MS Access

Interface
 Prayer

Loving Father,
Come be with us today,
Fill our hearts with joy,
Fill our minds with learning,
Fill our lessons with fun,
Fill our friendships with kindness,
Fill our school with love,
Help us grow in love and kindness more like Jesus everyday.
Amen.
MS Access Screen Elements
MS Access Screen Elements

1. File Tab
 It provides access to the only menu in Office.
 It shows the following menus: Save, Save As, Open, Close, Info, New, Print, Save & Send, Help, Options,
Exit
MS Access Screen Elements
2. Quick Access Toolbar
 It provides access to the most common Access commands inclusing Save, Undo, Repeat and Copy.
MS Access Screen Elements
3. Title Bar
 It shows the open program and the name of the open file.
MS Access Screen Elements
4. Ribbon
 It provides access to the most common Access commands inclusing Save, Undo, Repeat and Copy.
MS Access Screen Elements
4. Ribbon
 It contains the command organized in three components.
MS Access Screen Elements
4. Ribbon
 It contains the commands organized in three components:
a) Tabs – represents the activities you perform and contain related groups
MS Access Screen Elements
4. Ribbon
 It contains the commands organized in three components:
a) Tabs – represents the activities you perform and contain related groups
b) Groups – organize related command. Group name appears below the group ribbon.
MS Access Screen Elements
4. Ribbon
 It contains the commands organized in three components:
a) Tabs – represents the activities you perform and contain related groups
b) Groups – organize related command. Group name appears below the group ribbon.
c) Commands – appear within each group.
MS Access Screen Elements
5. Dialog Box
 It opens a dialog box or task pane that provides more options.
MS Access Screen Elements
6. Scroll Bar
 It moves the document vertically.
MS Access Screen Elements
7. Record Selector
 It It displays the current record number and allows you to navigate to other records.
MS Access Screen Elements
8. Navigation Pane
 It shows a list of all available database objects.
MS Access Screen Elements
9. Status Bar
 It displays the information about the current object or view.
MS Access Screen Elements
10. View Buttons
 They allow you to switch between buttons such as Datasheet View, PivotTable View, PivotChart View and
Design View.
The Ribbon
File Menu
Home Tab
Home Tab
Home Tab
Home Tab
Home Tab
Home Tab
Home Tab
Create Tab
Create Tab
Create Tab
Create Tab
External Data Tab
External Data Tab
External Data Tab
External Data Tab
Database Tools Tab
Database Tools Tab
Database Tools Tab
Database Tools Tab
Database Tools Tab
Table Tools Fields Tab
Table Tools Fields Tab
Table Tools Fields Tab
Table Tools Fields Tab
Table Tools Fields Tab
Table Tools Table Tab
Table Tools Table Tab
Table Tools Table Tab
Table Tools Table Tab
Table Tools Table Tab
Table Tools Table Tab
The Navigation Pane
The Navigation Pane
You can change how the objects are displayed on the Navigation Pane.
1. Click the down arrow and check the objects that you would like to display the object list.
2. You can click All Access Objects to go back to the full list.
Opening and Closing an Object
You can open and close database objects from the Navigation Pane.
1. To open, double click the object.
2. To close, right click the object’s tab and on the context menu click Close.
Viewing an Object
There are many ways to view the objects:
1. Right click on the Table tab and click the kind of view you want to use.
Viewing an Object
2. You can also view database objects using the View buttons located at the right lower part of the
window.
Viewing an Object
3. Or, on the Home tab, click View and select the view you want to use.