Module 3

Travel Documentation
 Module Contents
3.1 Passport
3.2 Visa
3.3 Travel Information Manual
3.4 Currency Regulations
3.5 IATA Rate of Exchange
3.6 Bankers Buying Rate and Bankers Selling Rate
3.7 Departure Control Systems in Airports
3.8 Air Traffic Control
 Passport
A passport is a travel document issued by a country’s
government to its citizens that verifies the identity and
nationality of the holder for the purpose of international travel.

A typical passport contains:

1. Bearer’s name
2. Place of birth
3. Date of birth
4. Date of issue
5. Date of expiry
6. Passport number
7. Photo and signature
 Passport
Types of Passport

Diplomatic Regular Official

Passport Passport Passport

Emergency Family Collective

Passport e-Passport Passport
Passport
 Passport
Regular Passport

Generally navy blue in colour,

such passports are issued for
ordinary travel such as business
trips or vacations. 

Regular passports carry the

name, date of birth and a
photograph of the holder.

Additionally, it includes various

other identification proofs for
immigration checks.
 Passport
Official Passport

An official passport, or service

passport, is a type of passport
that is issued to government
employees.

Its purpose is to let officials in the

destination country know that
the bearer is entering the country
on official business, representing
their country in an official
capacity.
 Passport
Diplomatic Passport

A diplomatic passport is granted

to diplomats who are travelling
for official business and
representing their home country
abroad.

Their passports typically grant

them certain privileges and
immunities, such as exemption
from prosecution and taxes in the
host country.
 Passport
Emergency Passport

An emergency passport, or
temporary passport, is
issued when you’ve lost
your passport or had it
stolen and you don’t have
time to apply for a new one.
 Passport
Collective Passport

A collective passport may be

issued to a group, such as
schoolchildren, travelling
abroad together. However,
children are typically
encouraged to travel on their
own passports.
 Passport
Family Passport

Family passports are issued to

one member of the family but
may be used for all family
members for travelling
purposes.

However, the official passport

bearer must be travelling as
well.

Family passports are quite rare

these days.
 Passport
e - Passport
An e-passport, or electronic passport, is a regular passport
booklet that contains an electronic chip in the cover.

This chip contains the passport bearer’s information and

provides an extra layer of security against passport fraud.
VISA
 VISA
A travel visa is a stamp or sticker placed by officials of a
foreign country on a passport that allows the bearer to visit
that country. 
Visas are obtained from the proper embassy or local
consulates of the country to be visited. 
 VISA
Types of
VISA
Student
Visa

Non- Business
Immigrant
Visa Visa

Immigra Work
nt Visa Visa
Tourist
Visa
 VISA
Types of
VISA

E Visa

Transit Refugee
Visa Visa

Spousal Working
Holiday Visa
Visa
 VISA
Visa Policy
A country’s visa policy is a rule that states who may or may not enter
the country.

Many countries have visa policies and agreements that allow their
citizens to travel freely between them without the need for a visa.

Eg. USA & Canada

India & Nepal
 VISA
Visa Policy

There are no hard and fast rules for countries when

determining visa policies.

However, some typical considerations include

1. Diplomatic relations with the other country

2. History, if any, of illegal immigration or Border
Disputes
3. Cost and tourism, etc
 VISA
Documents required for a Visa
When filing your visa application with the embassy of the country you
intend to visit, you will be asked to include supporting documents with
the main visa application.

