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Guidelines on Handling Laptop (GHL)

October 13, 2021

Cecile G. Escalante
Prepared by: Senior Vice President - Information Technology Group

Noted by: Susan D. Nunga

Senior Executive Vice President

For the approval of the: Executive Committee

Objectives: 2 of258
of 10

1. To determine who will be entitled among the employees to

use or be issued with company laptop;

2. To set up an amount per job level;

3. To determine the laptop specifications or requirements;

and

4. To apprise the Executive Management of the risks in

bringing home the laptops.

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Nature of work of employees entitled to use laptop: 3 of358
of 10
1. For continuity of operations or as part of the business continuity plan
(BCP), these employees can work from home (WFH);

2. Purpose and acceptable use- A portable equipment where the employee

can create, retrieve, share or present reports during meetings or in the
performance of his/her tasks.

3. For Audit and Compliance Departments – to efficiently perform their

tasks particularly during branch or department onsite reviews.

4. FinnOne Neo critical processes:

4.1. LAD
4.2. BSD
4.3. ITG
4.4. AcD
4.5. TrD

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 Proposed Officers and employees with budget: 4 of458
of 10
Budget No. of
  Position/Job Level (Current) Proposed employees Estimated Cost
1. Executive Management Php80,000.00 50,000.00 4 200,000.00
2. Management Committee (ManCom) 9 360,000.00
3. Senior Relationship Managers 8 320,000.00
4. Branch Managers 19 760,000.00
5. Finnone Neo critical processes
5.1
. LAD 1 40,000.00
5.2
. AcD 1 40,000.00
5.3
. TrD 1 40,000.00
6. ITG – FinnOne Neo and Firewall 2 80,000.00
7. BSD – Check clearing Php40,000.00 40,000.00 1 40,000.00
6. MkD Head * 90,000.00 1 90,000.00
7. CBD Head and Specialist 2 80,000.00
8. IAD Personnel 5 200,000.00
9. RCD Personnel 2 80,000.00
10. Secretariat 2 80,000.00
11. RMD 40,000.00 1 40,000.00
* High specification requirements due to applications and software requirements in59
Total the performance of her2,450,000.00
duties and
responsibilities.

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Summary of existing laptops : 5 of558
of 10
No of employees
  Position/Job Level No. of employees with existing laptop For purchase
1. Executive Management 4 4 -
2. Management Committee (ManCom)* 9 9 -
3. Senior Relationship Managers 8 4 4
4. Branch Managers 19 12 7
5. Finnone Neo critical processes
5.1. LAD 1 1 -
5.2. AcD 1 1 -
5.3. TrD 1 1 -
6. ITG – FinnOne Neo and Firewall 2 1 1
7. BSD – Check clearing 1 1 -
6. MkD Head 1 - 1
7. CBD Head and Specialist 2 1 1
8. IAD Personnel 5 5 -
9. RCD Personnel 2 2 -
10. Secretariat 2 2 -
11. RMD 1 0 1
Total 15
Total Cost (1 x 90,000.00) + ( 14 x 40,000.00) 650,000.00

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Laptop Specifications: 6 of658
of 10

Minimum requirements

1. Laptops to be purchased should all be Window based

2. At least 8GB RAM and Corei3

3. SSD 500GB Hard disk

Note: Specifications may be increased depending on the applications or software

needed by the employee in the performance of his/her task. Deviation from the
amount shall be approved as per POAA.

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Depreciation and disposal: 7 of758
of 10

1. Depreciation - Laptops shall be depreciated for three (3) years

2. Disposal – All laptops for five (5) years and above shall be disposed via sale.

The officer shall prepare the FFETF and submit to the ITG Head together
2.1. with the five (5) year old laptop for ITG to reformat of the Harddisk.

Once reformatting is done by the ITG, the laptop and FFETF shall be
2.2. turned-over to GSD.
The General Services Department (GSD) shall be in-charge on the disposal
2.3. of the laptops.

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Risks involved when laptops are taken home: 8 of858
of 10

  RISKS
The laptops used by employees are vulnerable to theft,
1. loss, or damage;
Company files stored on the laptops may be shared,
2. leaked or breached;

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Recommendations: 9 of958
of 10
1. Approval of the recommended officers and employees listed under slide
4 of 10 for 59 pax;

2. To protect the data stored on the laptops, personal care and security
(lock PIN, wiping of data in case of lost or stolen device, etc) shall be
observed on the company issued laptop;

3. In case of resignation, employee shall properly turn-over company

issued laptop; and

4. In case of loss of company issued laptop, the employee shall be liable to

the market value of the laptop.

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Guidelines on Handling Laptop (GHL)

October 13, 2021

Cecile G. Escalante
Prepared by: Senior Vice President - Information Technology Group

Noted by: Susan D. Nunga

Senior Executive Vice President

For the approval of the: Executive Committee

End of Presentation

“We are a Caring Bank that is Deeply Rooted

BANK OF FLORIDA
In the CommunitiesMARKETING
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