
Cutover Stabilisation
Phase Phase Phase Phase Phase
Gate Gate Gate Gates Gates

What are we doing? What’s next?

Finish Business Requirements Functional design

Documentation
Technical design
Update & Sign-off country design
documents via Skype calls Build

Data model design*

Until October 24th Until April 3, 2018

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*continues after Oct 24th
All countries are aligned on new scope and plan after the
Recalibration

1 day – Sept 21
9 countries
45 participants
Successful
alignment on
updated
architecture

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The Country Design Documents are ready to be signed-off now,
however we need your help closing the remaining hotspots

Sign-off date Status We need your help closing the

remaining hotspots

October 24th 2 HS open

November 10th 0 HS open

October 19th 3 HS open

October 18th 0 HS Open

October 24th 6 HS open

October 24th 3 HS open

October 18th 2 HS open

October 18th 2 HS open

October 18th 2 HS open

N/A Closed On track Slight delay – low / med risk Strong delay – high risk 20
The design team is driving the design deliverables and finalizing
the BRDs and Arch. deliverables by end of next week Oct 27th

We installed the new design team after the recalibration lead by Shona

To drive all design deliverables (BRDs / CDDs etc.)

Purpose

To monitor and identify integration topics between streams

To ensure a robust and consistent enterprise architecture for the Kauri

landscape (incl. related JDE landscape)

To drive identification and solution alignment

Design team is on track to

reach milestone of Oct 27th !!
Delivery

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After that we can enter the functional design & build phase. FD
plan needs to be ready on October 27!

Daily reporting on FD & Build status in the DSU as of October 30 th

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All-Hands Agenda

Topic

Introductions Welcome Martijn Kinnegim

Overall Summary of recalibration changes Martijn Kinnegim

Nov ’17 release Approaching Go-Live Alexander Min

Apr’18 release Status & upcoming milestones Jo van Eynde

Nov’18 release Status & upcoming milestones Jo van Eynde

Other People Survey Alexander Min

Close Closing remarks and Q&A Alexander Min

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In the first week of November, a survey will be sent to all Kauri
members requesting input on 4 elements

01
Project motivation
Aimed to understand resource happiness
in the project including reward /
recognition, workload and motivation
02
Team motivation
Aimed to identify improvement areas in
specific teams as well as potential
learnings in other well-functioning teams

Survey to be To understand and Survey will be send to

executed every improve your all Central Kauri Project
quarter motivation for KAURI Resources + LILs

03
Confidence in delivery
04
Confidence in governance
Aimed to identify project’s resources Aimed to identify potential improvements
confidence in the Kauri delivery timelines in the project governance

Your input is much appreciated, so kind request

to spend 5 minutes of your time on this survey!

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All-Hands Agenda

Topic

Introductions Welcome Martijn Kinnegim

Overall Summary of recalibration changes Martijn Kinnegim

Nov ’17 release Approaching Go-Live Alexander Min

Apr’18 release Status & upcoming milestones Jo van Eynde

Nov’18 release Status & upcoming milestones Jo van Eynde

Other People Survey Alexander Min

Close Closing remarks and Q&A Alexander Min

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Q&A
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