RESEARCH

MANAGEMENT
GUIDELINES
 ACTIVITY OBJECTIVES

• Orient the participants on the Research

Management Guidelines;
• Update participants on the improved
grants processes of the BERF; and
• Level off mechanisms in managing
research initiatives;
 OVERVIEW

Research Management Guidelines

(RMG)
• Legal Basis and Policy Support
• Milestones in Research Management in
DepEd
• Policy Objectives
• Research Management Cycle
• Fund Sources
• Special Provisions
 LEGAL BASIS

R.A. 9155
Chapter 1, Section 5:

“[DepEd] shall have authority,

accountability and responsibility for the
following:

…5. National educational research and

studies.”
 POLICY SUPPORT

DO 13, s. 2015
Policy Development Process

systematic

participatory

evidence-based
 POLICY SUPPORT

DO 39, s. 2016
Basic Education Research Agenda

TEACHING AND LEARNING

CHILD PROTECTION
HUMAN RESOURCE
DEVELOPMENT
GOVERNANCE
 POLICY SUPPORT

DO 39, s. 2016
Basic Education Research Agenda

GENDER AND DEVELOPMENT

DISASTER RISK REDUCTION AND

MANAGEMENT

INCLUSIVE EDUCATION
 MILESTONES IN RESEARCH MANAGEMENT

2010

MARCH
2010 BERF Guidelines
issued (DO 24, s. 2010)
MILESTONES IN RESEARCH MANAGEMENT

2011-2014

JANUARY - DECEMBER
• Continuous implementation of BERF
• Total Budget: PHP 55,399,232.28
• Only 12% (PHP 6,711,159.00) was used for education
research
• Most of the funds were reallocated particularly for
trainings
 MILESTONES IN RESEARCH MANAGEMENT

2015

JANUARY SEPTEMBER NOVEMBER

Establishment of Policy 2015 Revised Regional
Research and BERF Guidelines Orientations on the
Development Division – Issued (DO 43, s. BERF and Call for
Planning Service 2015) Proposals

FEBRUARY - JUNE OCTOBER

Consultations and validation for the 2015 BERF downloaded to
draft revised guidelines for the BERF Regions (PHP 2M)
 MILESTONES IN RESEARCH MANAGEMENT

2016

JANUARY - JUNE JUNE-JULY NOVEMBER

• Call for proposals, • Research agenda • Downloaded
implementation of issued 2016 BERF to
other regions • Regional Research regions
• Issuance of Caravans • Research
Amendment to DO • Policy review of Management
43 (DO 4, s. 2016) BERF Guidelines Conference
MILESTONES IN RESEARCH MANAGEMENT

2017

JANUARY MARCH-APRIL
Downloaded • Issuance of the Research
2017 BERF to Management Guidelines (DO 16, s.
regions 2017)
• Regional RMG Orientations
• Call for Proposals
 POLICY OBJECTIVES
• To provide guidance in managing research
initiatives across governance levels;
• To improve support mechanisms for research such
as funding, partnerships, and capacity building;
and
• To reinforce the link of research to education
processes [policies/programs] through research
dissemination, utilization, and advocacy
GUIDING PRINCIPLES IN THE CONDUCT
OF RESEARCH (DO 39, s. 2016)

EXCELLENCE
• Relevant and researchable
• Appropriate research methods
• Logical, coherent, and evidence-based findings
INTEGRITY
• High ethical standards
• Honest and accurate in the collection,
analysis, and reporting of data
OPENNESS
• Collaborative research work
• Multi-disciplinary perspectives
• Truthful and timely dissemination of
research results
RESEARCH
COMMITTEES
NATIONAL

REGIONAL

DIVISION
 NATIONAL RESEARCH COMMITTEE

Undersecretary Directors of:

Field Operations Planning Service
& Planning Bureau of Education Assessment
Bureau of Human Resources and Org Dev’t
CHAIR National Educators Academy of the PH
Finance Service – Budgeting / Monitoring
(Other bureaus/services, by invitation)
Undersecretary
Curriculum &
MEMBERS
Instruction
Policy Research and Development Division
CO-CHAIR
SECRETARIAT
 FUNCTIONS OF THE NRC

• Provide guidance re: Research Agenda;

• Approve proposals covering all regions
or at least 2 regions;
• Approve research initiatives and
activities;
• Forge partnerships;
 FUNCTIONS OF THE NRC

• Resolve emerging issues;

• Recommend release of research funds;
• Keep cost estimates within rules and
regulations; and
• Provide feedback to Execom re: research
initiatives.
 FUNCTIONS OF THE NRC
SECRETARIAT

• Organize, coordinate, and document

meetings;
• Conduct initial screening of submitted
proposals;
• Aid NRC members in recommending
proposals for approval;
 FUNCTIONS OF THE NRC
SECRETARIAT

