BUSINESS

CORRESPONDENCE

EXCEL
 Excel is a spreadsheet program from
Microsoft and a component of its Office
product group for business applications.
What is Excel? Microsoft Excel enables users to format,
organize and calculate data in a
spreadsheet.
 Microsoft Excel has been around since 1982, first
introduced as Multiplan, a very popular CP/M
(Control Program for Microcomputers), but lost
popularity on MS-DOS systems to Lotus 1-2-3. In
1987, Microsoft introduced Excel v2.0 for
The History of Windows and by 1988 began to outsell Lotus 1-
Microsoft 2-3 and the emerging QuatroPro. In 1993,
Excel Microsoft released Excel v5.0 for Windows which
included VBA (Visual Basic for Applications), aka
Macros. This opened up almost unlimited
possibilities in automation of repetitive tasks for
crunching numbers, process automation, and
presenting data for businesses.
 Flash forward to present day with the latest
release of Excel 2019 and Excel365, Microsoft
Excel is the most familiar, flexible, and widely
Present Day used business application in the world due to its
Microsoft capability to adapt to almost any business
Excel process. Coupled with the use of other Microsoft
Office applications, Word, Outlook, PowerPoint,
etc., there is little that cannot be handled by this
very powerful combination.
 1) Business Analysis
2) People Management
3) Managing Operations
Top 10 Uses of 4) Performance Reporting
Microsoft 5) Office Administration
Excel in 6) Strategic Analysis
Business 7) Project Management
8) Managing Programs
9) Contract Administration
10)Account Management
1. Business
Analysis
Businesses naturally
gather data in their day-
to-day activities, which
may be data on product
sales, website traffic,
spending on supplies,
insurance claims, etc.
Analysis is the activity of
converting data into
something useful to the
people who run the
business.
2. People
Management
 Using Excel, information about an
individual person can be stored and
retrieved efficiently. A spreadsheet row or
column can be used for an individual record
that may include information like name,
email address, start date, items purchased,
subscription status, and last contact.
3. Managing
Operations
Business activities can often involve quite
complicated logistics. Inventory flows need to
be controlled so that you can keep operations
running smoothly – and without overstocking
on particular items. That means keeping track
of supplier and client transactions, listing
critical dates, and managing times and
schedules.
4. Performance
Reporting
A common way to convert data into a
performance report in Excel is to create a pivot
table. By inserting a pivot table and linking it
to data, you can extra useful information from
the dataset quickly. Pivot tables have
numerous in-built functions that allow for
tasks such as counting and summing certain
types of data within the dataset.
5. Office
Administration
Apart from recordkeeping, Excel is useful in
office administration for supporting day-to-day
tasks such as invoicing, paying bills, and
contacting suppliers and clients. It’s an all-
purpose tool for keeping track of and managing
office activities.
6. Strategic
Analysis Strategic analysis is where business decisions
are closely connected to the data and
formulas on spreadsheets. You apply Excel to
guide actions such as investments and asset
allocations.
As an example, based on an Excel model, you
may decide to take out currency insurance.
Spreadsheet analysis is designed to inform
business decisions in a specific way.
7. Project
Management
Projects are business activities that typically
have a budget and start and end dates. Project
plans can be placed into a workbook, which
can then be used to track progress and keep
the project on schedule. In an Excel sheet, you
can create a Gantt chart to map out tasks in
terms of durations and key dates.
8. Managing
Programs
A program is like a project, but may be
ongoing and can depend on participation by
users. Excel helps managers allocate
resources, keep track of progress, and
maintain participant records. Pivot tables are
useful here because you can quickly create a
pivot table to summarize large amounts of
data in a simple cross-tabular format.
9. Contract
Administration
Contract administrators like to use Microsoft
Excel because it provides a no-fuss means of
recording contract details, including dates,
milestones, deliverables and payments.
10. Account
Management
Account managers are generally required to
be competent Excel workbook users since
they receive and need to maintain customer
records. Excel is commonly used in account
management since it provides a simple way to
share and maintain client files.
  Not all jobs use Excel and those that do are often
considered ‘middle skill‘ jobs. However, Excel is
widely used. Having good spreadsheet skills gives
you the ability to work on all sorts of different
tasks. And you can more easily get value out of
Why You Need information that’s being shared in workbooks.
Excel Skills in  Once you know how to use Excel, you’ll find
yourself using it more and more. You can also
Business? quickly expand from doing basic tasks such as
sorting lists through to writing formulas and
creating nice-looking charts and pivot tables. It’s an
accessible platform that can be used to do both
simple and highly sophisticated business tasks.
THANK YOU