Letter of invitation. Proof of financial support during

A photocopy of the information the trip.
page of your passport. Travel insurance.
One or two photographs of a Airplane tickets.
specific size determined by the visa Proof of purpose of travel.
office. Visa application fees.
 Travel Information Manual

TIM (Travel Information

Manual) has been the
trusted name in the air
travel industry since 1963
supplying reliable and
comprehensive up-to-date
country destination
information on entry and
health requirements as
well as customs and
currency regulations.
Travel Information Manual
TIM lists
information
Duty-free
allowances

Customs & Passport

Currencies s

Airport
Tax Visas
Health
Information
 Currency Regulations
IATA offers latest information on currency regulations of its
member countries which can be accessed through their
website. These information include Custom rules, Airport
Embarkation Tax, etc. Follow the link below for more details.

https://www.iatatravelcentre.com/
 IATA Rate of Exchange
International air transport depends on the
ability to establish tariffs, use the service of
interline partners and to settle amounts due
for interlining traffic in the agreed settlement
currency.

Rules have been developed and

maintained so that exchange
rates are monitored against base
currencies such as USD, GBP,
EURO.
 IATA Rate of Exchange
IATA Clearing Services Exchange Rates

The IATA Clearing Services Exchange Rates are currency exchange files published
by IATA and used to perform interline invoicing and settlement between airlines.

These are world

currencies published and
monitored against three
base currencies - EURO,
GBP and USD.
 IATA Rate of Exchange
IATA Clearing Services Exchange Rates

Three systems exist for invoicing and billing

Call Day Rates Five Day Rates Monthly Mean Rates

This is used to ensure They represent the MMR is used when the
ICH members are not average of the calculation of a Five
exposed to any exchange rates for Day Rate (FDR)
currency exchange the five banking demonstrates a
risk on Miscellaneous days ending on the differential of over 10%.
interline billings. 25th of each month.
 Bankers Buying Rate
&
Bankers Selling Rate
Bankers Buying Rate:
The rate at which a bank will purchase a given amount of foreign
currency in exchange for one unit (or units) of the national currency of
the country in which the exchange transaction takes place.

Bankers Selling Rate:

The rate at which a bank will sell a given amount of foreign currency in
exchange for one unit (or units) of the national currency of the country in
which the exchange transaction takes place.

Both BBR & BSR are used for the purpose of the transfer of funds
through banking channels.
Departure Control Systems in Airports
 Departure Control Systems in Airports

Departure Control System (DCS), is an administrative tool used by

airlines, is designed to automate processing an airline’s airport
management operation.

There are lots of international and well-designed DCSs which are

appropriate for large airports; however, these can be expensive and
unaffordable for smaller ground handlers and airlines.
 Departure Control Systems in Airports

The Departure Control System will

comprise of the following operations:
 Passenger check-in  Automated boarding pass
 weight and balance printing
 Baggage check-in  Generation of Flight Manifest
 Operational Flight Plan  Flight Information
 Flight Arrival & Departure
Analysis
 Air Traffic Control
Air traffic control is a service
provided by ground-based
air traffic controllers who
direct aircraft on the ground
and through controlled
airspace, and can provide
advisory services to aircraft
in non-controlled airspace.

An air traffic controller will communicate with pilots throughout their

entire flight, relaying information back and forth between incoming and
outgoing flights. They use a large system of computers, radars, and
visual references during this communication.
 Air Traffic Control
Air traffic control is a service
provided by ground-based
air traffic controllers who
direct aircraft on the ground
and through controlled
airspace, and can provide
advisory services to aircraft
in non-controlled airspace.

Information
Exchange
Air traffic Pilots
controller
 Air Traffic Control
Air traffic control (ATC) is a necessary responsibility in the ever-growing
field of air travel.

ATC responsibilities center on

Monitoring of air traffic in a given area,

specifically

Approach En route
control control
Tower Departure
control control
 Air Traffic Control
Air Traffic Handling
1 2 3 4 5 6
Preflight Takeoff Departure In the Descent Landing 
Weather ATC Aircraft is air  Aircraft is Local controller
forecast is gives the five miles Oversight within 50 gives clearance
communicated airplane beyond the is given to miles of its for landing and
clearance airport an Air destination directs pilots
Clearance is to lift off Route airport through
provided Flight Traffic taxiways
control is Control
transferred Center
to a (ARTCC)
Terminal
Radar
End of Module