SONA

Semester 1 2019
10
 Entities in Semester 1? Products running

25
UNTAN UNJ
UNLAM Surabaya
UPNVY UB
UMM UNDIP
UIN UNILA
Entities Bandung UNHAS
UNSRI UNAND
Trisakti IPB
PM UI
UNSOED UGM
UMN PU
UNS UNPAD
UNEJ
Entity Control Board

Yehezkiel Agung
ECB Chair 1920

Entity Control Board
CASE CONSULTATION
During this semester AIESEC
Indonesia having 5 cases. Our quality
management is improving since last
semester we had 11 cases. Topic of
Cases mostly comprises about
• Exchange Standard Violation
• Postponed Salary
• VISA Issue
• EP’s behavior problem
Recommendation
• IGV peeps please put a concern on your
INDEMNITY FORM because this is an important
contract between you and your EP.
• ICX peeps make sure you put everything on EXPA
correctly and set the right expectation with the
EP, not overpromising just precise.
• For GT/GE people to check and double check as
well as to put high concern on EP contract and
Salary
• For OGX peeps please pay attention on VISA
making process, make sure the ICX side really
fulfilling their promise in providing the VISA
needs
• Please be really selective and put concern on
receiving and sending EPs from several countries
due to their bad compliance on Standards and
their qualities of EPs
 NATIONAL QUALITY AUDIT
The criteria is based on COMPLETE which is the KPI of our exchange product.
ICX
Expectation Setting (Host)
Incoming Preparation (Host)
Development Spaces with Opportunity Provider
(Host)
VISA and Work Permit (Host)
Arrival Pickup (Host)
Departure Support (Host)
Job Description (Host)
Duration (Host)
OGX
Personal Goal Setting (Home)  
Outgoing Preparation (Home)
Debrief (Home) 
Insurance (Home) 
VISA and Work Permit (Host)
Job Description (Host)
Duration (Host)

Working Hour (Host)

Working Hour (Host)
First Day of Work (Host)
Accommodation (Host)
Basic Living Cost (Host) Accommodation (Host)
Insurance  (Home)
 Entity Score Index

OGV Quality UMN

UNDIP
33.33%
00.80%
E
E

Audit Result
UNEJ 65.08% D
UNHAS 82.22% B
UNILA 00.00% E
National Average: 36.55% UNJ 74.07% C
UNS 30.72% E
Entity Score Index

Bandung 25.92% E UNSOED 59.72% E

IPB 66.67% D UNSRI 91.36% A

PM 54.65% E UNTAN 11.11% E
PU 00.00% E UPNVY 36.67% E
Surabaya 67.62% D UMM 35.48% E
Trisakti 00.00% E UIN 55.56% E
UA 34.34% E UGM 00.00% E
UB 23.29% E UI 56.09% E
OGV Quality
Audit Result
National Average: 36.55%
 Standards Fulfilled
Goal Setting 79%
Outgoing Prep 81%
Expectation Setting 4%
Incoming Prep 4%

OGV Quality
Dev Space w OP 4%
Debrief w Home 33%
Visa Permit 63%

Audit Result Arrival Pickup

Departure Support
4%
1%
National Average: 36.55% JD 70%
Duration 73%
Working Hour 61%
First Day 1%
Insurance 68%
Accom 61%
Basic Living 4%
IGV Quality
Entity Score Index

UMM 11.54% E

Audit Result
UNDIP 65.72% D

UNEJ 48.69% E

UNHAS 00.00% E
National Average: 38.51%
UNILA 06.54% E
Entity Score Index
UNS 00.00% E
Bandung 91.31% A
UNSOED 00.00% E
IPB 09.95% E
UNSRI 84.31% B
PM 64.98% D
UNTAN 59.00% E
PU 00.00% E
UPNVY 59.29% E
Surabaya 00.00% E
UGM 67.98% D
Trisakti 43.08% E
UI 60.10% D
UA 00.00% E
UIN 89.77% B
UB 32.40% E
IGV Quality
Audit Result
National Average: 38.51%
 Standards Fulfilled
Goal Setting 42%
Outgoing Prep 10%
Expectation Setting 62%
Incoming Prep 77%

IGV Quality Dev Space w OP

Debrief w Home
57%
3%

Audit Result
Visa Permit 59%
Arrival Pickup 48%
National Average: 38.51% Departure Support 55%
JD 46%
Duration 63%
Working Hour 55%
First Day 56%
Insurance 48%
Accom 57%
Basic Living 77%
OGT Quality
Audit Result
National Average: 55.56%

