Sumbawa Solar PV

Project
Pre-Construction Meeting
3rd September 2021

PUBLIC INTERNAL RESTRICTED CONFIDENTIAL

Agenda

Chapter 1 Organizational Introduction

TE Scope in Construction and Commissioning

Chapter 2 Phase

Chapter 3 Site Monitoring Plan

Chapter 4 Q&A

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Organizational Introduction

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Project Organization – Construction and Commissioning
Phase - TE Team

Construction and Commissioning Project Manager

Supervision
Organization Chart Anggiat Sitorus

Solar PV
Expert/Electircal
Project Engineer
Engineer
Anindio
Ramadhan Adi
Harsarapama
Effendi Luqmanul

LEGEND:
: Based in Bangkok office, Thailand

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: Based in Jakarta office, Indonesia

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Project Organization – Communication Line
AMNT

Lender/ Lender’s
Medco Power
Technical Advisor Normal Operation
Process Coordination

EPC
Tractebel (OE)
Contractor(s)
Special Operation
Process Coordination

Remarks:

Normal Operation Process Coordination: The coordination can be done directly between the each related parties to
discuss and solve any issue occurred

Special Operation Process Coordination: The coordination that shall be acknowledge and authorised first by the

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Client (PMSE) to discuss and solve any issue occurred

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 Project Organization – EPC’s Point of Contact for Site
Monitoring

Name Email Location Position Purpose

fransiskus.a.ganda@synergy-ec.co.id General related to
PT Sinergi Era Cemerlang Fransiskus Asisi Ganda Naibaho Site Project Engineer
overall project
PT Sinergi Era Cemerlang Candra Setiawan candra.setiawan@synergy-ec.co.id Site Site HSE Coordinator HSE
PT Sinergi Era Cemerlang Luthfian Sholeh Site Electrical Foreman Electrical
PT Sinergi Era Cemerlang Rokky M. N. Hutagalung rokky.markiano@synergy-ec.co.id Site Site Manager Civil work
PT Sinergi Era Cemerlang TBA Site Mechanical Supervisor Mechanical
agus.prambudi@synergy-ec.co.id General related to
PT Sinergi Era Cemerlang Agus Prambudi Site Construction Manager
overall project

To be updated in
Communication Matrix

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TE Scope - Construction and
Commissioning Phase

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Scope of Work and Proposed Approach
Electrons Description
/Task
Review Project
Review Tractebel will monitor and report the execution of the project Schedule

Project components in line with the project master schedule and the
Schedule works program provided by the Contractor. Tractebel will
highlight the risks and issues that will impact on the project
schedule and will combine in one document called “Issue
and Risk” Register
Final Monitor
Construction
How We Work

Documentation
Activity and Plan
Monitor Tractebel will monitor construction activity and plan by
Construction conducting monthly site visit. The monthly site visit will also
Owner’s Engineer
Activity and review and validate the quality aspect of EPC Contractor’s
Plan works.

Quality Work Tractebel will monitor the compliance between the quality
Supervision plan and actual implementation work carried out by the EPC
Contractor. If such quality issues found, Tractebel will issued
the punch list and Non-conformance. EPC Contractor is
Commissioning
expected to maintain the list tracking and closing progress of Management and
Quality Work
Supervision
each punchlist and NCR and will be monitor in weekly basis Acceptance Test
by Tractebel.

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09/08/2021 PROPOSAL PRESENTATION
Scope of Work and Proposed Approach
Electrons Description
/Task
Review Project
Commissioning Tractebel will review the detailed pre-commissioning and Schedule
Management commissioning procedures submitted by EPC Contractor
and Acceptance prior to the commissioning activities. Tractebel then
How We Work

Test witness the commissioning activity and review the

commissioning activity result which will later on giving
the recommendation of acceptance.
Final Monitor
Construction
Documentation
Activity and Plan
Final Tractebel expects that the EPC Contractor will submit the
Documentation as-built drawings and documents in the end of
Owner’s Engineer
commissioning period. Tractebel then will review and
validate the as-built drawings. The review process will
be done same as per the design review activities

Commissioning
Quality Work
Management and
Supervision
Acceptance Test

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09/08/2021 PROPOSAL PRESENTATION
Site Monitoring Plan

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 Project Milestone & Monthly Monitoring Plan Completion
Installation
Start TL + Start
Installation Installation
TL SWGR
Start Cabling Complete
Start Start works Progress Start Equipment
Equipment Excavation cabling SCADA Installation
Progress Completion Works
Installation Cable Way Installation
Piling, Piling, Start
DED 1st Pre- Start Start Start Start Completio Completion Mounting Start Civil Mounting Completion Backfilling Completion Testing
Submission const. Civil Piling Mounting Module n Civil Inverter and Module works - and Module Excavation and Close Cable Equipme
Completion Meeting Works Works Structure Installation Works Installation Installation TL Installation Cable Way Trench Termination nt

W4 W1 W2 W4 W1 W3 W4 W2 W4 W1 W2 W2 W4 W4 W2
Aug 21 Sept 21 Sept 21 Sept 21 Oct 21 Oct 21 Oct 21 Nov 21 Nov 21 Dec 21 Dec 21 Jan 22 Jan 22 Feb 22 Mar 22

Complete Testing
COD Complete Progress Equipment
LEGEND:
SLO Commissioni Commissioni Start
: Monthly Site Visit done by one (1) expert IO Approval Approval ng ng Commissioning

: Monthly Site Visit done by two (2) experts

W4 W4 W4 W2 W4
Jun 22 May 22 Apr 22 Apr 22 Mar 22

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 Monthly Site Monitoring Plan – Implementation Phase

Contractor OE The Client

Service Level: 10 working days (including site visit)

Update Risks &

Issues Log

Yes
Start

Risk &
Issue?

Input given through

Arrange the Do the Site Approved
weekly QA/QC
Monthly Site Monitoring, Submit Site Deliverable
Reporting, weekly Monitoring Report
Monitoring and Quality Review Docs.
progress meeting /
monthly report or
Site Monitoring and Milestone
other reporting Schedule Validation

Punchlist No
& NCR?

Yes

Update Punchlist
& NCR Log
Content of Site Monitoring Report

• The content of Site Monitoring Report will include:

• Executive Summary  Describing monthly site monitoring activities, technical observation and progress and milestone
validation

• Project Information  Describing the general information

• Technical Findings 

— Describing technical findings (in terms of quality and progress) including the recommendation to solve the findings

— Punchlist and NCR Closing Progress

• Issue and Risk Register  Describing risk and issue that can impact project quality, schedule and budget

• Milestone Approval  Describing milestone that already achieved by EPC Contractor

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Q&A

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 Q&A

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 Thank You!

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