Induction Module

WINDLAS HEALTHCARE (P) LTD.
TRAINING MODULE FOR : INDUCTION MODULE

TRAINING MODULE NO. : TRG/MOD/014-01
EFFECTIVE DATE :
Prepared By (Sign/Date) Reviewed By (Sign/Date) Approved By (Sign/Date)
Format No.: QA/078/F/01-00

Training Module No. : TRG/MOD/014-00 Slide No. 2
Contents
• Introduction of Organization
• Quality Management System, Quality policy
• Plant Description (Capacity of the plant. Etc)
• Major Clients
• Code of Conduct
* Scope of Service
* Liability to abide the rules and orders
* Security and Confidential Information
* Personal Favor
* Private trade of employment
* Responsibility to take proper care of machines & Equipment's
* Inspection and searches
* Maintaining Alcohol/Drug free Environment
* Insubordination
* Use of Music at work place
Contents
* Safety , Health and Environment Policy
* Email, Internet, Telephone and computer use guidelines
* Use of mobile phone in manufacturing plant
* Meeting with outsiders (Visitors)
* Harassment/Victimization Policy
* Management Staff to promote Company’s Interest
* Other Misconducts
• Service Rules
* Late Attendance
* Gate Pass
* Attendance
* Absence from duty
 Training and Development

Contents
• Employee benefits and Welfare Policies
* Leave Policy (National & Festival Holiday/CL/SL/EL Leaves)
* Leave Without Pay
* Procedure of taking Leave
* Employee Provident Fund Benefit
* ESIC Benefit
* Gratuity Benefit
* Accident & Health Insurance Policy for employees



Introduction of Organization
Windlas group has two manufacturing facilities in Dehradun. First manufacturing facility is named “Windlas Biotech Limited” was started

in year 2001 to cater the domestic market. After establishing the first facility management of Windlas group has decided to start next
facility named “Windlas Healthcare (P) Ltd.” to cater regulatory market in year 2008 . Windlas Healthcare is a closely held,
professionally managed, Pharmaceutical Company, established in year 2009 for manufacturing of drug products. This manufacturing facility
is built as per cGMP norms of USFDA, MHRA, EMEA and MCC regulations. It is a flagship company of Windlass group built to cater
customers of domestic and regulated market.
• Plant commissioned and license to manufacture Tablets, Capsules and Dry powder sachets of general category — March 2010
• Inspected and approved by health regulatory authorities -
• USFDA: 2014 &2016 (DUNS # 862102160 ; FEI # 3005339091)
• Ivory Coast: 2012
• Ukraine : 2012, 2014
• Kenya: 2013
• Uganda – 2014
• Malawi - 2014
• Currently shipping products to India, Myanmar, Ukraine, Vietnam


 Plant is situated in Dehradun, capital of the Uttarakhand state of India.

 Dehradun is Lush green Valley located in foot hills of Himalayas.

 Min. temp. during winter ~ 5⁰C

 Max. temp. during summer ~ 37⁰C

 Easy to approach and well connected by all modes of transport.

 By Road 236 Km from New Delhi
Near By Available Transport and Emergency services:
Airport (Domestic) : 40 Km
Railway Station : 6 Km
Bus stand : 3 Km
Hospital : 2 Km
Fire Station : 5 Km


Leadership
Chairman
Mr. Ashok K. Windlass

 B.E - Civil Engineering

 41 Years of entrepreneurial experience
Managing Director
Mr. Hitesh Windlass

 MBA in Finance and Entrepreneurship, University of Chicago, Chicago, USA;

 MS in Materials Science and Engg, Georgia Tech, USA;

 B.Tech, Institute of Tech – B.H.U. Varanasi

 16 Years of experience in technology development, marketing and finance

 Owner of 14 inventions and 8 US patents

TRAINING
Quality Head
MODULE FOR : INDUCTIO MODULE
Mr.Jaswant Singh
TRAINING MODULE NO.
M.Sc. Organic Chemistry : TRG/MOD/014-00
14 Years Experience
EFFECTIVE DATE :
Vice President (Operations)

Mr. Anil Mummigatti
M.Pharm, Karnatak University
20 Years Experience
Vice President (R & D)

Mr. Madhusudan Dutta
M.Pharm, Jadavpur University, Kolkata
21 Years Experience

Quality Head
Mr. Kailash Badoni
MBA in Finance –NIM Mumbai
18 Years Experience
Vice President (Business Development

& Commercial)
Mr. Ashok Saroha
M.B.A Marketing
19.3 Years Experience

TRAINING MODULE FOR : INDUCTIO MODULE

TRAINING MODULE NO. : TRG/MOD/014-00
EFFECTIVE DATE :

