ENGINEERING PROJECT

MANAGEMENT

Overview and Concepts

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 Organizational Influences

 Conduct of Projects is influenced by:

• Organizational Structure
• range from fully functional to totally project oriented
• Organizational Culture
• Conservative or Aggressive
• Participative or Authoritarian
• Organizational Systems
• Suitability of support functions such as finance, human resource
management or strategic planning for project work

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Influence of Organizational Structure on Projects

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 Key General Management Skills

 General management encompasses planning, organizing, staffing,

executing, and controlling the operations of an ongoing enterprise.

 General management also includes supporting disciplines such as

computer programming, law, statistics and probability theory, logistics,
and personnel.

 Some general management skills are critical for successful project

management:

 • Leading
 • Communicating
 • Negotiating
 • Problem Solving
 • Influencing the Organization

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LEADERSHIP

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 Leadership is about integrity
 Transformation leaders interact with team members in a
positive and inspiring manner.
 A leader has a vision that is fueled by an overall
confidence and willingness to take risks.
 Sharpens and utilizes people’s skills, intelligence, and
talents to attain a goal, create an excellent product,
accomplish a task or mission, or reach goals and
objectives

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PICTURE YOURSELF HERE

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Communicating

 Exchange of information
 Internal & external
 Formal & informal
 Vertical and horizontal

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Negotiating

 Negotiating involves conferring with others

to come to terms with them to reach an
agreement. Negotiations can be on the
following:
 Scope, cost and schedule
 Changes to scope ,cost and schedule
 Contract terms and conditions
 Assignments and resources

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Problem solving

 A combination of problem definition and

decision making
 Problem definition requires distinguishing
between causes and symptoms
 Decision making includes analyzing the
problem to identify viable solution

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Influencing the organization

 Ability to get things done

 Requires an understanding of both the formal
and informal structures of all the stakeholders
 An understanding of the mechanics of power
and politics

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Three Stages of a Project

Establish Execute Complete

 Define project  Execute the work  Wrap up and transition

objectives, scope plan to achieve
and approach, desired outcome
mobilise project
team

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 Project Stages & Project Management Model

Establish Execute Complete

 Define project objectives,  Execute the work  Wrap up and transition

scope & approach, plan to achieve
mobilise project team desired outcome

Project Confirm Plan the Report Complete

Selection Definition Execution Status Project

Organise Control
Resources the Work

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 Project Stages & Project Management Model

Establish
Project Selection

Define Project Scope

Define Project Objectives
Project Confirm Define Approach
Selection Definition Define Business Case
Select Best Projects

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Project Stages & Project Management Model

Establish
Confirm Definition

Understand Project Sponsor expectations

Understand Project Scope
Project Confirm Understand Project Objectives
Selection Definition
Confirm any assumptions
Identify Project Risks

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Project Stages & Project Management Model

Execute
Plan the Execution

Define Project Deliverables

Develop Work Plans Plan the Report
Develop Scope, Change Execution Status
Control, Issue Management
and Sign-off Processes
Develop Risk Mitigation Plan
Organise Control
Develop Quality Plan Resources the Work

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Project Stages & Project Management Model

Execute
Organise Resources
Identify Project Team Roles /
Responsibilities
Plan the Report
Assign Team Members to Execution Status
Work Plan tasks
Communicate responsibilities,
target dates, deliverables
Train Team Members Organise Control
Resources the Work
Organise physical resources

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Project Stages & Project Management Model

Execute
Control the Work

Monitor work progress

Resolve issues Plan the Report
Measure performance Execution Status

Organise Control
Resources the Work

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Project Stages & Project Management Model

Execute
Report Status

Assess project progress

Prepare status reports Plan the Report
Communicate progress to Execution Status
relevant audience group
Follow up any issues resulting
from status meeting Organise Control
Resources the Work

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Project Stages & Project Management Model

Complete Project Complete

Complete any development / administrative

activities
Obtain sign-off of final project deliverables
Complete
Transition to maintenance team where Project
appropriate

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Project Management Process

 The purpose of the Project Management

process is to identify, establish, coordinate
and monitor activities, tasks and resources
necessary for a project to produce a product
and/or service meeting the agreed
requirements.

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 Outcomes of Project Management

 As a result of successful implementation of the process:

 the scope of the work for the project will be defined;
 the feasibility of achieving the goals of the project with available
resources and constraints will be evaluated;
 the tasks and resources necessary to complete the work will be
sized and estimated;
 interfaces between elements in the project, and with other
projects and organizational units, will be identified and monitored;
 plans for execution of the project will be developed and
implemented;
 progress of the project will be monitored and reported;
 actions to correct deviations from the plan and to prevent
recurrence of problems identified in the project, will be taken
when project targets are not achieved.

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