MGMNT Sys Induction

Leighton Asia Southern
Management Systems Induction
1
Introduction
 This presentation is designed to give you an overview of the Leighton

Asia Southern management system & other key processes.
 Our management system helps us achieve the highest standards in

providing world-class services to our customers. It encourages continuous
business improvement and the achievement of our goals and objectives
while driving customer satisfaction to higher levels.
2
LAS Management System
Our Management System evolved based on the following factors:
• Introduction of LHL’s Group Governance in 2005.

• Increase in company turnover.
• Increase in geographical spread.
• The company’s growth targets.
3
A number of concepts form the basis of the Management System:
 LAS aims to provide a service and/or product that is consistent across the region,
 In order to achieve this, there are corporate policies and procedures to be adopted
by all divisional offices and projects.
 If a form is required to be completed, there should be a procedure above it so it is

captured within the Management System ensuring everyone has access to and is
using the same/similar form.
4
 If a work process is required in one division there is usually a need for it in all
others.
 However it is recognized that some specific needs are required by various

divisions, usually associated with local laws and regulations. The number of
supplemental Divisional Procedures are aimed to be minimal to maximise the
consistency of our works across the Region.
 Each of the twenty (20) disciplines has a person responsible for its
implementation whether in an office or on a Project.
5
Twenty Disciplines
1. Corp/ Project Management 11. Information Technology
2. Pre-Contract 12. Commercial

3. Planning 13. Finance & Admin
4. Document Admin 14. Human Resource

5. Engineering 15. Communication & Community
6. Operation 16. Ethics

7. Plant & Equipment 17. Crisis
8. Quality 18. Corporate Identity
9. Safety 19. Completion
10. Environment 20. Services & Maintenance
6
Process
IDENTIFY TENDER / CONSTRUCTION COMPLETION

OPPORTUNITIES NEGOTIATION / MINING & ANALYSIS
CORPORATE/PROJECT MGMT
PRE CONTRACT
Planning
DOCUMENT ADMINISTRATION
ENGINEERING
OPERATIONS
PLANT & EQUIPMENT
QUALITY
SAFETY
ENVIRONMENTAL
INFORMATION TECHNOLOGY
COMMERCIAL
FINANCE
HUMAN RESOURCES
COMMUNICATION & COMMUNITY
ETHICS
CRISIS
CORPORATE IDENTITY
COMPLETION
SERVICES & MAINTENANCE
7
Identify Opportunities
IDENTIFY
OPPORTUNITIES
PRE CONTRACT
RISKS & OPPORTUNITIES
ENGINEERING
OPERATIONS
PLANT & EQUIPMENT
QUALITY
SAFETY
ENVIRONMENTAL
COMMERCIAL
FINANCE
HUMAN RESOURCES
ETHICS
CRISIS
CORPORATE IDENTITY
COMPLETION
8
LAS-PRC-FM-001A Opportunity Assessment Form
9
LAS-PRC-FM-001C Authority To Prepare An Offer
10
Tender / Negotiation
TENDER /
NEGOTIATION
PRE CONTRACT
ENGINEERING
OPERATIONS
PLANT & EQUIPMENT
QUALITY
SAFETY
ENVIRONMENTAL
COMMERCIAL
FINANCE
HUMAN RESOURCES
ETHICS
CRISIS
CORPORATE IDENTITY
COMPLETION
11
LAS-PRC-FM-001D Risk Assessment Form
12
LAS-PRC-FM-002D Advice of Contract Won
13
Construction / Mining
CONSTRUCTION
/ MINING
PRE CONTRACT
ENGINEERING
OPERATIONS
PLANT & EQUIPMENT
QUALITY
SAFETY
ENVIRONMENTAL
COMMERCIAL
FINANCE
HUMAN RESOURCES
ETHICS
CRISIS
CORPORATE IDENTITY
COMPLETION
14
Project Organisation Chart
Leighton International Limited