“Quality Policy”
TRAINING MODULE
“To Become a Quality Product Leader in National FOR : Pharmaceutical
and International INDUCTION Industries MODULE
TRAINING
By Continual ImprovementMODULE
of Quality ManagementNO. : TRG/MOD/014-00
System, and Consistently Meeting the
EFFECTIVE DATE
Regulatory Requirement and Customers Satisfaction”
:
“Quality Objectives”
At Windlas Healthcare Quality objective is defined as all pharmaceutical product must be manufactured with assurance that they are fir for
their intended use, comply with the requirement of the regulatory agencies, customers & patients comfort with adequate safety, quality and
efficacy. The attainment of this quality objective is the responsibility of Windlas technical staff and management and requires the
participation and commitment by staff in many different department and at all levels within the company and by the company’s suppliers
To achieve the quality objective reliably there is a comprehensively designed and correctly implemented system of Quality Assurance
Incorporating Good Manufacturing Practice and thus Quality Control. It is fully documented and its effectiveness monitored. All parts of the
Quality Assurance systems are adequately resourced with competent personnel, and suitable and sufficient premises, equipment and
facilities .Quality is built by design and development into the product and QMS is continuously evaluated to achieve the quality, safety and
efficacy of the products.

“Quality Management System”

Quality Division of Windlas Healthcare is a distinct organizations body that functions and report to Managing Director and is
independent to all other plant functions. Quality Assurance covers all matters which individually or collectively influence the
quality of the Drug Product. It is the sum total of the organized arrangements made with the object of ensuring that medicinal
products are of the required quality for their intended use. The Quality Management System at Windlas Healthcare comprises.

Following elements:
Quality Assurance
Quality Control, Microbiology Laboratory and Stability Section
Manufacturing, Packaging
Warehouse
Engineering
Purchase
Human Resources (Administration)
Research & Development and Analytical Development Laboratory
Information Technology
Regulatory Affairs

Plant Description
Total Area of Site 5872 m2
Total Covered Area 3350 m2
Total Built Up Area 8889.6 m2
Type of Building All constructed with Reinforced Cement Concrete Slabs
Age of Building Commissioned in June, 2009
Ground Floor Built Up Area
Warehouse 1982.1 m2
Utility Area 343 m2
Water Pre-Treatment 32.1 m2
HR & Security Block 36.26 m2
Reception, Doc. Cell, Primary Change rooms and Corridor 1199.9 m2
Total Area 3593.3 m2

First Floor Built Up Area
Stability Inst. Lab, Instrument Lab 5 & PM QC Lab 63.9 m2
R&D Area 197.4 m2
Microbiology Lab. 146.5 m2
Stability Section 47.9 m2
Quality Assurance 68.38 m2
Manufacturing 1875.9 m2 (Manufacturing and Packing)
Total Area 2399.9 m2
Second Floor Built Up Area
Quality Control 459.7 m2
Service Floor 2213.3 m2
Total Area 2673 m2
Third Floor Built Up Area
Administration 223.4 m2

Designed as per international cGMP norms for manufacturing of general categories pharmaceutical products.
Design and Construction


 Plot area 5872 m2.

 Unidirectional flow man and material movement

 Clean Rooms - Class 100,000 (ISO Class 8) (Core areas) with HEPA filters

 Dedicated AHU’s (39 Nos. - Total plant)

 Separate Tertiary change rooms for core areas

 Epoxy flooring – Sampling , Dispensing and Manufacturing area

 PU painted walls and covings

 Powder coated door panels

 Access control system and Colour coded gowns

 Separate storage areas for RM, PM and FP

 Separate areas for Sampling & Dispensing

 Separate areas for equipment cleaning and storage

 Major Utilities: - Purified Water System, HVAC, Compressed air, ETP, Boiler, Chiller, DG set
 All critical utilities are qualified as per cGEP and pharmaceutical requirements.
 All equipments and critical instruments and gauges calibrated periodically as per defined frequency and preventive maintenance is
performed as per schedule.
 All maintenance, calibration, usage and cleaning activities are recorded & verified.
 All core manufacturing areas are having dedicated HVAC systems & classified as Class 100,000 (ISO 8) & are provided with HVAC
systems having terminal HEPA filters - EU13 (0.3µ, efficiency 99.97%) for the environmental control. (Filtration Level is EU-04, EU-
06, EU-09 and EU-13 filters (HEPA) corresponding to 10, 5, 1 & 0.3µ respectively.

All HVAC’s are qualified as per ISO 14644-1 guideline and records are maintained thereof .

 Purified water pipelines and vessels are made-up of SS316 with Electro polished. All
joints are connected with orbital welding.
 Micron filters are installed of 10µ and 5µ made up of PTFE (Poly Tetra Fluoro
Ethylene) and hydrophobic in nature.
 Vent filters (0.22 µ) are installed on water storage vessels made up of PTFE
hydrophobic in nature.
 Purified water is stored in 3000 Liter storage vessel made up of SS316 which always
remains in continuous recirculation.
 Sanitization of purified water storage tank & piping is done fortnightly with Hot
water of 85 °C.

