Preparation of WPP

 To comply the AG Audit Observation.

 Conducted the as-is-study of the procurement practices of UPPTCL.
 Collected procurement documents available with the UPPTCL.
 Framed the outline of the WPP with an objective to ensure Efficiency,
Effectiveness and Transparency in the Procurement Process.
 Divided in to three parts (1.Procurement of Works, 2.Procurement of
Goods and 3.Procurement of Services).
 Customized based on the standard Procurement Policies/ Rules /
Procedure/ Guidelines/ Practices/ Office Orders & Tender
Documents of UPPTCL.
 Modified/Improved considering Suggestions/ Best Practices of other
TRANSCO/ GoI Policy documents.
 Reviewed extensively chapter wise by the All Directors/ Senior
Officers in two rounds in more than ten sittings.
 Snapshot of
WPP

Chapter-1 Chapter-2 Chapter-3 Chapter-4 Chapter-5 Chapter-6 Chapter-7

Technical/
Tendering Procurement Procurement
Introduction Administrativ Tender Post Award
Process up to of of
to WPP e Approval/ Preparation of Works and
Award Of
Financial
Linkage
(SBD)
Works Closure Goods Services
 Snap Shot of Chapter-2
Pre-Award Of Works

Preliminary Project
Funding of
Schemes for Works Approval
Projects
Transmission Preparation of
System Estimate - for
Bidding/Tendering

Land Acquisition financial

linkage
Administrative
Technical / Investment
Approval Approval
Substation
Demand Power Boundary Wall Estimate
System
side Evacuatio & Approach Funding
Strengthe
requireme n Road through
ning
nt Schemes Internal
Schemes
Schemes Resources

Transmission Line
Estimate
Contouring and Deposit
 Soil testing Work

Walkover & GI Tariff Based

Survey Competitive
Bidding

Preliminary
Expenses
Coding of the
Project
 Snap Shot of Chapter-3
Preparation of SBD

Fixing the Other

Terms of Payment &
Contents of SBD Qualifying important
PV Clause of the SBD
Requirment Clauses of
SBD

Vol.-I Vol.II Vol.-III Techncial Financial Other

Qualification Qualification Qualifying Terms of
Criteria Price CPBG
Payment variations
(P/V)
NIT Form of
Bids
Technica LD
l Performanc
e Mobilisation
Specifica
Substation Minimum Qualificatio Advance
tions
& Average n
ITB) Annual
Transmissio P/V for Line
n Line Turn Over Force Majeure
Bill of (MAAT) Equipment
Works
Quantities Experience
(BOQ) & S/S Supply &
Qualififying
Price Erecion
criteria of
BDS Drawings, Schedule Payment
JV/
GTP &
Consortium
Designs

Substation & Liquid P/V for S/S

Transmission Assets Equipement
GCC Line Works Line Supply &
Performance Erection
Experience Payment
Bid
Capacity
SCC
Net
Worth
Vendor's Computationa
Technical Civil Wroks l Procedure of
Qualification Payment P/V
Standard
Formats

4
 Snap Shot of Chapter-4
Tendering
Dealing
Methods of Types of Tendering with other
Tendering Tendering Process ascepts of
Tender

Execut Select
Open Limited ion of method
Tender Singl Singl Two Single
Tender Project and Type Tender
Enquiry EOI e e Stage
Enquiry s/ of
(OTE) Stag Stage Biddi
(LTE) tendering
Works e Singl ng
throug Two e with
Enve Floating Snap
h Envel Expre Biddin
Empan lope ope ssion of NIT
Syst g
elled Syste of
Contra ems m Intere conduc
Domesti Internati ctors (1S2 (1S1E st t Pre-
c onal (EEC) E) ) (EoI) Bid Annul
Competi Competi Confere ment
tive tive nce of
Bidding Bidding tender
(DCB) (ICB) Modifica
tion or
withdrw Re-
al of bid Biddin
g

