Alfresco

Introduction
Alfresco is…

Alfresco is now the largest open source

content management company in the world

Founded in 2005, with offices in London &

Atlanta
250+ global channel partners
2,500 customers in 55 countries, including
Alfresco is...
Complete ECM

Document Web Content

Management Management

Collaboration Email
Archive

Electronic Records Image

Management Management

Digital Asset
Workflow Management
Access & Features
eMail Web Browser
Mobile
FTP Kofax
Client Access Network Drive
MS Office
WebDAV
Google Docs IBM Lotus

Security
Rules / Actions
Version
Metadata
Search
Content Services Lifecycle
Workflow Renditions

Replication
Document Content and Properties

• Manage any content (.doc

.ppt .xls .jpg .mp3 ODF
XML .mp4)
Properties

• Metadata – information
about the document
o Name, Title, Who created,
When Created, When Document

modified
• Can be extended
o I.e. Customer number and
name
• Support custom types
Version Control

• No need to track by file

name
o Alfresco –v1.ppt Properties

o Alfresco – v1.2.ppt
o 2010-05 Alfresco.ppt

• Keep relationship Version Document

between versions
• Role back
• Traceability
Access Control

• Lock file on edit

o Stop multiple editors
• User Roles Lock Properties

• Security
o Control who has access
Version Document Roles
o Control the role that they
have

Security
Access Control

Patti
Jennifer
Risley
Watmore
VP of HR
CEO
Renditions and Comments

• Create related files

• Transform to a different
format Lock Folder Properties

o i.e. HTML, PDF, JPG

• Allow users to comment
Version Document Roles
on content
• Comments managed as
separate objects Security Renditions Comments
DMS

Create Deliver

Review
Store
Document proses
Example : Selling Product

Document proses without Alfresco

Example : Selling Product

Document proses without Alfresco

DMS Example

Document proses with Alfresco

Search
• Make it easy to find
content
o Both Simple and Advanced
search
• Can search for...
o Folders / Containers
o Content (all types)
o Custom types (example
‘Contract’)
o Aspects (example
‘customer = ACME’)
o Application specific
(example ‘Contract and
customer = ACME’)
Workflow

Workflow without Alfresco

Workflow With Alfresco

Approval document with Alfresco

 Collaboration

Share and collaborate

with your colleagues.
Easily share, organize and
collaborate on your files.
Whilst retaining control
in one central place
Site

Project Section for collaboration in one central place

Social Features
Like Content

• Users can ‘Like; • Sorting base on

Content popularity
– Provide
feedback to others
Social Features – Followers

• Follow influential
people
o Use search to find
people to follow
o Activities – what are
they doing
• Find out who is
following you
Changing Content
Old School The Way Forward
• Check out • Select Online Edit
• Save to desktop o Alfresco launches
client application
• Navigate to find file
• Open the file
• Make Changes &
Save
• Make changes o Alfresco creates a new
• Save changes version
• Check-in
• Navigate to find file
SharePoint Protocol

1)
1) Edit
Edit Online
Online
Opens
Opens document
document directly
directly
in
in native
native application
application

2)
2) Save
Save
Versions
Versions and
and updates
updates
directly
directly in
in Alfresco
Alfresco
Alfresco Explorer

The Alfresco Explorer web client provides a full web-based user interface
providing document management, collaboration and administration
capabilities
Alfresco Shared

The Alfresco Shared web client provides a full web-based user interface
providing document management, collaboration and administration
capabilities
Viewing Content

• Redesigned UI
o More room for
preview
o Toggle actions,
properties, tags, etc.
• Support more formats
o Preview Video and
Audio
o Support for Apple
iWork files
Access Content From...
Web
Shared Drive Email

SMTP Listener SharePoint / Office

Mobile
Mobile

People Move
We Have an App for that…

• Find content
o Browse sites and folders
o Search
• View content
o View file information
• Download to device
o Open in app
• Favorites
• Send content to others
• Comment
• Upload content (WebDAV)
 The open platform for
social content management.
Alfresco Enterprise pricing Examples – Physical
Machines
1 Alfresco CPU is 1 physical or virtual CPU up to 4 cores

2 Cores 6 Cores
1 Alfresco CPU 2 Alfresco CPU’s

2 CPU * 2 Cores each 2 CPU * 6 Cores each

2 Alfresco CPU’s 4 Alfresco CPU’s
Alfresco Enterprise pricing Examples – Virtual
Machines
1 Alfresco CPU is 1 physical or virtual CPU up to 4 cores

Virtual
Machine 2Cores Allocated Virtual Host 6 Cores Allocated
1 Alfresco CPU 2 Alfresco CPU’s

2 CPU * 4 Cores allocated each 2 CPU * 6 Cores allocated each

2 Alfresco CPU’s 4 Alfresco CPU’s
Alfresco Enterprise

• Enterprise level deployment

• Aimed at large organizations & projects
• Price $73,750
• Includes
o 2 Production servers, 2 Test servers and X Dev servers
o High Availability (clustering)
• Additional CPU’s
o Production servers $34,375
o SOLR server $25,000 (Note: Only needed if customer wants to run
Index Server on a separate server)
o Test servers $6,875