Description Capacity Nos.
Purified Water 1250 Ltr/hr 01
HVAC
0.3 µ (99.97% efficiency) 37
(EU-04- 10µ, EU-06 -5µ, EU-09 - 1µ & EU-13 - 0.3µ)
Air Compressor 283 cfm 02
Boiler 850 kg/hr, (1.5 Ton/hr) 02
Chiller 283 TR 02
DG Set 725 KVA 01
UPS 42 AH 03
Effluent Treatment Plant (modular type skid based) 20 KL/day 01

 Warehouse is divided in different sections namely:

 Raw Materials
 Packaging Materials
 Finished Goods

 Entire warehouse is provided with Kota stone flooring with covings at corners. Core area of raw
material sampling and dispensing is provided epoxy flooring.
 Sampling and dispensing of raw and primary packaging materials are provided with RLAF and
complete over gowning
 Separate entry and exit for men & material with uniflow movement.
 All raw & packaging materials are received, verified, dedusted, weighed & labeled before sampling
and storage.
 Temperature control in raw materials, primary packaging material and finished goods storage area.
 Provision of separate storage for storage of materials require temperature between 2- 8 deg C
 Fire-proof solvent storage and dispensing area

 Storage areas are provided for under test, approved, rejected, Returned goods etc

 Separate area for washing and storage of sampling and dispensing tools.
 Heat mapping is performed in all storage areas to monitor seasonal variation.

 Separate secondary change rooms for core manufacturing area & packaging.
 Epoxy flooring – Core manufacturing & primary packaging area.
 PU painted walls and covings.
 Powder coated door panels.
 Access control system and color coded gowns.
 Separate day stores based on processing status including RM Day store, Primary PM Day store, In-process quarantine (Blend,
filled EHG capsule, compressed tablets, coated tablets and ready to pack filled EHG capsules and coated and compressed tablets).
 All equipment of GMP model with SS316L (contact parts).
 Separate areas for equipment cleaning and storage.
 Temperature and RH controlled between NMT 25 deg C & NMT 60% respectively with dedicated AHU’s in individual cubicles.

Section Installed Capacity (all per shift)

Granulation (4 areas) – (Equipped with Steam Jacketed Paste Kettle, Sifter, Multi-mill, Gran-1: 18.0 to 60.0 kg
Rapid Mixer Granulator, Fluid Bed processor,Wurster coater combo,Quadro co-mill, Gran-2: 60.0 kgs to 160kgs
Octagonal Blender) Gran-3: 180 kgs to 400.0kgs
Gran-4: NA
Note :-Also depend on bulk density of raw material
Blend-1: 55.0 to 300.0 kgs
Blending (3 area) – Equipped with Octagonal blender,Roll Compactor and Square cone Blend-2: 450.0 to 1200.0 kgs
blender Blend-3: Up to 40.0 kgs
Compresion (4 areas) – equipped with B/D tooling (single/bilayer), metal detector, de-duster 1.84 million tablets (B Tooling)
& dust extraction system 1.80 million tablets (D Tooling)
Compression -1 Area Legacy 6100,(B-Tooling)270000 tab/hrs.
Compression - 2 Area Fluid Pack (D-Tooling )1,98000 tab/hrs
Compression - 3 Area Cadmach (B-Tooling ) 270000 tab/hrs
Compression - 4 Area Legacy 6100,(D-Tooling )220000 tab/hrs
Coating (2 areas) – Equipped with Auto coater with solution preparation tank & Coating Area 1:10.0 to 100 kgs
solution preparation tank Area 2:200.0 to 350.0 kgs
Capsules (1 area) Semi-automatic filling machine :20000 Capsule /hrs
Equipped with Automatic capsule filling machine with online polishing, sorting & Automatic capsule filling machine :40000 Capsule /hrs
weighing. Facility for pellet and tablet filling & Semi –automatic capsule filling machine
Packaging (6 lines) Alu-PVC Blister: 0.66 million tablets
1 Alu-Alu Blister: 1 million tablets
Sachet Filling & Sealing: 0.06 million
1.Bottle Filling: 60 BPM
2.Bottel filling ;up to 120 BPM

 Quality Control has three Labs:

 Chemical
 Instrumentation

 Microbiology

 Based on function different sections are as follows:
 Raw Materials
 Packaging Materials
 In-Process & Finished Product
 Stability
 Microbiology
 Quality control lab is provided with modern sophisticated, analytical instruments like HPLC, GC, IR, UV, AAS, Dissolutions
Apparatus etc. required for analysis of raw, packaging & finished products which are maintained as per cGLP and Pharmacopoeial
requirements.
 In-House calibration of all instruments.

 Availability of reference standards, qualified working standards, media and certified microbial cultures for analysis.

 Separate area for handling of hazardous chemicals with fume Hood.
 Separate area for storage of chemicals & reagents.