Opening
of the
bid Negoti
ations
with L-I
Evaluatio bidder
n of
Techno-
Commcial
Proposal Tender
Comitte
Financi es
al
Evaluati
Issue
on
of
LOA 5
 Snap Shot of Chapter-5
Post Award of Works and
Closure
Execution &
Dispute and Closure
Changes in Monitoring the
Dispute aspects of
Scope of works Progress of
Processing of Resoluation the Works
works
Payment

Solvin Event of Punch Points

Inspectio Delievr
g y of Default
Joint Survey ns of
ROW/ Materia
materials
Way ls Invoice
Leave Hadnling Handing Over and
Procedure Taking Over
Terminatio Certificate
Issue of n of the
Revise BOQ Inspectio Contract
Dispatc
Grant of n at h
Extensi Factory/ Instructi
on of Processin Materials and
Site ons (DI)
Time g of Sub- works
standar Short
Closure Reconcilation
Valuation of works
the new items Signing bills
of
Indentu
re Bond Execution of
Payment
Balance works
Reconcilation &
Validity Of Final Payment
Issue of
Amended LOA BG and
Insurance
Debarring of the Custodian of
Contractor the
Project/works
documents

Black
listing of
Conntract
the
Performance
Contract evaluation and
or feedback
6
 Snap Shot of Chapter-6
Procurement Of Goods
Materials
Evaluation &
Indents Fix the Qualifying Other Matters
Initiation for Award
Procurment Requirment relating to
Procurment
of goods
Evaluation of the
Owner Price Bid
Supplied
Material Techncial Commercia Financial Inspection &
(OSM) Experienc l Experience Splitting of the Testing
e Experience s
Fix the Tender Quantity
Technical
particulars
(GTP) and Payment
Drwaings Supply Delivery Schedule Terms
O&M Technical Experience Minimum
Material Qualificat s Average
ion Annual Turn
Over
Performa (MAAT) Validity of the
Price
nce Order
variations (P/V)
Criteria

Type Test
Requirment Minimum
Offer qty Repeat Order
Guarantee

Debar/ Black
Testing Listing/
Facilities Legal Procurment
Dispute Through GEM

Minimum
Local Other
Content Applicable
Policy

Exemption for
MSME Bidders 7
 NEW POLICIES
Sl. No. Particulars Events Actions
01 Single Only one responsive bid, The Tender shall be
Tender Received even after extension of cancelled at the first
15 days two time (cancelled) instances.

Only one responsive bid in the Tender shall be opened

2nd time (Fresh Tender) with the approval of next
higher authority
02 Post- Nomination basis/Single or Only with the lowest
Tender limited sources/Suspicion of bidder (L1).
Price cartel/ L-1 price is more than Price not reasonable,
Negotiation 5% of the estimated cost. tender shall be cancelled
03 Snap Price quoted are unreasonably Revised Price bid shall be
Bidding high/ inter-se position of the asked from among
lowest bidder changed due to Qualified/ Responsive
changes in Tax Laws/ Bidder bidders through e-tender
doesn’t acknowledge the LOA/ mode.
Contract cancelled prior to The revised price bid shall
execution. not be higher than the
price quoted in the
original price bid. 8
 NEW POLICIES
Sl. No. Particulars Events
04 Indemnity Prior to lifting of the delivered
Bond Equipment/ materials including OSM
by the EPC Contractor
05 Bid Capacity Available bid capacity:
=[(2 x A) –(0.5 x B) – C )], should be
equal to or more than the tendered
estimated price
where ,
A= Highest Project Related Annual
Turnover of the Bidder.
B= Total Order Value of Ongoing
Work.
C= Package(s)/Works finalized but
yet to be awarded.
06 Payment •70% on supply of materials.(after
Terms (Sub- completion of foundation work)
station •20% after erection ( earth filling &
Supply ) cable trench work of control room)
•10% after commissioning ( Handing
over and taking over)
•Control Relay Panel, Control &
Power Cable, Battery, Charger, SAS
etc. after completion of Control
Room
Reason
Ensure the legal right on the
materials handed over to
contractor for erection.
To ensure the award of
contracts within the capacity
of the bidder.
Prior to opening of the price
bid, Bidder’s bid capacity
Qualification shall be
considered for selection of
lowest bidder
Interlocking of the Supply
Payment with Civil works so
as to prevent the contractor
from neglecting the civil
works
9
 NEW POLICIES
Sl. No. Particulars Events Reason
07 P/V Major Equipment/Civil works Easy to calculate , No
Clauses based on changes of WPI Index Conflict of Interest,
on Taxable value. Safeguarding both the Party.
Accepted by ADB/JICA.