Org-chart
15
Project Position Description Format
16
LAS-CPM-FM-003A Project Monthly Report
17
Completion & Analysis
COMPLETION
& ANALYSIS
PRE CONTRACT
ENGINEERING
OPERATIONS
PLANT & EQUIPMENT
QUALITY
SAFETY
ENVIRONMENTAL
COMMERCIAL
FINANCE
HUMAN RESOURCES
ETHICS
CRISIS
CORPORATE IDENTITY
COMPLETION
18
Integrated Management System Structure
LHL Group Governance

* To be minimised
Guidelines
LHL LHL Group Governance
Resources
LAS Business Structure & LAS Business LAS Policies

Road Map Plans
Office Mgmnt Plan
LAS Procedures
LAS Document Resource Library
Forms
Library of Work Method Statements
Library of Inspection & Test Plans
Library of Project Instructions
Library of Forms / Proformas
DIVISIONAL Office Mgmnt Plan
OFFICES Divisional Procedures *

Legislative
Forms Regulatory
Requirements
Project Mgmt Plan
PROJECTS Work Method Statements Project Instructions* Client / Contractual

Requirements
Inspection & Test Plans
Forms
Checklists
19
Management System Audit & Review
5 MODIFY / ADD / DELETE & ISSUE PROCEDURES
CORPORATE
1 AUDIT
REVIEW 4
DIVISIONAL
AUDIT PROJECTS
REVIEW 3
2
TIMETABLE STEP 1 3 MONTHS

STEP 2 & 3 3 MONTHS
STEP 4 3 MONTHS
STEP 5 3 MONTHS
20
Third Party Certification
 Leighton engages an independent auditor to carry out audits and certify that our
management systems comply with various International standards.
 We do this to demonstrate that we can satisfy Clients’ needs
 Without these certificates we would be precluded from tendering the projects of most
large multinational companies.
 Without these types of clients, our target to become a US$2 Billion Company becomes
significantly harder to achieve.
 Our third party Certification is carried out by Lloyds Register of Shipping.

 Currently we have the following certifications.
1. Quality ISO 9001:2000
2. Safety OHSAS 18001:1999
3. Environmental ISO 14001:2004
21
Project Management Plan
Client Leighton Statutory

Requirements Requirements Requirements
Project
Management Plan
Project Engineering Project Project Construction/ Project Project Commercial/

Plan Quality Plan Mining Plan Safety Plan Procurement Plan
Project Finance & Project Human Project Project Completion

Project IT Plan
Administration Plan Resource Plan Environmental Plan Plan
Work Method Statements Project Instruction’s
Inspection & Test Plans Forms
Checklists
22
Project Safety Plan
Project Safety Plan
Risk Planning & Occupational Health & Checking and Corrective

Emergency Preparedness Safety Management
Management Safety Operational Action
and Response System
Control
Inspection
Risk Assessment Report Training
Controls for all Aspects Emergency Response Plan
and Elements of Work Safety Committee
Accidents & Incidents
Job Safety Analysis
Emergency Drills Monthly Reports
Audit
Review Reports
Safety Violations
Safety Awards
23
OHSAS 18001:1999
Leighton Management System Documents
OHSAS 18001: 1999 Requirements
Doc Ref. Doc Title
4.2 OH&S Policy PMP App A Company OH&S Policy

PSP Sec 2 OH&S Policy
4.3 Planning
4.3.1 Planning for hazard identification, risk assessment and risk control PSP Sec 3 Risk Planning & Management
4.3.2 Legal and other requirements PSP Sec 4 Legal & Other Requirements
4.3.3 Objectives PSP Sec 5 Safety & Health Objectives & Targets
4.3.4 OH&S management programme(s) PSP Sec 5.2 Project Safety & Health Programme
4.4 Implementation and Operation
4.4.1 Structure and responsibility PSP Sec 6.1 Site Safety Management Organisation Structure
PSP Sec 6.2 Project Safety Committee
PSP Sec 6.3 Individual Responsibility for Safety
4.4.2 Training, awareness and competence PSP Sec 6.4 Training
4.4.3 Consultation and Communication PSP Sec 6.5 Consultation, Communication & Reporting
4.4.4 Documentation PSP Sec 6.6 Safety System Documentation & Interaction with Other Systems
4.4.5 Document and data control PSP Sec 6.7 Document & Data Control
4.4.6 Operational control PSP Sec 7 OH&S Operational Controls
4.4.7 Emergency preparedness and response PSP Sec 8 Emergency Preparedness & Response
4.5 Checking and Corrective Action
4.5.1 Monitoring and measurement PSP Sec 9 Checking & Corrective Actions
4.5.2 Accidents, incidents, non-conformance and corrective and preventive action PSP Sec 9.3 Safety Violation System
PSP Sec 9.5 Accidents & Near Misses
PSP Sec 9.6 Non-Compliances
4.5.3 Records and Record Management PSP Sec 9.7 Safety Records
4.5.4 Audit PSP Sec 9.8 Audit
4.6 Management Review PSP Sec 10 Management Review
24
Safety Policy
 The main aims of the LAS OH&S policy are:

 Zero fatalities & PDC1 incidents
 Continual improvement on targets
 This is measured by:
 Targets on various statistics set annually
 Audit on various levels
 Comparisons to other LHL companies
 Third Party Certifications
 Breaches & Fines
 Projects & Divisions report monthly on performance
 LHL & LAS report on performance quarterly
25
Project Environmental Plan
Project Environmental
Plan
Risk Planning & Checking and

Environmental Environmental
Management Corrective Action Contingency Plan Management System
Inspection
Project Environmental Training
Aspects and Impacts Emergency Response
Project Instructions Plan
Risk Assessment Environmental
Accidents & Incidents
Report Committee
Emergency Drills
Audit
Monthly Reports
Environmental
Baseline Monitoring
Review Reports
Environmental
Monitoring
26
ISO 14001:2004
ISO 14001: 2004 Requirements Leighton Management System Documents
Ref. Title Doc Ref. Doc Title
4.2 Environmental policy PMP App A, PEP Sec 1.2 Company Environmental Policy & Environmental Policy
4.3 Planning
4.3.1 Environmental aspects PEP Sec 6 Environmental Impacts & Mitigating Measures
4.3.2 Legal and other requirements PEP Sec 4.1, 4.2 Legislative Requirements , Leighton Requirements
4.3.3 Objectives and targets PEP Sec 4.4 Project Environmental Objectives, Targets & Programmes
4.3.4 Environmental management programmes PEP Sec 4.4 Project Environmental Objectives, Targets & Programmes
4.4 Implementation and operation
4.4.1 Structure and responsibility PMP Sec A.3, PEP Sec 3 Project Org. Structure, Organisation
4.4.2 Training, awareness and competence PEP Sec 3.3 Training
4.4.3 Communication PMP Sec C.2.2.3, Communication Strategy

PEP Sec 3.1 PEP Organisation
4.4.4 Environmental management system documentation M308 - PEP Project Environmental Plan
4.4.5 Document control LAS-QAM-PR-008 Document & Data Relating to Certifications
4.4.6 Operation control PEP Sec 6 Monitoring Programme
4.4.7 Emergency preparedness and response PEP Sec 7 Environmental Contingency Plan
4.5 Checking and corrective action
4.5.1 Monitoring and measurement PEP Sec 6 Monitoring Programme
4.5.2 Non-conformance and corrective and preventive action LAS-QAM-PR-007 Corrective and Preventive Action
4.5.3 Records LAS-QAM-PR-008 Document & Data Relating to Certifications
4.5.4 Environmental management system audit LAS-QAM-PR-004 Internal Audits
4.6 Management Review PMP Sec A.1.4 Management Review
27
Environmental Policy
 The main aims of the LAS Environment policy are:

 Comply with all laws, regulations & contractual obligations
 Prevent pollution
 Conserve resources
 Continual improvement
 Statistics
 Comparison with other LHL companies
 Breaches & Fines
 Projects & Divisions report monthly
 LHL & LAS report quarterly
28
Quality
 The main aims of the LAS Quality policy are:

 To provide superior service to our Clients
 Systematically manage our projects
 Be the first choice Contractor
 Promote good relations
 Customer Satisfaction
 Wastage
 Projects & Divisions report monthly
 This is achieved by
 Having sufficient resources and providing sufficient training to
employees and sub-contractors
 Ensure all employees are competent to do their job.
29
ISO 9001:2000
ISO 9001:2000 Requirements Leighton Project Document
Ref Title Doc Ref Title
4 Quality management system
4.1 General requirements PPM Project Management Plan
4.2 Documentation requirements
4.2.1 General PMP A.4 Project Management System
4.2.2 Quality manual (Nil) Business Structure & Processes Roadmap
4.2.3 Control of documents LAS-QAM-PR-003 Doc & Ctrl Project Mgt System Documentation
PEngP 3.9 Drawings & Specifications Control
4.2.4 Control of records PCnsP 4.4.1 Monitoring
PEngP 3.11 As-Builts
5 Management responsibility
5.1 Management commitment PMP Project Management Plan
5.2 Customer focus PPM Project Management Plan
5.3 Quality policy PMP App A Policy Statements
5.4 Planning
5.4.1 Quality objectives PQP 4.2 Objectives and Targets
5.4.2 Quality management system planning PQP Project Quality Plan
5.5 Responsibility, authority & communication
5.5.1 Responsibility & authority PMP C.3 Human Resources
5.5.2 Management representative PQP 2 Quality Team
5.5.3 Internal communication PMP C.2.2.3 Communication Strategy
5.6 Management review
5.6.1 General PMP A.4.3 Management Review
5.6.2 Review input PMP A.4.3 Management Review
30
Controlling The Management System
 With the growth in regional presence and the location of operational staff within LAS, the
traditional means of controlling hard copies has become logistically outdated.
 LAS has adopted to control procedures and documents over the internet through two
systems
• Incite - Web Based Document Management
• Leighton Asia Intranet - Web based Information Bank
 In the event a site does not have sufficient bandwidth to receive Incite or the LAS Intranet,
it will be the responsibility of the Quality Manager above the project to maintain
controlled copies for the site.
 In summary, LAS only needs to maintain two controlled copies (Incite and the LAS
Intranet) of all Management System Documentation to support all offices and projects
within the Region.
31
LAS is a web based information bank
http://intranet.leighton.co.in
32
Source of info for Project Management Plan
33
Incite is a document management and collaboration system that uses the
internet to manage the storage and flow of information for projects.
Servers at Infoplex is owned By Leighton Holdings

Incite is owned by Nexus point Solutions further Owned by Leighton Holdings.
In Construction Industry Trading Exchange
34
Web-based collaboration solution
Incite streamlines the capture & storage of

all the information exchanges on a project.
35
Correspondence on Incite
Client / Developer / PM
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
Doc Register Doc Register
IN SENT IN SENT
Sub-Contractor
Consultant
36
IN SENT
Client Generates an Item of Mail
Doc Register
Architect Leighton
IN SENT IN SENT
IN SENT IN SENT
Sub-Contractor
Consultant
37
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
Leighton Forward on the Mail

IN SENT IN SENT
Sub-Contractor
Consultant
38
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
IN SENT IN SENT
Sub-Contractor
Subbie Forwards on the Mail
Consultant Supplier
39
Documents on Incite
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
Upload & Register

IN SENT IN SENT
Sub-Contractor
Consultant
40
Documents on Incite
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
Create Transmittal
IN SENT IN SENT
Sub-Contractor
Consultant
41
Documents on Incite
IN SENT

Doc Register
Architect Leighton
IN SENT IN SENT
IN SENT IN SENT
Sub-Contractor
Consultant
42
Documents on Incite
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
IN SENT IN SENT
Sub-Contractor
Subbie Forwards on Mail
Consultant Supplier
43
Documents on Incite
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
Supersede with IN SENT IN SENT
New Revision Sub-Contractor

Consultant Supplier
44
Documents on Incite
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
Send New Revision IN SENT IN SENT
On Transmittal Sub-Contractor
Consultant Supplier
45
Documents on Incite
IN SENT