 Separate chemical analysis and hot zone.
 Personnel entering in Quality Control lab shall wear personnel protective clothing and PPE
Microbiology Lab
 Sections: Media preparation, media disposal, incubation and MLT testing.
 Equipped with Autoclave, Incubators, Laminar Air Flow, Air Sampler, pH meter, Analytical balance, Sterile Dress Cabinet and Fogger
 Laboratory with all necessary cross contamination controls.
 Barrier/ contaminants facilities for MLT and culture handling.
 Separate change room for entering routine microbiology aseptic area.

 Stability studies are performed as per ICH guidelines.

 Walk-in chambers & cabinets are available for different storage conditions.
 Records of temperature and humidity, sample keeping, withdrawal, analysis and
summary are maintained.
 In-house stability studies are performed at different storage conditions:
 Modular type skid based ETP system
 TSS < 100 ppm ;

 BOD < 30 ppm;
 COD < 250 ppm;
 Oil and grease < 10 ppm
 Zero discharge facility with all statutory clearances from various Environmental and
Pollution control authorities.
 Treated water is used for the service road cleaning & gardening purpose.

International Business
 In the international markets, we operate through two models –
1. Our Own Brands
2. Products & CMO work
 Below is a snapshot of our product and service offerings across different parts of the world.
 USA

 Windlas Healthcare is focused primarily on developed markets, and USA is the highest priority market. We have already secured US
FDA approval in 2014 we were audited again in 2016. We have already filed 4 ANDAs in USA in 2014 and aim to file 5-7 ANDAs
each year.
 Our focus for US is defined by working on highly differentiated, difficult to manufacture niche products.
 Besides that, we also seek CMO projects for US and other regulated markets.

 Licensed by State FDA, for manufacturing of for general category of Tablets, Hard Gelatin Capsules & Dry Powder
(Sachets).
 The Manufacturing License Numbers: 47/UA/2009 & 60/UA/SC/P-2009 is valid till 11/03/2020.
 WHO-GMP is valid till 23/01/2019.

Sr. No. Regulatory Agency Date Status
1 MOH, Ukraine 24th -25th April,2014 Approved
2 USFDA 9th -13th June, 2014 Approved
3 Pharmacy, Medicine 17th Jul, 2014 Approved

& Poisons Board of
Malawi
4 WHO-GMP Audit 19th Nov, 2014 Approved
5 Manufacturing 10th Mar,2015 Approved

Licence (Form-26)
6 USFDA 15th -17th Feb, 2016 Approved

Sr. No. Regulatory Agency Date Status
7 WHO-GMP Audit 18th Jan, 2017 Approved
8 USFDA 17th -21th Jul, 2017 Approved
9 USFDA 28th May- 1st June, Approved

2018
Automation driven Compliance and Assurance on Data Integrity:

 1.Paper free QC Lab, LIMS implemented across laboratories for complete data capture.
 2.100% data Capture and audit trails through implementation of Lab solutions Scientific Data management System for all critical
instruments including balances.
 3.ERP implementation with Warehouse, Production, all equipment logs and all material reconciliation in electronic systems.
 4.Building Management System for automatic monitoring and control of temperature, humidity and delta P
 across the facility.
 5.Document Management System for control of all QA and other documents/formats/SOPs.

To become a quality product leader in national and international pharmaceutical industry by continual improvement of quality
management system and consistently meeting the regulatory requirements and customer satisfaction.
Windlas Healthcare Private Limited is committed to continuous review and evaluation of its quality Management system to ensure
Product Quality by Design and Development as per current regulatory requirements and cGMP standards.
At Windlass, quality is a part of our DNA, and therefore, this mindset is visible in each of our thoughts and actions. This attribute has
enabled us to secure a place for ourselves in the global market today. A drug or formulation must adhere to numerous parameters to be
able clear the stipulated quality standards necessary for export and marketing. A number of stringent analysis and tests that are
conducted at our organization determine these.

Major Clients
• First Time US Generics - USA

• Wockhardt - USA
• Mega Lifesciences - Vietnam, Myanmar - India
• Pfizer - India
• Enaltech Lab - USA
• Zydus Cadila - USA
• Felix Generics Ltd. -USA
• DRL - India
• GYMA Laboratories -USA
• Generic Partners -USA


Code of Conduct
Objective:
The company expects that all employees conduct them in a manner which promotes efficient and smooth running of the organization.
The following represents the code of conduct.
Scope of Service:
Unless otherwise distinctly provided, the whole time of an employee shall be at the disposal of the company and he/she shall serve the
company in its business in such capacity and such place as he/she may, from time to time be directed.
Liability to abide the rules and orders:

Every employee shall confirm to and abide by the rules incorporated herein and shall comply with and obey all orders and directions
which may from time to time be given to him/her in the course of his/her official duties by any person or persons under whose
supervision /jurisdiction he/she may for the time being working.
Security and confidential information:

The security of the employees, employees property and Windlas property is of vital importance to Windlas Healthcare. All employee
share responsibility to ensure that proper security is maintained, any breach of security should be reported to H.R Department and
immediate supervisor.
Company property includes not only tangible property but also intangible property such as proprietary and confidential information,
proprietary information includes the all information obtained by Windlas employee during the course of their employment these
information means any information that is not known generally to the public or the industry, including but not limited to customers
list, customer files, employees file, organization chart, product list, manufacturing process charts, financial and marketing data,
records' and information company policy, product formulas and trade secrets etc. Employee may not be access or disclose these
confidential information except as their job requirement. Anyone who violet these shall be liable for appropriate disciplinary action.

