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IT I
R RS
WT T E
ER LE
T L
T MA
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 HEADING

• It includes the sender’s address at the top left hand

corner of the letter.
• Includes House/ office number, name of the building,
name of the street
• May include email address and phone number
 DATE
It appears just below the address, after leaving some
space. Always write the full date:
• 12th October 2020
• 12 October 2020
• October 12, 2020
• 12/10/2020 - wrong way to write the date.
 RECEIVER’S ADDRESS
Address your letter to the editor as shown below:

The Editor
Complete name of the newspaper
Complete address of the newspaper
 SALUTATION
You can address a letter to the editor in the following ways:

Dear Editor
Sir/ Madam

The salutation is placed just below the receiver’s address.

 SUBJECT

• State the topic on which you are writing in simple,

straight forward and concise manner.
• Underline it to make it stand out.
• The subject can be placed either below or above the
salutation.
 BODY
• It’s the soul of your letter
• Contains the message you want to convey
• Divide it in several paragraphs but usually three are sufficient
• First – state the purpose of writing letter
• Second – give details of your topic
• Third – draw a conclusion/ make an appeal/ sound a warning/
draw the attention of a third party/ request for publishing
your letter
 CLOSING
Sigh off your letter in one of the following ways:
Yours sincerely/ Yours truly
Note: Yours (correct)
Your’s (incorrect)
Yours’ (incorrect)

Just below it write your signature, Name and designation

 LETTERS TO THE EDITORS
• To express opinions on a problem, issue or event that has
implications for the general public
• To draw the attention of the general public and concerned
government officials/ departments to the problem, issue or
event
• To respond to an article or a news item – praise it, criticize it
or point out errors in it
• To give information on some subject, issue or development
• Clarify something or to set the record straight on a public
matter
Bodhi space of learning
21 Anna Salai Marg
Chennai
16th September, 2020
The Editor
The Hindu
Chennai
Sir
Subject: growing addiction to TV among School Going Children
Thank you for focusing public attention on the menace of too much TV viewing among
children in the article published on 12 September, 2020. As a researcher in Educational
Psychology, I would like to express my views on the issue.
With satellite TV channels having invaded our living rooms in a big way, children of an
impressionable age are already addicted to the idiot box. Thus they not only expose
themselves to harmful radiations from the picture tube but also lose out on studies. What is
more frightening is that some programmes are so full of violence and vulgarity that they
cannot be viewed with the family.
Total ban is not the solution, for TV helps in children’s growth and development. All shows
not appropriate for children should be blocked and watching TV during meals and study
time should be a big NO. children throwing tantrums on not being allowed to watch TV need
to be counseled and talked to. I do hope you will publish my views for the benefit of
children and parents alike.
Thank you.
Yours truly
Mahesh Rao
(Director)
 APPLICATION FOR A JOB
• Aim : To help you sell yourself
• State clearly: the job you want/ your abilities/ what you
have to offer
• Should be written in polite and formal language/ tidy/ in
good handwriting
• Draft it carefully to impress and win confidence of the
prospective employer
 GUIDELINES
• Be polite and keep the tone formal
• Direct your opening remarks to the needs or interests of the prospective
employer
• Keep your letter brief and concise but include all essential facts – your
personal details, qualifications, accomplishments, goals etc.
• Avoid long confusing sentences
• Watch out for spelling, punctuation and grammar
• Don’t brag or boast about your abilities
• Refrain from making any false claims regarding qualification,
experience, salary previously drawn etc/
 COVER LETTER
• An effective cover letter basically introduces the candidate and expresses
his/her interest in and suitability for the job or position applied for
• It normally consists of three short paragraphs – the first paragraph as an
introduction, the second with all necessary information and the third as a
concluding one
• Address your cover letter directly to the recruiter or hiring manager
• Express interest in the job and the company or organization you are
applying to
• Show you can make a difference to it
• Highlight your strengths and key skills
• Include examples or details of your professional
successes, achievements and awards, if you have any
work experience
• Proofread your cover letter carefully and remove all the
spelling and grammar errors
• Keep your cover letter short
 BIO-DATA
Your bio data should include following details:
• Name
• Age
• Telephone number
• E mail
• Marital status
• Training
• Past experience
• Professional qualifications
• Abilities
• Record (what you have done)
• References
• Goals
• Previous jobs