• Liaise with academic and research

institutions;
• Provide TA to researchers;
• Prepare staff work as needed.
REGIONAL RESEARCH COMMITTEE

Chiefs of:
Assistant Curriculum and Learning Mg’t Division
Regional Education Support Services Division
Director Human Resource Development Division
Quality Assurance Division
CHAIR Field Technical Assistance Division
Finance Division
Chief, Policy, (By invitation) Legal Office or focal person
Planning, & MEMBERS
Research
Division
Policy, Planning, & Research Division
CO-CHAIR
SECRETARIAT
 FUNCTIONS OF THE RRC

• Guidance re: Research Agenda;

• Approve proposals covering the region
or at least 2 divisions;
• Confirm/approve research initiatives and
activities from the RO and DOs;
• Forge partnerships;
 FUNCTIONS OF THE RRC

• Resolve emerging issues;

• Recommend research fund release;
• Keep cost estimates within regulation;
• Provide feedback to Execom re: research
• Endorse proposals to NRC.
 FUNCTIONS OF THE RRC
SECRETARIAT

• Organize, coordinate, document meetings;

• Conduct initial screening;
• Aid RRC members in recommending
proposals for approval;
• Liaise with academic and research
institutions;
 FUNCTIONS OF THE RRC
SECRETARIAT

• Conduct periodic monitoring of research;

• Provide TA to researchers;
• Prepare accomplishment report on regional
research initiatives and fund utilization;
• Prepare staff work as needed.
 SCHOOLS DIVISION RESEARCH
COMMITEE

SEPS, Planning & Research

Assistant Schools
CID representative based on req’ts for
Division
evaluation
Superintendent
Representative from Finance Unit
CHAIR (By invitation) Concerned focal person
MEMBERS

Chiefs, SGOD Schools Governance and Operations Div.

and CID SECRETARIAT
CO-CHAIRS
 FUNCTIONS OF THE SDRC

• Provide guidance re: Research Agenda;

• Approve proposals from schools and
CLCs;
• Evaluate & approve research initiatives
and activities;
• Forge partnerships;
 FUNCTIONS OF THE SDRC

• Prepare report re: research for RRC;

• Resolve emerging issues;
• Keep cost estimates within accounting
rules & regulations; &
• Endorse school-level proposals to RO.
 FUNCTIONS OF THE SDRC
SECRETARIAT

• Organize, coordinate, document meetings;

• Conduct initial screening;
• Aid SDC members in recommending
proposals for approval;
• Liaise with academic and research
institutions;
 FUNCTIONS OF THE SDRC
SECRETARIAT

• Conduct periodic monitoring of research

in schools and CLCs;
• Provide TA to researchers;
• Prepare accomplishment reports on
division research; and
• Prepare staff work as needed.
RESEARCH
MANAGEMENT
CYCLE
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
ARCHIVAL
DISSEMINATION
RESEARCH MANAGEMENT CYCLE
CALL FOR
PROPOSALS
 CALL FOR
PROPOSALS

At least once a One month to

year submit

In soft or hard Complete

copies req’ts.
 Submit:

- Application form
- Research proposal
- Anti-plagiarism and conflict of
interest declaration
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION
Secretariat: Conduct initial
screening.

Return proposals that do not

fulfill requirements.
Proposals for return:
• Lack documentary req’ts;
• With Conflict of Interest;
• Failure to conform to research
ethics;
Proposals for return (cont’d):
• Exceed maximum grant w/o cost-
sharing arrangements;
• Non-alignment with Research
Agendas;
• Cost estimates violate accounting
rules and regulations.
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

COMMITTEE
EVALUATION
Use the appropriate rubrics
for appraising research
proposals.
The passing rate for
proposals is

70%
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION
For successful proponents:
orientation
Letter in Annex 5.a

For unsuccessful proponents: TA

and encouragement to resubmit
Letter in Annex 5.b
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

IMPLEMENTATION
Monitoring research is the
responsibility of all governance
levels.
Write the relevant
Committee in case of
planned deviations

Valid reasons for extension:

- Illness
- Disasters
- Other extenuating
circumstances (per committee
decision)
EXTENSIONS

Only one may be granted…

…And only up to a year!

RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE
SUBMIT

Executive datasets

Final outputs (hard and soft

copies)
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
DISSEMINATION
The region and division may
organize:
• Research conferences
• Research forums
• Policy forums
USE EVIDENCE IN
DEVELOPING:

Policies Frameworks
Programs Plans
Projects Training
IMs
Disseminate research in schools
through:
• Learning action cells (LACs)
• In-service training
• School Governance Councils
(SGCs)
Disseminate research in schools
through:
• School Improvement Plans
• Annual Implementation Plans
• School Report Cards
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
ARCHIVAL
DISSEMINATION
 Completed research and
data sets will be archived.