Personal Favor:
No employee shall use his position or influence directly to secure any favor from any concern or individual with which the company has
business dealing.
Private Trade of employment :
No employee of the company shall except with prior permission of management shall engage themselves directly or indirectly in any trade ,
business or undertake any other employment.
Responsibility to take proper care of machines and equipment's

Workmen/employee of the company are responsible to take proper care of all machines, equipment, and dies punches , tool consumables,
chemicals, drawings, papers manuals specifically entrusted to him and shall return the same after the completion of the job to the authorized
persons nominated by the management.
Inspection and searches:

Company's success depends upon protection of its intellectual and other property ,thus windlass Healthcare, intends to prevent the
unauthorized removal of company property, records documents and files. In addition company recognize that maintenance of a workplace
free of drugs, alcohols and other harmful material is vital to the health and safety of its employees and to the success of company.
Therefore Windlas Healthcare reserve the right to conduct a search of an employee at any time in company premises, such search of a
employee’s work area, desk file cabinet, lockers or similar place where employee may place Windlas property , whether or not such place is
locked.


Exit search: Inspection or searches for prohibited material like alcohol, firearms explosive, any illegal drugs etc. and company property may be
conducted at any time of any employee at location where employees enter and exit Windlas healthcare premises.
Maintaining Alcohol/ Drug Free environment:
To ensure the safe and efficient working environment no employee will enter/remain in the premises of company while under the influence of
intoxicating drinks or drugs.
To prevent the presence of drugs or alcohol in the workplace Windlas healthcare reserve a right to take disciplinary action against any employee,
found committing any of following act.
a. The use, possession, purchase, sale, manufacture, distribution, dispensation etc of illegal drugs on Windlas healthcare premises.
b. Reporting to work under the influence of alcohol or illegal drugs.
Insubordination:
Refusal to follow direction/instruction of superior will be constructed as insubordination and shall be liable for disciplinary action.
Use of Music at work place:

As a general rule employee should not use play music including radios, C.D. (s) taps, audio/ video files on any computer, mobile or any other
electronic equipment.
Material Gate Pass:

No employee of the company shall take out of the factory any article/material/ things belonging to the company without presenting the material gate
pass duly approved by the authorized person nominated by management for the same purpose.

Safety:
All employee of the company shall follow the safety guidelines, instructions including the fire prevention instructions, and shall
take necessary precaution in the use of chemicals etc. Any breach in such instruction shall make employee liable for the disciplinary
action.
Email, Internet, Telephone and computer use guideline:

These guidelines apply to all employees of Windlas using company computer , telephone equipments.
i. Use of computer or telephonic equipment or any other communication devices is not private or confidential and personal use of
these devices is strictly prohibited.
ii. Windlas Healthcare reserve the right to search, intercept and review both incoming and outgoing communication and all device
information including any password protected employee communication.
iii.Inappropriate use of the communication devices is misconduct and may result in disciplinary action.
Use of Mobile Phone in Manufacturing Plant:

Use of mobile is strictly prohibited, no employee below the rank of Head of department and only authorized person is allowed to
bring mobile phone inside the manufacturing plant.

Meeting with the outsiders(visitors):

No employee of the company shall meet the visitors in the department. All meeting with the outsiders(visitors) shall bedone in the
conference room of the company. Visitors are allowed to enter in the department after duly authorization from the head of the
department.
Harassment/victimization of Employee:
Windlas healthcare is committed to providing a workplace free of sexual as well as other harassment based on the factor such as
sex, race ,color, religion , national origin, age , marital status, disability etc.
Management Staff to Promote Company’s Interest:

Every employee shall serve the company honestly and faithfully. Utmost endeavors to promote the interest of the company will be
made and courtesy and attention will be shown in all transactions.
Every employee of the company shall at all times.
* Maintain absolute integrity

* Maintain devotion to duty
* Do nothing which is unbecoming of an employee of the company

Other Misconduct:
Besides the violation of the above mentioned guidelines, the following behaviors of an employee shall be come under the
definition of misconduct and is liable for disciplinary action.
* Willful insubordination or disobedience.

* Being involved in theft, fraud, or dishonesty in connection with the employer’s business or property.
* Misusing company property ,assets , or fund.
* Falsifying (including omissions of fact) or altering employment application, resume time card and other work records.
* Negligence towards the work.
* Causing or potentially causing the loss or destruction or Windlas property due to negligent conduct.
* Soliciting windlas employees to leave windlas for other employments.
* Sleeping while on duty.
* Refusing to cooperate with, or failing to maintain confidentiality and reasonable security.
* Fighting , threatening or assaulting others.
* Persistently gossiping and circulation rumors about company, personal matters andothers.
* Alienation a customer.
* Being absent from work without notice for three or more consecutive days.
* Habitual late coming.
* Habitual unauthorized absence from duty.