08 Repeat • Original P.O. awarded on opn To meet Urgent

Order tendering process. Requirement/small
• Limit up to 25% of the additional requirement basis
original quantity ordered. within 6 month
• Order should be placed
within 6 months after
completion of supply.

09 Preliminary GIS survey/ Walkover Survey, In order to ensure the

works Countering/Soil testing etc. optimal route of lines,
proper design & Drawings .
Accurate estimation.

10
 New Policies
Sl. Particulars Remarks
No.
10 Minimum Applicable as per Department of Industrial Policy &
Local Promotion (DIPP) under Ministry of Commerce and
content Industry, GoI to all local supplier. AND
Ministry of Power vide its Order No. 11/05/2018-
Coord Dtd. 20th Dec 2018 issued the guideline of
Local Content to be applicable for Transmission
Equipment in Power Sector.
11 For MSMEs
i. Tender cost Fully exempted
& EMD
ii. Price •25% of material procured shall be reserved for
Preference MSMEs.
• If, the L-I bidder is MSME-100% order will be
placed
12 Procurement for direct on-line purchases of computer, office
-GEM automation equipment, office furniture, office
stationery.
Up to Rs.50,000.00, Rs. 50T to Rs. 1L(three
quotation) & Rs. 1L to 30 L (two part bidding)
11
 DPR for Deposit work Only
Sample calculation for construction of 220/132 KV Transmission line on the basis of cost data as per WPP
and 74th BOD dated 16.02.2021
Rate in Amount in
Sl.No. Description/ Item / Material    
Rs. Rs.
1 Total Electrical Supply as Per BOQ (In Rs.
with GST)     Let x x
Total Erection as Per BOQ (In Rs. with GST)
2
    Let y y
3 Sub total (A)      (x+y)
4 Price escalation on (A) 3.00% Above one year 3% x A
 
5 3.00%   3% xA
Contingency on (A)  
6 ROW & Land/Crop Compensation 7.50%     7.5% x A
Expected Expenditure for obtaining NOC
7 from other departments such as Forest, A per requirment of the line Let z z
Railways, NHAI etc.
8 Total (B)      A+(3%+3%+7.5%)xA+z
IDC on 70% on (B) (Not Applicable for 0.00
9 0.00%    
Deposit work)
10 Total (C)       B+0.00
For 220/132 15% x C
11 Supervision Charges 15% on (C) 15.00%  
KV Lines
12 Total (D)      C+15%xC
13 GST @ 18% on Grand Total      18%xD
14 Grand Total Inclusive of GST      D+18%xD
Note:-          
1- Sample calculation has been prepared on the basis of guidelines issued vide WPP and BOD 16.02.2021
2- Price Escalation shall be applicable for the Transmission line having completion period more than 01 year only.
         
 DPR for Deposit work Only
Sample calculation for construction of 132 KV Transmission line on the basis of cost data as per WPP and 74th
BOD dated 16.02.2021
Rate in Amount in
Sl.No. Description/ Item / Material    
Rs. Rs.
Total Electrical Supply as Per BOQ (In Rs.
1
with GST)     Let x x
Total Erection as Per BOQ (In Rs. with GST)
2
    Let y y
3 Sub total (A)      (x+y)
4 Price escalation on (A) 3.00% Above one year   3% xA
5 Contingency on (A) 3.00%     3% xA
6 ROW & Land/Crop Compensation 7.50%     7.5% x A
Expected Expenditure for obtaining NOC from
7 other departments such as Forest, Railways, A per requirment of the line Let z z
NHAI etc.
8 Total (B)      A+(3%+3%+7.5%)xA+z
IDC on 70% on (B) (Not Applicable for 0.00
9 0.00%    
Deposit work)
10 Total (C)       B+0.00
For 220 KV 15% x C
11 Supervision Charges 15% on (C) 15.00%  
Lines
12 Total (D)      C+15%xC
13 GST @ 18% on Grand Total       18%xD
14 Grand Total Inclusive of GST       D+18%xD
Note:-          
1- Sample calculation has been prepared on the basis of guidelines issued vide WPP and BOD 16.02.2021
3 For deposit works, Supervision charges will be taken 15% as per corporation order No. 530 –Works-14/PCL-2002-40-K/2000 Dated.
22.04.2002 (for workdone by development authorities/industrial development authorities/NHAI/Expressway Authority/UPEIDA for
their own wider public intrest projects rate must be as per OM 892/funs'kd¼ok0,oafu0½@mizikVªkdkfy@2018@lqijfotu pktsZt
fnukad 27 uoEcj] 2018).

