Purpose:- SOP for ID Card

Documentation :-
i. Rockstar Information Form
ii. Authorization
iii. Printing & Distribution

Rockstar Information Form :-

• Rockstar information form to be submitted with 2 Passport size photo.
• After receiving the forms gather all the data on excel sheet & scan the photos, rename them.
• Check all the forms (Hard Copies) and paste one photo on the form as well.
• Make a sheet for ID cards distribution in a decided manner with a column of signature.

1
Mail to be sent to vendor :-
• Send the excel sheet & photo to the printing person on his/her mail.
• Check (i) point under checking process.

Checking :-
• Check all the details when the soft copy of ID cards will be received on mail and go ahead for printing if everything is fine.

Authorization:-
 After receiving the hard copy of ID cards get them authorized from Arun Tiwari (Authorized Signatory)
 After authorization form HRD call the Custom Officer and take time for his availability for signing on ID cards.
 Three things will be sent to at custom officer's office.
i. Rockstar Information Form
ii. Register and the hard copy of ID cards.
iii. He will keep the forms with him only and will give back the register and hard copy of ID cards.

2
Printing :-
• Once he will sign on all of them, We need to send the signed copies of ID card for lamination at printing's office. And when ID cards will
get laminated will send someone for collection.

Distribution :-
• When the final ID card will be received in office, we need to distribute them by calling them at reception one by one and get their
signatures on that (check point 4th in prepare column) sheet.

Responsibility : - Front Office cum Admin Coordinator & Head of HR