* Failure to observe safety instructions, unauthorized removal, interference or damage to machinary guards, fencing and other
safety devices.
* Refusing to accept warning, suspension orders etc.
* Committing other offences regarding property within the meaning of the indian penal code.
* Striking work or adopting go slow methods, either single or along with others in contravention of these standing orders or any
statute, law , rule, enactment, agreement, memorandum of settlement agreed from time to time and for the time being in force.
* Theft, fraud or dishonesty in connection with the employer’s business property.
* Habitual negligence or neglect of work.
* Indiscipline, breach of any rules of instruction for the maintenance and/or instructions for the running of any department or
maintaining its cleanliness.
* Refusal to work in any other shift.
* Refusal to be searched by security staff or anybody else so authorized by management.
* Refusal to sign any form document , or register kept or maintained for the purpose of maintaining daily records of either
production or details of any goods lost or damaged etc.
* Refusal to perform over-time or to move to another shift or proceeding on outstation duties or to carry out any duty assigned at
any other place or refusal to carry out an order of transfer.
* Using abusive language or slogans against any superior officer or any other employee of industrial establishment.

* Acceptance of gift from any employees or under supplies.

* Spreading false rumors or giving false information which tends to disrupt the industrial establishment or working
atmosphere of the employees.
* Theft of property belonging to other employees inside the premises of the industrial establishment.
* Giving false information regarding name, age, father’s name , husband’s name , qualification or any other part of service
particular. Leaving work without permission or before the end of his/her shift /duty. Sleeping in any part of the premises of the
industrial establishment. Unauthorized removal or defacement of notices pasted at the industrial establishment’s notice boards.
* Loitering , idling or wasting time during working hours , staying within the industrial establishment after authorised hours of
work , without permission.
* Not wearing the complete uniform provided by the management, if any during working hours or wearing the uniform
improperly while on duty.
* Doing signatures or initial or making thumb impression of any other employee on any document application or record.
* Use of Gutkha, tobacco of any form or any intoxidant or narcotic or any such thing in any other form within the premises of the
industrial establishment.
* Habitat breach of any of the standing orders of instructions issued there under from time to time , or frequent repetition of any
misconduct or act of commissions.

Service Rules
Late Attendance
Gate Pass
Attendance
Absence from Duty

Service Rule:
These rules have been framed to maintain minimum standards of discipline which are applicable equally at all levels. Allowance of
any deviation is strictly at management discretion.
Late Attendance:
An employee reporting late on duty shall be recorded in the computerized attendance record system. Individual arriving after five
minutes of commencement of shift hours shall be treated as late, reporting for three ocassion/day in a month by an employee shall
make him/her liable for half day deduction of leave or salary in lieu thereof. Any repetition after three times in a month shall also be
make the employee liable for disciplinary action.
Gate Pass :
Any employee leaving the office place during the working hours or leaving office early on official or personal worl shall fill in the
prescribed gate pass format and get same approved from the appropriate authority/HOD. The duly approved gate pass shall be
submitted at security office at the time of leaving factory.

Attendance:
Every employee shall personally mark his/her attendance on the computerized attendance record system by putting scan his/her
finger in the attendance machine. Any employee does not record or punch his/her attendance shall be deemed to be absent from
his/her duty unless an adequate reason of failure to mark his/her attendance is accepted by the authority designated for the purpose
Absence from duty:

If the absence of the any employee is not covered by any of the above type of leave is not approved the employee will be deemed to
absent from duty. If these absent is exceed 8 days company may as its sole discretion terminate the services of the employee on
ground of abandoning of employment.

Training and Development

TRAINING & DEVELOPMENT:
For the development of competence of its employees Windlas healthcare provides continuous training to its employees following
are the procedure of training at Windlas healthcare.
i. In-House Training : The concerned H.O.D shall identify the training need for employees of its department and H.R Department
shall arrange in house training programmes as per the training needs. These training shall be based on the required skill &
behaviours, for performing job.
ii.Out sides Training :Where the company thinks that in house training programmes are not adequate to meets the employees
training needs employees shall also be sent for attending training programs organized by the outside professional or bodies. These
programmes shall not only be helpful in improving employees abilities to perform better in their present assignment, but also
provides a means of self improvements.

