EMAIL WRITING

EMAIL ETIQUETTE
CLASS PRESENTATION

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 I CAN…

✔ Use emails for different purposes.

✔ Maintain proper email etiquettes to send my
message professionally.
✔ Discuss do’s and don’ts in emails.

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Why do we use emails?

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 WHY DO WE USE EMAILS?
We send emails and use electronic communication
for many things:

 Correspondence with people all over the world.

 Communicate with more than one people at a time.

 Leave messages for people regardless of the time.

 WHY DO WE USE EMAILS?
We send emails and use electronic communication
for many things:

 Document interactions (serves as a paper trail).

 Work collaboratively on a project.

 Send attachments to people.

 WHY DO WE USE EMAILS?
We send emails and use electronic communication
for many things:

 Apply for a job or internship.

 Request a letter of recommendation.

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What is Email Etiquette?

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 EMAIL ETIQUETTE

 Email and electronic communication is a part of our

personal, academic, and professional lives.

 The emails you send may say more about you than
you wish to share.
 EMAIL ETIQUETTE

• Maintaining proper email etiquette will help get

your message across effectively and
professionally.
 EMAIL ETIQUETTE

So what exactly is Email Etiquette?

 EMAIL ETIQUETTE

Email etiquette is an established set of guidelines

and expectations for how people should communicate
electronically.
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Let’s Brainstorm

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 BRAINSTORM

What are some instances when you would need to

email your teacher or superior?
DISCUSS WHAT YOU BRAINSTORMED

Talk with a partner or small group. Did any of you

brainstorm similar things?
YOU MIGHT HAVE BRAINSTORMED

To ask about an assignment.

YOU MIGHT HAVE BRAINSTORMED

To question a grade.
 YOU MIGHT HAVE BRAINSTORMED

To request further clarification about a topic covered in

class.
 YOU MIGHT HAVE BRAINSTORMED

To ask for an extension on an assignment or for a

letter of recommendation.
 BRAINSTORM

What should students do when electronically

communicating with a teacher or superior?
DISCUSS WHAT YOU BRAINSTORMED

Talk with a partner or small group. Did any of you

brainstorm similar things?
YOU MIGHT HAVE BRAINSTORMED

Include your full name.

YOU MIGHT HAVE BRAINSTORMED

Be polite and professional.

YOU MIGHT HAVE BRAINSTORMED

Give the email a subject title.

YOU MIGHT HAVE BRAINSTORMED

Use formal language.

 BRAINSTORM

What should students NOT do when electronically

communicating with a teacher or superior?
DISCUSS WHAT YOU BRAINSTORMED

Talk with a partner or small group. Did any of you

brainstorm similar things?
YOU MIGHT HAVE BRAINSTORMED

Use slang or informal language.

YOU MIGHT HAVE BRAINSTORMED

Be aggressive and defensive.

 YOU MIGHT HAVE BRAINSTORMED

Assume the teacher knows the email from you.

 YOU MIGHT HAVE BRAINSTORMED

Make any demands without offering justification.

 EMAIL ETIQUETTE

Here are some things to consider:

Formatting

Tone

Discourse
 EMAIL ETIQUETTE

Here are some things to consider:

Digital Footprint

Attachments

Examples
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Do’s and Don'ts

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 DO’S

 Use appropriate and formal language.

 Write in a professional manner that is appropriate

for a business like environment.
 DO’S

 Email teachers, bosses, prospective employers,

and esteemed members of the community with
a business like and professional email address.

 Give your email a specific subject.

 DO’S

 Begin your email with an appropriate salutation

(Hello, Hi, Dear).

 Include proper grammar, punctuation, and

writing conventions.
 DON’TS

 Use slang, profanity, or informal language.

 Use text-speak and informal discourse.

 Send a “No subject” email.

 DON’TS

 Email teachers, bosses, prospective employers,

and esteemed members of the community with an
immature, inappropriate, or offensive email
address.

 Include grammatical errors.

 Don’ts

 Address your teacher as a friend (Hey, Yo, or no

salutation at all).

 Forget to include proper punctuation.

 WHAT DID I LEARN TODAY?

✔ Learned to use emails for different purposes.

✔ Learned proper email etiquettes to send
messages professionally.
✔ Discussed do’s and don’ts in emails.

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 THANK YOU
AND
KEEP LEARNING!

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