New Abyssinia COLLEGE

Department of Accounting and Budget Support

Unit of Competence:
Producing Spreadsheet

By Meresa H. / 2022
 Producing Spreadsheet
• Learn outcomes Covered
• LO1: Select and prepare resources
• LO2: Create a simple spreadsheet
• LO3: Produce simple charts
• LO4: Finalize spreadsheets

By Meresa H. / 2022
LO1: Select and Prepare Resources
• In order to perform a given
task appropriate/required
resources should be available
on time.
• Hence, in creating and using
spreadsheets appropriate
resources can be
summarized as follows
Well Quipped computer laboratory
Microsoft Excel software
Computer with all required accessories
Adequate TTLM
Reference books and manuals with
adequate instructions
Other required equipment
Identify task requirements
Data entry
Output
Data presentation
Storage
Formats etc
Prepare to use spreadsheets
• A spreadsheet is a very useful computer
application that makes it easy to carry out • In formatting a spreadsheet, you
repetitive tasks involving numbers.
may need to ensure it complies
• Organizations use spreadsheets to store
and calculate numerical data such as with the organization’s style
• financial statements or product pricing
information. guidelines.
• Store management,
• Data analysis like in statistics, and • In this LO you will learn about:
• Construction data analysis in Surveying.
• Setting up a spreadsheet • Using safe and efficient work practices
• is a simple form of computer programming.
• Most people in business or working in an • Identifying task requirements and
office will be expected to use and produce
spreadsheets. selecting the best application
Using safe and efficient work practices
• To determine which control measures to
implement, this Competency must consider
the following:
• Postures, movements, forces, and
vibrations relating to the hazardous
manual task
• The duration and frequency of the
hazardous manual task
• Work conditions that may affect the
hazardous manual task or the worker
• The design of the work area and layout of
the workplace
• The systems of work used
• The nature, size, weight, or number of
people, animals, or things involved in
carrying out the hazardous manual task
• Musculoskeletal disorders (MSD)
• The repetitive movements and sustained body position
associated with entering data into a computer is regarded
as hazardous manual task and put the operator at risk of
developing an MSD
• MSDs may include conditions such as:
• sprains and strains of muscles, ligaments, and tendons
• back injuries, including damage to the muscles, tendons,
ligaments, spinal discs, nerves, joints, and bones
• joint and bone injuries or degeneration, including injuries to the
shoulder, elbow, wrist, hip, knee, ankle, hands, and feet
• nerve injuries or compression, e.g. carpal tunnel syndrome
muscular and vascular disorders as a result of hand-arm
vibration
• soft tissue hernias
Standard precautions
• Your organization may require you to
use standard precautions,
particularly work practices related to
the prevention of repetitive strain
injuries (RSIs).
• These include
• ergonomic practices,
• workstation design,
• enforced breaks, and
• regular exercise routines.
LO 2: Create Simple Spreadsheets
Create simple spreadsheets
• Define the purpose and uses of a • Opening Excel:
spreadsheet 1. Double click the Excel Icon on the
• A spreadsheet is like an electronic ledger
sheet and
desktop or
• It is one element/ component of the 2. Click start button→ all programs →
Microsoft Office applications. Microsoft office → Microsoft Excel
• Allows users to enter and manipulate data. 2007  Start New office document
• It can be used to automate calculations or under general tab,  blank
analyze numeric information. worksheet
• It is used to automate
• accounting tasks,
• budgeting, or
• any application that requires many
calculations.
Parts of an Excel spreadsheet or windows
 Define a column, row, worksheet, and cell
• A spreadsheet A program that displays
data (text & numbers) in a table called a
worksheet.
• It is comprised of rows, columns, and cells.
• A column is a vertical line on the
spreadsheet and they are defined by
letters. There are 16,384 Columns in
the spreadsheet.
• A row is a horizontal line on the
spreadsheet and they are defined by
numbers. There are also 1,048,576
Rows in the spreadsheet.
• A cell is the intersection of a row and
column and is represented as a rectangular
box on the worksheet.
• Cells are defined by the column and row at
which they intersect. The current cell is
displayed in the Name Box.
• What 3 things can you type into a cell?
• Label = words or letters
• Value = numbers
• Formula – statement that performs a
calculation
• The worksheet is a working area where
you can store or enter, manipulate,
calculate, and analyze data such as
numbers, texts, and formulas on it.
Entering data in a spreadsheet
• Sorting data in excel
• in order to enter data:
• Locate the cell in which the data is to be
placed (a box should be highlighted or
selected) that is the active cell.
• Type the data
• General, Accounting, Currency, Data & time
• Press enter or click out of the cell when
you finished your work or action.
• Check the accuracy of the data
• Font type, size, color, and style
• If necessary, amend it or correct it or
 Sort by name
change their font size, style color, and so
on.  Then by basic salary
 Then by bonus
 Click OK