Employee Benefits & Welfare Policies

 Leave Policy
 Employee Provident Fund Benefit
 ESIC Benefit
 Gratuity Benefit
 Accident & Health Insurance Policy for employees


Leave Policies:
Leave & Holidays:
The leave year for all type of leave & holidays shall be the calendar year i.e. from January to December. No employee
shall extend his/her leave beyond the sanctioned period without receiving prior approval in writing.
1.National & Festival Holidays :

The employees shall be granted 10 festival holidays including three National Holidays i.e. Republic Days, Independence
Day and Gandhi Jayanti. The management would draw up the rest of 07 festival holidays to be given to employees. List
of holidays will be approved by Managing director/ director.
2.Casual Leave:
All employees shall be entitled for seven days casual leave in a leave year subject to the general condition mentioned
below:
a. Casual leave shall be credited to an employee’s account on first day of January every year or prorate basis if joining
falls within
the year.
b. Granting of leave is not automatic and is at the management, sole discretion

c. Prior approval of leave is essential If because of unavoidable circumstances prior approval has not been obtained, it will be
essential for the employee to inform his superior through telephone about his inability to attend office. Subsequent written
approval has to be obtained within two days of expiry of the leave availed.
d.Casual leave cannot be combined with any other type of leave this may be suffixed or prefixed with holiday/weekly off day but
not both. Weekly or other holidays falling within the casual leave shall be counted as leave.

Casual leave for a less than half day or exceeding three days at a time shall not be granted.
3.Sick Leave:
The employees not covered under E.S.I. Act shall be entitled for 10 days sick leave for every calendar year of services.
a. Sick leave can be accumulated up to maximum of 24 days.
b.For Sick leave exceeding two days certificate from the recognized medical practitioner, Approved by the company shall be
provided.
c.Where sick leave exceeds 05 days management has the right to get the employee examined by a doctor appointed by the
company.

d. Sick Leave shall not be encased.

e. Sick leave cannot be combined with any other type of leave this may be suffixed or prefixed with holiday/weekly off day but not
both. Weekly or other holidays falling within the casual leave shall be counted as leave.
f.In case of long illness, an employee may be granted leave without pay for 3 months provided an application accompanied by the
authorized doctor’s certificate, subject to the E.S.I. and other industrial law applicable to the company. Absence for more than
months due to sickness will call for termination of services.
4.Earned Leave:
All Staff member i.e. from Tr. Chemist to above shall be eligible for earned leave on the basis one day leave for every 15 days work
during the previous calendar year, subject to employee has worked for a continuous period of 305 days in the preceding calendar
year.
a. All workmen shall be eligible for earned leave on the basis one day leave for every 20 days work during the previous calendar
year, subject to employee has worked for a continuous period of 305 days in the preceding calendar year.
b.An employee, whose service commences in the middle of preceding calendar year shall be eligible earned leave calculated on
prorate basis.
c. In calculating of earned leave a period of half day or more shall be treated as one full day and a period less than halfway shall be
omitted.
d. Earned leave may be accumulated up to maximum of 90 days.

d. Earned may be encased subject to sole discretion of management and the following guidelines.
The minimum leave encashment must be more than four days.

i. Encashment can be taken once in year only.
ii.Encashment of leave is subject to the balance of 30 days leave in the employee account after the said encashment.
f. Availing of earned leave shall be governed by the following guidelines

i. At least 15 days prior sanction must be obtained for taking the earned leave.
ii.It can be availed on maximum three occasions in one leave year and minimum period of three days.
iii.Earned leave shall not be combined with any other type of leave.
iv.Weekly or other holiday falling within the earned leave period shall not be counted as leave.
5.Leave Without Pay:
This is a special leave granted at the discretion of the management in the exceptional circumstances, when all admissible leave has
been availed. During the period of this leave the employee is not entitled to any pay or benefit but retains a lien of his/ her job.

6.Procedure of Taking Leave:-

Employee wants to avail leave will apply to the for immediate supervisor recommendation in the prescribed leave form and get it
sanctioned from the Concerned H.O.D.
After the recommendation of H.O.D. duly sanctioned leave will be submitted to H.R. department before proceeding on leave. The
employee proceeding on leave without information & prior sanction shall be treated as absent and not be entitled for any pay for
that days.

Employee Provident Fund Benefit

Employees Provident Fund Benefit:

All employee of the company getting basic salary up Rs. 15000 and below shall be eligible for P.F. scheme
Company shall contribute 12% of basic salary in the P.F. A/c of employee as employer share.
Benefits:
i. Continuous saving with good interest.
ii. Pension benefit on retirement
iii.Insurance benefit

Employee State Insurance Benefit (ESIC)

E.S.I. Benefit:
All employee of the company getting Rs. 21,000 & below as gross salary shall be eligible for E.S.I. scheme.
Employee Contribution: 1.75% of gross salary

Employer Contribution: 4.75% of gross salary
Benefits:
i.Medical benefit for self, spouse & children & parents (if dependents)
ii.Leave benefit during sickness/maternity
iii.Compensation for Partial/ total Permanent or temporary disablement/ death due to employment
injury
iv. Maternity benefits to insured women.