Entity Score Index

PM 55.56% E

PU 55.56% E
OGT Quality
Audit Result
National Average: 55.56%
 Standards Fulfilled
Goal Setting 73%
Outgoing Prep 73%
Expectation Setting 67%
Incoming Prep 47%
Dev Space w OP
OGT Quality
53%
Debrief w Home 53%
Visa Permit 67%

Audit Result Arrival Pickup

Departure Support
47%
0%
National Average: 55.56% JD 67%
Duration 60%
Working Hour 60%
First Day 7%
Insurance 20%
Accom 7%
Basic Living 7%
OGE Quality
Audit Result
National Average: 74.07%

Entity Score Index

UGM 55.56% E

UNS 88.89% B

UA 77.78% C
OGE Quality
Audit Result
National Average: 74.07%
 Standards Fulfilled
Goal Setting 100%
Outgoing Prep 100%
Expectation Setting 25%
Incoming Prep 25%
Dev Space w OP 25%
OGE Quality Debrief w Home
Visa Permit
50%
75%

Audit Result Arrival Pickup

Departure Support
25%
25%
National Average: 74.07% JD 75%
Duration 75%
Working Hour 75%
First Day 25%
Insurance 50%
Accom 75%
Basic Living 25%
IGE Quality Audit
Result
National Average: 71.43%
Entity Score Index

Bandung 48.72% E

PM 100% A

UB 00.00% E

UI 76.92% C

UNDIP 84.62% B

UNSRI 89.74% B

UPNVY 100% A
IGE Quality Audit
Result
National Average: 71.43%
 Standards Fulfilled
Goal Setting 77%
Outgoing Prep 68%
Expectation Setting 82%
Incoming Prep 80%

IGE Quality Audit Dev Space w OP

Debrief w Home
70%
16%

Result
Visa Permit 61%
Arrival Pickup 77%
National Average: 71.43% Departure Support 59%
JD 77%
Duration 77%
Working Hour 70%
First Day 77%
Insurance 61%
Accomodation 75%
Basic Living 68%
INCOMING EXCHANGE
G JD Working Arrival Visa
V Hours Pickup Permit
G Working Visa Permit Departur Dev.
E Hours Support Space with
OP MAIN AREA OF
IMPROVEMENT
OUTGOING EXCHANGE
GV Debrief Insurance JD Working
Hours
GT/ Working Visa Permit JD Working
GE Hours Hours
After cross-checking with Internal Audit Team and based on general
finding, most LCs does not fill the tracker due to unavailability of
documents or too much number of document so they are demotivated to
fill them.
MAIN AREA OF
WE CAN MAKE IT BETTER IMPROVEMENT
1. Awareness towards quality audit
2. Documentations of LC. Realization Data is important!
3. LC Transition (especially on documents)
4. Start gathering and submitting proofs from now on
Talent Management

Arifaldi Afrizal
MCVP TM 1819 &1920
 Talent Review
April June

% of members achieving their goals % of members achieving their goals

40.22% 45.24%

May
● % of members achieving their goals are
decreasing from May to June
% of members achieving their goals ● Visualize lower productivity from May to June
● Affected by exam and holiday timeline
46.35%
 ● DEVELOP has the lowest implementation rate
% of TM Process Execution among any other process
● Calibration meeting with TL, participation in
79.02% Palapa Master Class, TL competence assessment
the most concerning

● Leadership during team building and results

% of Team Standard implementation
49.90%
elevation for new recruits have the lowest index,
affect their believe toward AIESEC, respect and
confidence toward their direct TL
● Members agility in solving problems and flexibility
to improve when needed scored the lowest among
all core competencies
● Members understanding toward their current
achievement, gaps and way forward score the
lowest for performing stage, followed by
facilitation by TL to review how they are doing
both personally and in AIESEC and help them find
scope for improvement
 April May

9BOX (Leadership Pipeline) 9BOX (Leadership Pipeline)

Fish Out of Hyper - Fish Out of Hyper -
Rockets Rockets
The Water Performers The Water Performers
16.85% 9.44% 6.59% 16.37% 8.77% 15.79%

Puzzles Solid Talent Stars Puzzles Solid Talent Stars

7.49% 6.22% 1.80% 7.82% 7.16% 3.65%

Red Flags Professionals Master/Mentors Red Flags Professionals Master/Mentors

38.13% 9.59% 6.59% 27.70% 5.19% 5.70%
 June Overall

9BOX (Leadership Pipeline) 9BOX (Engagement)

Fish Out of Hyper - Honeymooners Almost
Rockets The Engaged
The Water Performers & Hamsters Engaged
13.02% 8.18% 18.90% 52.21% 24.04% 11.09%

The
Puzzles Solid Talent Stars Disengaged Crash & Burners
6.77% 4.91% 3.87%
3.75% 2.25%