Conduct M&E for the

entire cycle.
FUND
SOURCES
USE BERF FOR:

75%
25%
RESEARCH
PROPOSALS
RESEARCH
RELATED
ACTIVITIES
 BERF

75%
RESEARCH PROPOSALS
The research fund will be used for the
following:
a. Expenses related to implementation
of research proposals;
b. Expenses related to research
dissemination
ELIGIBILITY OF PROPONENTS

• regular / permanent teaching and non-teaching

personnel of DepEd
• no pending administrative case
• has not yet availed the grant for the year
• maximum of 3 team members
 Reproduction /
Supplies &
Printing /
Materials Binding

Allowable Food / other

Domestic travel
expenses research expenses
(research
implementation)

Other expenses not

Communication in non-eligible exp.
Equipment Utilities

Non-eligible
Software Items Office rental

Payment for Overseas travel /

Resource expenses not in
proposal
Persons
SCOPE AND ALLOCATION OF
PROPOSALS

NATIONAL
• Nationwide in scope or
covering at least two regions
• Not more than PhP 500k per
research
• 1 year max
REGIONAL
• Regionwide or covering at least
two divisions
• Not more than 150k
• 1 year max
DIVISION
• Division-wide,
district-wide, or
covering at least
two districts
• Not more than
150k
• 1 year max
 SCHOOL
• Research that is
classroom-based or
school/CLC-wide in
scope
• Not more than
PHP30k
• 6 months max
 USE THE

25%
RO research support funds
for capacity building and local
dissemination of research results.
Research funds may also be utilized for the
following: (1/2)
• Capacity building for evaluators and
fund managers
• Development of database system
• Representation fees for grantees at
research conferences
• Progress and results monitoring
Research funds may also be utilized for the
following:
• Development and publication of research
journals and bulletins
• Other initiatives and activities related to
research as deemed appropriate
BERF is output-
based.
 Scope Tranche Percentage Deliverables & Doc. Req’ts.
National First Tranche 40% • Inception Report
(Mobilization • Data collection instruments
Fund) • Certificate of Acceptance
(deliverables)
• Copy of MOA
Second Tranche 40% • Data collection activities
• Data analysis
• Initial findings
• Certificate of Acceptance
(deliverables)
• Copy of MOA
Last Tranche 20% • Final report
• Certificate of Acceptance from
the National Research
Committee
• Copy of MOA
Scope Tranche Percentage Deliverables & Doc. Req’ts.
Region / First Tranche 40% Inception Report / Work Plan
Division (Mobilization Data collection instruments
Fund) Certificate of Acceptance
Copy of MOA
Second 40% Data collection activities
Tranche Data analysis
Initial
Certificate of Acceptance
Copy of MOA
Last Tranche 20% Final report
Certificate of Acceptance
from the National or
Regional Research
Committees
Copy of MOA
Scope Tranche Percentage Deliverables & Doc.
Req’ts.
Schools / First Tranche 80% Work Plan
CLCs Certificate of
Acceptance
Copy of MOA
Last Tranche 20% Final report
Certificate of
Acceptance from the
National or Regional
Research Committees
Copy of MOA
Tranches only apply for proposals
costing P5,000 and above. The
approved full amount will be released
to the grantee upon submission of the
Work Plan and MOA.
Grantees shall submit their
deliverables to the secretariat as
indicated in their work plan.

The letter of acceptance shall be

issued pending committee decision
and Secretariat’s completion of CSW.
 For regions reaching

80%UTILIZATION
additional funds will be released.
Research initiatives using other fund
sources (e.g. local funds, SEF) will
follow the research management
procedures in evaluating and
approving research proposals.
SPECIAL PROVISIONS
Sign a MOA among all parties in
the research project.

Appearances may be
charged to research budget.
Sole author/s: Grantee/s

Owner for BERF-funded studies:

Authors & DepEd
Observe the highest
ethical standards.

Violators will be
blacklisted from
future grants.
A Research Ethics
Committee will be
established.
 Researchers shall refer to the:

DepEd Child Protection

Policy (DO 40, s. 2012)

National IPEd Framework (DO

62, s. 2011).
Observe:

Free, prior, and

informed consent

Intellectual and
cultural property
Works should be:

• Original

• With proper
referencing and
citation
In the event of failure to
complete & submit
deliverables, proponent shall
return the TOTAL amount of
research fund received.
RESEARCH PARTNERSHIPS
The NRC, RRC, and SDRC may partner
with the following institutions:
• SUCs & other academic
institutions
• Development partners
• NGOs and CSOs
• Other NGAs and LGUs
• Indigenous Cultural Communities
(ICCs)
Areas for partnerships:
• Capacity building
• Resource sharing
• Research grants and
funding
• Research collaboration
MONITORING AND
EVALUATION
PS-PRD will monitor research management
and research initiatives at all governance
levels.
THANK YOU!
Planning Service – Policy Research and Development Division
2/F Alonzo Building, DepEd Complex, Pasig City
ps.prd@deped.gov.ph
(02) 635-3976