Gratuity Benefit

Gratuity Benefit :
An employee who has completed 05 years of continuous services shall be eligible for the payment
of gratuity @ rate of 15 days basic salary for each completed year of services subject to the
maximum limit of Rs.1000000/-. The gratuity benefit is linked with LIC Scheme and more
benefits shall be paid to the family or nominee of the employee, in case of unfortunate event of
death of employee while in the services in the company.

Accident and Health Insurance Policy for

Employees


Group Personal Accident Insurance Policy:

Company has Group personal Accident insurance policy for its employee not covered under the E.S.I. Act.
Details of sum assured for different category is as follow:-
S.No Category Sum Assured Sum Assured Total Sum

Table-A Table-B Assured
01. Sr. Manager & Above 1000000 500000 1500000
02. Asstt Managers to Managers 600000 250000 850000
03. Chemist to Sr. Executive 400000 150000 550000

General condition of Group insurance policy is follows:.
i. The policy is purely accidental insurance policy and applicable for all bodily injury caused due to the accident and does not
cover any natural disease.

ii.Under the policy accident means a sudden, unforeseen, uncontrollable and unexpected physical event to the insured person
caused by external violent and visible means occurring in side as well as outside the factory premises
iii. The cover is for 24 hours and worldwide basis.
Benefit:-
Table-A: Under the table –An only accidental death is covered. i.e. if an insured person died due to the accident policy period the
insurance company will pay an amount equal to sum insured as mentioned in table- A, to the nominee of insured person.
Table –B: If an insured persons suffer from any of the following bodily injury during the policy period. The insurance company
shall pay the compensation amount as per the norms laid down by insurance company, subject to the maximum limit of sum insured
as mentioned in Table -B
. a. Loss of limbs.
b. Loss of eyes.
c. Permanent Total disablement.
d. Permanent partial disablement.


ICICI Lombard Health Insurance:

Company has Health insurance of Rs. 1 Lacs for each employee who is not covered under the E.S.I. Act.
Policy coverage:
During the policy period if any insured person shall contract any disease or sustain any bodily injury through accident and insured
person is required admission in a Hospital/Nursing Home for minimum of 24 hrs upon the advice of medical practitioner. The
insurance company will pay to the insured person, the amount of such expenses as area reasonably and necessarily be incurred by
the insured person but not exceed the sum insured i.e. Rs. One Lac only.
Exclusions:
The insurance company shall not be liable to make any payment under the policy in respect of any expenses whatsoever incurred by
the insured person due
i. Any disease which is pre existing at the time of proposing this insurances.
ii.Any disease other than exclusive disease, contracted by the insured person during the first 30 days from the commencement date
of the policy.

Induction Module

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Induction Module

Uploaded by

Copyright:

Available Formats

WINDLAS HEALTHCARE (P) LTD.

TRAINING MODULE FOR : INDUCTION MODULE

Prepared By (Sign/Date) Reviewed By (Sign/Date) Approved By (Sign/Date)

Format No.: QA/078/F/01-00

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Near By Available Transport and Emergency services:

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Vice President (Operations)

Vice President (R & D)

Format No.: QA/078/F/02-00

Vice President (Business Development

Format No.: QA/078/F/02-00

TRAINING MODULE FOR : INDUCTIO MODULE

Format No.: QA/078/F/02-00

efficacy of the products.

Format No.: QA/078/F/02-00

“Quality Management System”

Format No.: QA/078/F/02-00

Total Covered Area 3350 m2

Total Built Up Area 8889.6 m2

Type of Building All constructed with Reinforced Cement Concrete Slabs

Age of Building Commissioned in June, 2009

Ground Floor Built Up Area

Utility Area 343 m2

Water Pre-Treatment 32.1 m2

HR & Security Block 36.26 m2

Reception, Doc. Cell, Primary Change rooms and Corridor 1199.9 m2

Total Area 3593.3 m2

Format No.: QA/078/F/02-00

First Floor Built Up Area

Stability Inst. Lab, Instrument Lab 5 & PM QC Lab 63.9 m2

R&D Area 197.4 m2

Microbiology Lab. 146.5 m2

Stability Section 47.9 m2

Quality Assurance 68.38 m2

Manufacturing 1875.9 m2 (Manufacturing and Packing)

Total Area 2399.9 m2

Second Floor Built Up Area

Quality Control 459.7 m2

Service Floor 2213.3 m2

Total Area 2673 m2

Third Floor Built Up Area

Format No.: QA/078/F/02-00

Design and Construction

Format No.: QA/078/F/02-00

performed as per schedule.

Format No.: QA/078/F/02-00

Format No.: QA/078/F/02-00

Description Capacity Nos.

Purified Water 1250 Ltr/hr 01

Air Compressor 283 cfm 02

Boiler 850 kg/hr, (1.5 Ton/hr) 02

DG Set 725 KVA 01

Effluent Treatment Plant (modular type skid based) 20 KL/day 01

Format No.: QA/078/F/02-00

 Warehouse is divided in different sections namely:

Format No.: QA/078/F/02-00