Project Integration

Management

Engr. Charllote Alcala

Project integration management
Intro

Many new project managers have trouble looking at the “big

picture” and want to focus on too many details.

Project managers must coordinate all of the other knowledge

areas throughout a project’s life cycle.
Project integration management
Intro

Understanding the Integration Management processes will give

you a great tool set for overseeing the “big-picture” throughout
your projects.

Integration Management is about “seeing the forest through the

trees” — coordinating your many documents and resources to
ensure deliverables are on time and within budget prior to
closing the project.
Project integration management
Intro

What is Project Integration

Management?

Project Integration Management

includes the processes and
activities needed to:
Identify Project Management
Process Groups
Define •• Identify
Identify
••
Combine ••
Define
Define
Combine
Combine
Unify •• Unify
Unify
•• Coordinate
Coordinate
Coordinate
Various processes and project
management activities within
the Project Management
Process Groups.
Project integration management
Body of Knowledge

Over the last two decades, there has been much study and
discussion on the contents of the project management process.
Currently, the Project Management Institute has identified nine
major elements forming the Project Management Body of
Knowledge...
Project integration management
Body of Knowledge

Four core knowledge areas lead

to specific project objectives:
Scope
Quality
Time
Cost
Four facilitating knowledge
areas are the means through
which the project objectives are
achieved:
Human resources
Contract/procurement
Information/communications
One knowledge area affects and
is affected by all of the other
knowledge areas:
project integration management
Project integration management
Body of Knowledge
Project integration management
Body of Knowledge

All knowledge areas are

important!
Project integration management
Processes

Project integration management is primarily concerned with

integrating processes to accomplish project objectives.

Project Integration Management includes the processes

required to ensure that the various elements of the project are
properly coordinated.

It involves making tradeoffs among competing objectives and

alternatives in order to meet or exceed stake-holder needs and
expectations.
Project integration management
Processes

The seven processes in the Project Integration Management

knowledge area work in concert to facilitate proper project
coordination.

The project integration requires each process seamlessly links

and fuels the next process.
Project integration management
Processes

Develop the
Direct and
Develop Project Project
Manage Project
Charter Management
Execution
Plan

Monitor and
Integrated
Close Project Control Project
Change Control
Work
Project integration management
Processes
1. Develop Project Charter

Develop the Project charter is initiating the project.

The derived project charter approves and sanctions the project.

Gives the project manager the authority to act and apply

organizational resources to the project.

Key project stakeholders should sign a project charter to

acknowledge agreement on the need and intent of the project.

a signed charter is a key output of project integration management.

Project integration management
Processes
2. Develop the Project Management Plan

Developing the Project Management Plan includes all activities

needed to create and integrate all subsidiary plans into the Project
Management Plan.

This plan will be how the project is:

executed
managed
monitored

Plans created in the other knowledge areas are subsidiary parts of

the overall project management plan.
Project integration management
Processes
2. Develop the Project Management Plan

Common Elements of a Project Management Plan:

Introduction or overview of the project.

Description of how the project is organized.

Management and technical processes used on the project.

Work to be done, schedule, and budget information.

Project integration management
Processes
3. Direct and Manage Project Execution

Directing and Managing Project execution is orchestrating how the

project team performs the actions to implement the Project
Management Plan and complete the work detailed in the Project
Scope Statement.
Project integration management
Processes
4. Monitor and Control Project Work

Monitoring and Controlling Project work measures and balance the

projects progress and any corrective or preventative actions needed
to assure all project objectives are met.
Changes are inevitable on most projects, so it’s important to develop
and follow a process to monitor and control changes.
Monitoring project work includes collecting, measuring, and
disseminating performance information.
Two important outputs of monitoring and controlling project work
include recommended corrective and preventive actions.
Project integration management
Processes
5. Integrated Change Control

Integrated Change Control is the change control process for the

project which includes:
Evaluating all change requests
Authorizing changes
managing changes to project plans and deliverables

The key benefit to this process is that only validated approved

changes are implemented.
Project integration management
Processes
5. Integrated Change Control

Three main objectives:

Influence the factors that create changes to ensure that changes are
beneficial.
Determine that a change has occurred.
Manage actual changes as they occur.

