EMAIL WRITING

EMAIL FORMATTING
CLASS PRESENTATION

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 I CAN…

✔ Include all elements of email.

✔ Write appropriate emails for different purposes.
✔ Follow tone of email to sound natural and
professional.

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Elements of Email

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 FORMATTING

Your email should always include these elements.

Subject Salutation

Body Closing

Signature
 FORMATTING

The subject of your email needs to be direct and

clear.
 FORMATTING

Just like you would for a formal or business

letter, all emails should begin with a salutation.
 FORMATTING

A salutation is an opening or greeting.

For example:
Dear Mrs. Smith,
 FORMATTING
The body of your email should explicitly state
the reason why you are writing.
 FORMATTING
The body of your email should explicitly state
the reason why you are writing.

I am writing this email to kindly ask for a

letter of recommendation.

Can you please look over my paper

and check it for errors?
 FORMATTING
The closing of your email should be simple and
professional.
 FORMATTING
The closing of your email should be simple and
professional.

Examples:
Sincerely,
Regards,
I look forward to your reply.
 FORMATTING
After your closing, your signature needs to
include important information.

Include:
Your full name
Your contact information
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Sample Email

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 New Message

Mrs.Smith@school.com
Subject Line
Upcoming absence

SAMPLE
EMAIL
 New Message

Mrs.Smith@school.com
Subject Line
Upcoming absence

Good afternoon, Mrs. Smith.

Salutation

SAMPLE
EMAIL
 New Message

Mrs.Smith@school.com
Subject Line
Upcoming absence

Good afternoon, Mrs. Smith.

Salutation

SAMPLE I will be away at a basketball tournament next week from

Wednesday-Friday, and I was wondering if you could please email
EMAIL me the classwork that I will miss. My email address is
student.name@school.com
Body
Also, When can I come in to make up the quiz?
 New Message

Mrs.Smith@school.com
Subject Line
Upcoming absence

Good afternoon, Mrs. Smith.

Salutation

Sample I will be away at a basketball tournament next week from

Wednesday-Friday, and I was wondering if you could please email
Email me the classwork that I will miss. My email address is
student.name@school.com
Body
Also, When can I come in to make up the quiz?
Closing
Thank you for your help.
 New Message

Mrs.Smith@school.com
Subject Line
Upcoming absence

Good afternoon, Mrs. Smith.

Salutation

SAMPLE I will be away at a basketball tournament next week from

Wednesday-Friday, and I was wondering if you could please email
EMAIL me the classwork that I will miss. My email address is
student.name@school.com
Body
Also, When can I come in to make up the quiz?
Closing
Thank you for your help.
Student_Name, 4th period English Signature
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Email Tone

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 EMAIL TONE

It is easy to convey your tone through speech,

but tone can get tricky in electronic
communication.
 EMAIL TONE

Tone, your attitude toward the subject, is

important. Electronic communication makes
tone difficult to convey and understand.
 EMAIL TONE

When emailing teachers or superiors, always

remain positive and academic.
 EMAIL TONE

You should avoid writing with sarcasm and

humor at all times because they do not belong in
an email for school or work.
 WHAT DID I LEARN TODAY?

✔ Discussed all elements of email.

✔ Learned to write appropriate emails for
different purposes.
✔ Learned to follow tone of email to sound
natural and professional.
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 THANK YOU
AND
KEEP LEARNING!

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