1440 MINUTES IN A

DAY: MANAGING
YOUR TIME
How this training will help...
Learning objectives
• What is time management?
• Prioritizing your time
• Procrastination and how to avoid it
• Techniques to manage your time better
Where
Does
the
Time
Go?
2

Time Management
3 Tips & Strategies
4
SETTING GOALS
PRIORITIZE YOUR TIME

Identify how you are currently spending

your time.

Evaluate if there are tasks you need to

cut back to save time for other
commitments.
UNDERSTAND WHY DO WE
WASTE TIME?
● Everyone struggles with time,
which is okay but do not let bad
habits be a lifestyle.
● Common reasons:
○ When we feel overwhelmed
○ Too much pressure
○ Dealing with the unknown
○ Less structure
BALANCING
DISTRACTIONS
Distraction shows up differently for every person. Identify what are your biggest
distractions and have two strategies to navigate them.

a. Phone & social media

i. Do your best to avoid being on your phone for hours when you wake
up in the morning
ii. When you do schoolwork, keep your phone at a distance or in a
different location where you do not see it.

b. Watching TV/Netflix, etc.

i. When you start your day, try to accomplish your hardest TASKS first
before watching TV. Be mindful it is tough to walk away from doing
things we love to do.

c. Spending time with others

i. if studying with others motivates you, consider studying with a
classmate instead of your friends or folks that will distract you.
Schedule everything you
have to do and give it a
date & time.

Stay committed to your planner.

● Planner book
● DIY notebook planner
● Online planner w/
reminder

Tips: color code, interact

with your planner every
day & list tasks’ in order of
importance
To-Do Lists

● Create 2 concrete to-do lists

○ A weekly to-do list (Master List)
○ A daily to-do lists

● What to include
○ Homework, assignment, projects
○ Meetings, deadlines, errands
○ Daily chores, personal tasks, etc.

● Use the list to analyze what is important

○ Categorize to-do list by classes, work
projects & personal life
○ Rank your task based on urgency
 ● Change the mindset of “multitasker”
to “maximizer.”

● Are there any 2 - 3 tasks

that can be accomplished
MAXIMIZE at the same time?
YOUR ● For example:
TIME ○ Making chicken in the oven,
doing laundry & folding
washed clothes
○ Watching your favorite tv
show & organizing your binder
○ Talking on the phone &
cleaning your study space
THE POMODORO TECHNIQUE
PLAN AHEAD
 1. Plan your “Busy Days” the night before

2. Maximize your time – do not waste the small

pockets of time

3. Focus on one thing at a time

4. Give yourself a cut off time

5. Schedule your escape

a. Schedule “YOU” time

b. Take a break to recharge

Managing Your Busy Schedule

 Prioritization Grid
URGENT NOT URGENT
A B
Deadline Paper due next month

Important
Presentation tomorrow Planning
Scheduled at work Some calls or requests

Pick child up at daycare Rejuvenation time

C C
Not important

Interruptions Trivia
Disruptions Busy work
Some calls Time wasters
Friend asks favor Gaming, Facebook
CHUNK, BLOCK, TACKLE
TACKLING PROCRASTINATION
EAT THE FROG
ORGANIZING WORKPLACE
MANAGING WORKFLOW

S.T.I.NG. ACTION
DEALING WITH EMAILS &
MEETINGS
WHAT I DID TODAY