A baseline is the approved project management plan plus approved

changes.
Project integration management
Processes
5. Integrated Change Control
Project integration management
Processes
5. Integrated Change Control

Suggestions for Managing Integrated Change Control:

View project management as a process of constant communication and
negotiation.
Plan for change.
Establish a formal change control system, including a change control board (CCB).
Use good configuration management.
Define procedures for making timely decisions on smaller changes.
Use written and oral performance reports to help identify and manage change.
Use project management and other software to help manage and communicate
changes.
Project integration management
Processes
6. Close Project

To close a project, you must finalize all activities and transfer the
completed or cancelled work to the appropriate people.

Closing the project equates to:

Completing all project activities
Delivering the final project
Turning over continual support to operations
Obtaining the client approval to formally close the project
Project integration management
Project process groups
The project process groups
Initiating Process Group
overlap, interact, and directly
affect one another as they all
play out the greater project
plan. Planning Process Group

These interactions create

Executing Process Group
project management
synchronization.
Monitoring and
Controlling Process
All project management Group
processes are divided into the
following five project process
groups: Closing Process Group
Project integration management
Project process groups

• The
The Initiating
Initiating Process
Process Group
Group includes
includes those
those processes
processes necessary
necessary for
for formally
formally
authorizing the beginning of a new project.
authorizing the beginning of a new project.
•• The
The processes
processes for
for developing
developing the
the Project
Project Charter
Charter and
and developing
developing the
the preliminary
preliminary
Initiating Project
Project Scope
Scope Statement
Statement occur
occur in
in the
the Initiating
Initiating Process
Process Group.
Group.

•• The Planning Process Group includes those processes that establish the project scope,
create
create the
the Project
Project Management
Management Plan,
Plan, and
and identify
identify and
and schedule
schedule the
the project
project activities.
activities.
• The
The process
process for
for developing
developing the
the Project
Project Management
Management Plan
Plan occurs
occurs in
in the
the Planning
Planning
Planning Process Group.
Process Group.
Project integration management
Project process groups

•• The
The Executing
Executing Process
Process Group
Group consists
consists of
of those
those processes
processes necessary
necessary for
for completing
completing the
the work
work
outlined in the Project Management Plan to achieve the project's objectives.
outlined in the Project Management Plan to achieve the project's objectives.
•• The
The process
process for
for directing
directing and
and managing
managing project
project execution,
execution, which
which ensures
ensures that
that the
the Project
Project
Executing Management Plan is implemented properly, occurs in the Executing Process
Management Plan is implemented properly, occurs in the Executing Process Group. Group.

•• The
The Monitoring
Monitoring and
and Controlling
Controlling Process
Process Group
Group is
is necessary
necessary for
for gathering,
gathering, assessing,
assessing, and
and
distributing performance information and analyzing measurements and trends
distributing performance information and analyzing measurements and trends to maketo make
continual
continual process
process improvements.
improvements.
Monitoring •• The
The processes for monitoring
processes for monitoring and
and controlling
controlling project
project work
work and
and implementing
implementing integrated
integrated
&Controlling change control occur in the Monitoring and Controlling Process Group.
change control occur in the Monitoring and Controlling Process Group.

•• The
The Closing
Closing Process
Process group
group consists
consists of
of those
those processes
processes necessary
necessary for
for officially
officially ending
ending project
project
activities and handing off the completed product to others.
activities and handing off the completed product to others.
•• This
This also
also includes
includes closing
closing aa project
project that
that has
has been
been canceled.
canceled.
Closing
Project integration management
Overview
Project integration management

“What the Winners Do”

Companies that excel in project delivery capability:
• Build an integrated project management toolbox (use
standard/advanced PM tools, lots of templates)
•Grow competent project leaders, emphasizing business
and soft skills
•Develop streamlined, consistent project delivery
processes
•Install a sound but comprehensive set of project
performance metrics
Project integration management

“What the Winners Do”

Focus on pulling everything together
to reach project success!
Project integration management
Summary

Project integration management includes:

Developing a project charter.
Developing a preliminary project scope statement.
Developing a project management plan.
Directing and managing project execution.
Monitoring and controlling project work.
Performing integrated change control.
Closing the project.