Doc Register
Architect Leighton
IN SENT IN SENT
IN SENT IN SENT
Sub-Contractor
Consultant Supplier
46
Documents on Incite
IN SENT
Doc Register
Architect Leighton
IN SENT IN SENT
IN SENT IN SENT
Sub-Contractor
Subbie Forwards on Mail
Consultant Supplier
47
Control of Management System
Structure on Incite
LAS
LAS MASTER PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT
Policies
Procedures
Forms
Other Templates
including
Project Plans
48
Control of Management Systems
STEP 1 New procedure say Daily Report Rev 1 placed on the LAS Master.
STEP 2 From the LAS Master, Daily Report Rev. 1 is copied to all Projects.
LAS
LAS MASTER PROJECT PROJECT PROJECT PROJECT

PROJECT PROJECT
Policies
Procedures
DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01)
Forms
Other Templates
including
Project Plans
STEP 3 Email sent via INCITE to all staff advising of new procedure.
49
Control of Management Systems
STEP 4 Daily Report procedure revised. Rev. 1 is superseded by Rev. 2

in the LAS Master.
STEP 5 From the Master Rev. 2 is copied to all Projects and supersedes
Rev. 1 (Rev. 1 can be see when you click “SHOW HISTORY” box
when viewing Rev. 2)
LAS
LAS MASTER
PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT
Policies
Procedures
DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01) DAILY RPT (01)
DAILY RPT 02 DAILY RPT 02 DAILY RPT 02 DAILY RPT 02 DAILY RPT 02 DAILY RPT 02 DAILY RPT 02
Forms
Other Templates
including
Project Plans
STEP 6 Email sent via INCITE to all Staff advising of revised procedure.
50
Questions
QUESTIONS ?
51

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Leighton Asia Southern

Management Systems Induction

 This presentation is designed to give you an overview of the Leighton

 Our management system helps us achieve the highest standards in

Our Management System evolved based on the following factors:

• Introduction of LHL’s Group Governance in 2005.

A number of concepts form the basis of the Management System:

 If a form is required to be completed, there should be a procedure above it so it is

 However it is recognized that some specific needs are required by various

1. Corp/ Project Management 11. Information Technology

2. Pre-Contract 12. Commercial

4. Document Admin 14. Human Resource

6. Operation 16. Ethics

IDENTIFY TENDER / CONSTRUCTION COMPLETION

PLANT & EQUIPMENT

COMMUNICATION & COMMUNITY

SERVICES & MAINTENANCE

RISKS & OPPORTUNITIES

PLANT & EQUIPMENT

COMMUNICATION & COMMUNITY

SERVICES & MAINTENANCE

RISKS & OPPORTUNITIES

PLANT & EQUIPMENT

COMMUNICATION & COMMUNITY

SERVICES & MAINTENANCE

RISKS & OPPORTUNITIES

PLANT & EQUIPMENT

COMMUNICATION & COMMUNITY

SERVICES & MAINTENANCE

Leighton International Limited

RISKS & OPPORTUNITIES

PLANT & EQUIPMENT

COMMUNICATION & COMMUNITY

SERVICES & MAINTENANCE

LHL Group Governance

LAS Business Structure & LAS Business LAS Policies

DIVISIONAL Office Mgmnt Plan

OFFICES Divisional Procedures *

Project Mgmt Plan

PROJECTS Work Method Statements Project Instructions* Client / Contractual

5 MODIFY / ADD / DELETE & ISSUE PROCEDURES

TIMETABLE STEP 1 3 MONTHS

 We do this to demonstrate that we can satisfy Clients’ needs

 Our third party Certification is carried out by Lloyds Register of Shipping.

1. Quality ISO 9001:2000

2. Safety OHSAS 18001:1999

3. Environmental ISO 14001:2004

Client Leighton Statutory

Project Engineering Project Project Construction/ Project Project Commercial/

Project Finance & Project Human Project Project Completion

Work Method Statements Project Instruction’s

Inspection & Test Plans Forms

Project Safety Plan

Risk Planning & Occupational Health & Checking and Corrective

4.2 OH&S Policy PMP App A Company OH&S Policy

4.4 Implementation and Operation

4.4.2 Training, awareness and competence PSP Sec 6.4 Training

4.4.6 Operational control PSP Sec 7 OH&S Operational Controls

4.5 Checking and Corrective Action

4.5.4 Audit PSP Sec 9.8 Audit

4.6 Management Review PSP Sec 10 Management Review

 The main aims of the LAS OH&S policy are: