Request For Quotation

Request For Quotation (ME41)

A request for quotation (RFQ) is an invitation extended to a vendor by a purchasing organization to
submit a quotation (bid) for the supply of materials or performance of services
After establishing that a material or service is required, the Purchasing department needs to convert the
purchase requisition into a purchase order. The R/3 System can support the Purchasing department
using the requests for quotation in the source determination.
First, you enter a request for quotation for the relevant material or the required service. You can enter the
request for quotation manually or with reference to a purchase requisition.
The second option has the advantage that the information already in the purchase requisition is copied
directly to the request for quotation. Then you allocate the required vendors to the request for quotation.
The system determines the address from the data in the respective vendor master record.

You send the RFQs to the

chosen vendors, who then send
their quotations or rejection
letters. You
enter the quotations along with
the conditions and delivery
dates they contain with
reference to the
corresponding RFQ.
You can determine the most
favorable items or quotation by
means of a quotation
comparison.
You also have the option of
saving as purchasing info
records the conditions of
quotations in which
you are interested.
You can create RFQs in any of the following ways:
Manually: You enter all the data for the material or materials for which you wish prices to be quoted.

Document data:
RFQ type: In the standard system, the default value for the RFQ type is AN
(RFQ). It is the value we assume for this example.
RFQ: Enter a number only if you use external number assignment. If you
leave the field blank, the system will assign a number automatically
Enter the deadline for submission of quotations, the purchasing
organization, and the purchasing group.
Organizational data:
Enter the key for your purchasing organization and purchasing group.
Default data
If you make an entry in any of these fields, the value becomes the default
value in each item.
For example, if you enter the delivery date, then this date is suggested in
each item. You can change this value at any time, Plant, Storage Location,
Material Group
An RFQ consists of the RFQ header and the items.
RFQ header
Contains general information on the RFQ, such as the vendor’s address
Items
Contain the total quantities and delivery dates for the materials or services specified in the RFQ.
An item of a quotation may contain a delivery schedule made up of a number of schedule lines in which
the total quantity is broken down into smaller quantities to be delivered on the specified dates over a
certain period.

Enter Number of the material to be ordered and Requested quantity

To review such header information as the important deadlines for the RFQ, choose Header -- Details. You
can also enter the collective number on this screen.
Collective Number

You can link a number of RFQs that belong together with the help of the collective number. You
enter the collective number in the header data of the RFQ and can use it to select your RFQs and
quotations (for example, for the price comparison or other analyses).
The collective number can have a maximum of ten characters and can be alphanumeric.
Choose Header--- Vendor address.
Enter the vendor number. The system will then take the address data from the vendor master record

For each further vendor to whom you want to send the RFQ, enter the vendor number and save the
document

In the same screen enter different vendor and save a and note the down RFQ No.
6000000020,21,23
Using the referencing technique
You can reference requisitions

Enter the deadline for submission of quotations, the purchasing organization, and the purchasing group.

Choose RFQ --- Create with reference --- To requisition

In the dialog box which now appears, enter the numbers of the reference requisition and the reference
item to be adopted. And press enter
Select the items you wish to adopt.
If you wish to change the selected items before adopting them, choose Edit -- Adopt + Details. Make your
changes on the item detail screen for each item you have selected.

To review such header information as the important deadlines for the RFQ, choose Header ® Details. You
can also enter the collective number on this screen.

Choose Header --- Vendor address.

Enter the vendor number. The system will then take the address data from the vendor master record
Creating an RFQ by Copying
You can save time when creating or changing an RFQ by copying an already existing one .
Prerequisite: The requisition you are referencing must have previously been released (approved).
In the dialog box which now appears, enter the numbers of the existing RFQ number and the reference
item to be adopted. Press enter and choose Edit --Adopt + Details. Make your changes on the item detail
screen for each item you have selected and follow same procedure as earlier u did