Red Flags Professionals Master/Mentors

33.26% 3.72% 5.65%
Turnover Rate Retention Rate

5.91% 94.00%

● % of Talent Pool in “Hyper - Performers”, “Stars” and “Rockets” are

increasing except for “Rockets”
● Fluctuation in unproductive and less competent in the past 4 months
still considered high compare to overall membership
● More than 50% of our membership are Honeymooners & Hamsters
● It is best not to continue to have the same turnover and retention
rate pattern in the next semester
 Finance

Owren Kwan Cindy Fatika Sari

MCVP Finance 1819 MCVP Finance 1920
 General Condition

MC Rs 879.368.089
LC Rs 2.109.760.546
MC Costs 911.126.289 Top Rs
Contributor
LC Costs 794.528.967 UPNVY
UI
Bandung
 Global Finance Board Standards

Legality 88,46% Risk Management 100%

Accounting 95% Human Resources 100%

Reporting 100% Entity Sustainability 100%

Budgeting 100% Product Sustainability 89%

Other 86%
Auditing 100% factors/indicators
% Process 93,73% % Sustainability 93,34%
 Entity Sustainability Products Sustainability

OGX ICX

19
Bandung UNILA
IPB UNPAD
PU UNS 19/23 2/23
Surabaya UNSOED Entities Entities
UNIBRAW UNSRI
Entities UGM UNTAN
UI UPNVY 4/5 8/9
UIN Entities Entities
UMM
UNDIP
UNEJ 10/10
UNHAS Entities
 10,8
Months
in average

18 7 1,61
Entities Entities Smallest

Core Performance MoFR between

>70% 3 - 6 months 44
Largest
Majority are above 6
months
It could take two months to
generate ICX revenue (from
Sales Meeting to Deal) and
two weeks to generate OGX
revenue (from Open to APD).
“Parents permission, finance
department process time to
create invoice, partner
responses, …”
80% of LC are registered under
their universities. 8/20 claim
to have easy communications
with university, and 5/20 have
been able to receive funds.
What happens to the rest
university who are registered?
Can we work on it so it can be
an option to not only reduce
cost but also establish better
relations?
Conference expense subsidy
is the most common
investment. More than half of
the LCs have allocated their
resources for particular
members.
How does it contribute to
engagement, performance, and
retention rate?
How can we make the subsidy
work for LC, MC, and members
receiving it?
88% risks are 84% risks are
related with related with
maintaining legal product
and membership performance,
status, capacity to cover
partnership and expenses, and
agreement uncollectible
management. receivables
 External Relations

Kevin Sinaga Muhammad Rizqullah

MCVP ER 1819 MCVP ER 1920
Partnership Performance
National Local

Total Up To Total Up To
Rp443,425,000 Date Revenue Rp153,515,000 Date Revenue

Break Down Break Down

Rp168,000,000 Danone
90% In - Kind
Rp215,000,000 SOMPO
10% Fresh Cash
Rp15,000,000 Bli-Bli

Rp7,000,000 Qontak.id

Rp925,000 Shopee

Rp37,500,000 Kitong Bisa

Partnership Performance
Partners Local

5 418

30% ER
Danone SOMPO
10% PR
Bli-Bli Qontak.id
60% PD
Shopee
Project Collaboration

UN Bodies Collaboration

Youth Entrepreneurship and Innovation Good Health and Well Being

National Dialogue Campaign Collaboration
National Project

Virtual Mile Virtual Mile

442 Followers 478 Followers

16.475 Reach 33.407 Reach

33.877 Impressions 105.294 Impressions

Physical Mile Physical Mile

793 Delegates

700 Delegates
79 EwA Accomplished ( 1 )
National Project
Physical Mile

2 LC Implemented
Prospective Venues for IGV ( Rusunawa Pulo Gebang and Cagar Buah
2 Condet )

Rp7,200,000 Expenses from Rp16,000,000 budgets

1 Ministry Partnership Raised ( Environment and Forestry )

1 National Implementing Partner Gained ( Greenhouse.Co )

Price to 3 Freshman Students ( UI, Unpad, and Undip ), with binding MoU to
Rp3,000,000 continue the project implementation!

Virtual Mile

5,338 Followers

45,592 Reach

78,118 Impressions
National Project

Dinner with BoA of AIESEC in Indonesia, Mr. Matthew Sinder

National Project

Virtual Mile Physical Mile

Commissions given to All

Rp80.000.000+ LC’s
22.500+ Followers
Invested on 6 LC Global
Rp6.075.000
98.181 Reach Village ( 1 )

150.052 Impressions MAKAN MAHAL GRATIS BANDUNG AND UNPAD

National Project

KKN International

UIN JAKARTA

3 Years MoU
National Project

KKN International

IPB

Principal
KKN 2020
Agreement