Session 4: Structure of a report

 Executive Summary
 Table of contents
 Introduction and main body
The student to conclude/recommend/suggest

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 - Executive Summary

Basically snapshot of the report .

ES basically is an essence of entire report where a
management representative in a company can have a
brief overview of the report at a glance.
Reasons:
Lack of time from company point of view
If a student is making multiple reports then he or she
will be able to recollect the details of the report and
thereafter present accordingly ( from
student/employee point of view)

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 Length of the executive summary
3

The minimum length of an executive summary should

not be less than 200 words and should not be more
than 400 words.

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 Contents of an ES
4

Business name
Business location
What kind of product/s or service/s the business
sells.
Purpose of the study
The concluding paragraph should highlight
important points like projected sales and profits,
unit sales and keys to success.

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5

An ES should preferably have charts like bar charts

showing sales, profits before interest and taxes for
the next three years.

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 Table of contents
6

TOC should include all the headings of various

chapters.
It can ideally start with acknowledgement
Executive summary.
Introduction
Information about the industry
Information regarding the company including history
of the company
Research methodology

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7

Various chapters based on individual decisions.

Summary of findings.
Conclusion/analysis/
recommendations or suggestions
Exhibits ( copy of company brochures, news letter
etc.)
Annexure ( questionnaire attached )

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8

Bibliography

In table of contents you may wish to include list of

figures/diagrams/charts
It includes figure number caption and page number
List of tables ( it includes table number caption and
page number)

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 Introduction and main body
9

Vision
Mission
Goals
Industry profile
Company profile
History of company
Economy
List of various product/s or service/s of the company

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Main body will normally include summary of

findings ,analysis, conclusions and
recommendations/suggestions.
Main body also includes charts ,diagrams ,figures
etc.

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 The student to conclude/recommend/suggest
11

Students need to conclude, recommend or suggest.

This is the main value addition of both the
individual and group reports.

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