4 For deposit works GST will be calculated as per Letter No. 08/DGM(Tax)/GST Cell/2018 dated 23.02.2018 of GST Cell of UPPTCL.

5
As per letter no. 162/m0iz0ik0V®k0dk0fy0@eq0@vU;@ dated 16.04.2018, IDC will not be charged against deposit works.
6 Price Escalation shall be applicable for the Transmission line having completion period more than 01 year only.
 DPR for Funded scheme
Sample calculation for construction of 220 KV Transmission line on the basis of cost data as per WPP and
74th BOD dated 16.02.2021
Rate Amount in
Sl.No. Description/ Item / Material     in Rs.
Rs.

1 Total Electrical Supply as Per BOQ (In Rs. Without

GST)     Let x x
2 Total Erection as Per BOQ (In Rs. Without GST)     Let y y
3 Sub total (A-1)      (x+y)
4 GST @18% on A-1      18%x (x+y)
5 Sub total (A)      (x+y)+ 18%x (x+y)
6 Price escalation on (A) 3.00% Above one year   3% x A
7 Contingency on (A) 3.00%     3% xA
8 ROW & Land/Crop Compensation 7.50%     7.5% x A
Expected Expenditure for obtaining NOC from other
9 A per requirment of the line Let z z
departments such as Forest, Railways, NHAI etc.
10 Total (B)      A+(3%+3%+7.5%)xA+z
11 IDC on 70% on (B) 5.00% for 1.5 years   5% x 70% x B x 1.5
12 Total (C)       B+5%x70%xBx1.5
13 Administrative and establishment charges on (C) 7.00% For 220 KV Lines   7% x C
14 Grand Total (D)      C+7%xC
Note:-          
1- Sample calculation has been prepared on the basis of guidelines issued vide WPP and BOD 16.02.2021
2- Price Escalation shall be applicable for the Transmission line having completion period more than 01 year only.
 DPR for Funded scheme
Sample calculation for construction of 132 KV Transmission line on the basis of cost data as per WPP and
74th BOD dated 16.02.2021
Rate Amount in
Sl.No. Description/ Item / Material     in Rs.
Rs.

1 Total Electrical Supply as Per BOQ (In Rs. Without

GST)     Let x x
2 Total Erection as Per BOQ (In Rs. Without GST)     Let y y
3 Sub total (A-1)      (x+y)
4 GST @18% on A-1      18%x (x+y)
5 Sub total (A)      (x+y)+ 18%x (x+y)
6 Price escalation on (A) 3.00% Above one year   3% x A
7 Contingency on (A) 3.00%     3% xA
8 ROW & Land/Crop Compensation 7.50%     7.5% x A

Expected Expenditure for obtaining NOC from other

9 A per requirment of the line Let z z
departments such as Forest, Railways, NHAI etc.

10 Total (B)      A+(3%+3%+7.5%)xA+z

11 IDC on 70% on (B) 5.00% for 1 year   5% x 70% x B
12 Total (C)       B+5%x70%xBx1.5
9% x C
13 Administrative and establishment charges on (C) 9.00% For 132 KV Lines  

14 Grand Total (D)      C+9%xC

Note:-          
1- Sample calculation has been prepared on the basis of guidelines issued vide WPP and BOD 16.02.2021
2 Price Escalation shall be applicable for the Transmission line having completion period more than 01 year only.
16