STAFFING AND

SHEDULING
Leadership series :Part 2

Monday 22/06/2020
AT THE END OF THIS PRESENTATION YOU ARE EXPECTED TO…….

Develop
ability to
assess the
Develop employment
knowledge needs of the
and business as it
understanding changes
necessary to
Efficiently judge staffing
determine the needs using
specific Telford
manpower method
needs of your
department
 STAFFING
Process of assigning competent people to fulfill the roles designated for
the organizational structure through recruitment, selection, development,
induction and orientation.
Staffing Process

Preparing to Recruit
:types and number of
personnel

Attracting a Staff :
formal
advertisement

Recruiting and
Selecting a Staff
 STAFFING PATTERN

Plan that articulates how many and

what kind of staff are needed/shift or
per day in ►unit or in ►department
 DEVELOPPING A STAFFING PATTERN

Determine the
nurse-patient
ratio in providing
Generate the full
nursing care
time equivalents
of an employee
Determine the #
of nursing care
hours
needed/patient
THE PROFESSIONAL JUDGEMENT METHOD (TELFORD)

This Is simple to
technique use
simply helps
you to and is an
convert your excellent
duty starting
rotations point
into whole
time
equivalents
TELFORD METHOD : FTE FROM WORKING HOURS

7 Days per 2 shift per 24

12 hours shift
week hours

FTE=168/48= Total working

3.5 FTE to Each nurse hours
cover 1 nurse / work 48 hours /week=7*12*2
shift for 1 week = 168 hrs
FTE CALCULATION FROM WORKING SHIFTS

A seven day 3.5 WTE nurses

Each full-time
ward requires 14 provides 1 nurse
nurse works 4
shifts (7 days x 2 per shift (14/4 =
shifts.
shifts per day). 3.5).

That is, the 7

Therefore the Two nurses per
WTE nurse
need for the shift require 7
figure lacks for
relief factor WTEs, and so on.
leave.
 PURPOSE OF STAFFING

• Appropriate numbers and mix of nursing

staff.
• Delivery of effective and efficient nursing
care.
• Increase productivity.
• Avoid role confusion, communication
problems
• Maintain stability in team work
 FACTORS AFFECTING STAFFING

1. Patients Factors
• Patient type ( age , sex, diagnosis..)
• Patient turn over rate
• Length of stay
• Complexity of care
 FACTORS AFFECTING STAFFING

2.Staff factors
• Personnel policies (probationary period,
overtime, etc. ).
• Experience levels of staff.
• Job description.
• Market competition
 FACTORS AFFECTING STAFFING
3. Environmental factors
• Number of patients' beds
• Availability of supplies and equipment's.
• Organizational structure
• Supportive services
EXAMPLE
REFERENCES

• www.sagepeople.com/7-steps--developing-staffing-strategies/
• www.managementstudyguide.com/staffing-function.htm
• www.nurse.org/articles/nurse-patient-ratios-and-safe-
staffing/
• www.nursingworld.org/practice-policy/nurse-staffing/

• Mensik J. The Nurse Manager’s Guide to Innovative Staffing.

Indianapolis, IN: Sigma Theta Tau International; 2013.