Leasing & Property Management

Business Transformation l Process Improvements l Optimization

 Property/Real Estate Industry – Business
Process Value Chain
• Oracle Procurement n Design
t Analysis tio d
te en • Property Manager c e
Si opm tru let

Id
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en
Si ifica
l • Oracle Financials

Pl
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te tio
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Purchase

Comparison
Site
Site

Quality
& Cost
Construction

Financing
Development
Planning Life Cycle
Life Cycle
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Pr
Fo rch
pr ite e
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Sales &
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Facility Life Billing

Requests

Lease Life

Customer
Service

Convert
Cycle
Cycle
MaExe

• Oracle CRM
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• Oracle eAM d e
int cut

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Sc ain Sp vai
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Proc M Sale A
u reme
nt Exec /Lease
ution
 Overview of Property Lease Flow
New
Customer?

NO Review Check Capture Provide Check

Customer Data/ Prior Inquiry Details Property Availability of
History Bookings Information Property

YES

Create
Customer/
Prospect

Enter Lease Lease Customer

Finalize Lease Negotiation
Invoicing in the Interaction
in the system
and system
Collections
• The supplier logs in and browses
• The invoice is created through the invoice data
automatically
• Create Receipts

Oracle Oracle Oracle

Receivables Telesales Property Manager
 Leasing & Property Management Process

• Define Properties with attributes

• Classification of Portfolios/Buildings
(Land/Commercial/Residential/Retail Buildings)
• Define Building/ Floor/Units with features
• Define Land/Parcel/Section with features
• Enter common, rentable, usable areas for units
• Abstraction and Finalization of Lease ( Revenue/
Expense/Sub Lease)
• Charge for Base Rent, Utility etc.
• Select from Different Billing Frequencies
 Leasing & Property Management Process
• Billing Term template” with accounts details
• Allow rent free period during the lease term
• Charge different rents during different periods within
the lease term
• Generate Billing Schedules
• Mass approval of Billing Schedules and Invoicing
• Automatic Revenue Recognition (Normalization)
• Lease Renewal
• Lease Termination and refund
• Track History of Amendments
• Generate Tenant Statistics
Property Definition
Property Definition
Building Definition
 Building Definition

Specify the Unit of Measurement

Floor Definition
Floor Definition
Unit Definition
Unit Definition
 Unit Definition - Details

Enter Rentable, Assignable, Usable Area for the Unit

 Lease Creation - Revenue Lease

Enter Lease Execution, Commencement & Termination

Dates
Lease - Contacts
 Lease – Property Location

Select Units to be Leased

Lease – Rights and Obligations
 Lease - Billings

Select Term Template & Billing Frequency.

Check Normalize for Normalization of Billing Schedules
 Lease - Billings

Enter Billing Amount

Lease – Term Template
Revenue Accounting
Lease Finalization
Billing Schedule Approval
Billing Schedule Approval Details
Bills transferred to AR
Invoice in AR
Details of Invoice
Account Revenue Distribution
 Lease Termination

Change the Status to Terminated and Enter the

Termination Date
 Lease Termination

Billing End Date changes automatically

 Lease Termination

System creates –ve or +ve (Depends on lease termination dates) Billing schedule for the remaining lease period
 AR Invoice

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 AR Invoice Distribution

09/29/2022 34
Variable Rent
Variable Rent - Breakpoints
Variable Rent - Constraints
Variable Rent - Volume
Variable Rent - Calculation
 Variable Rent – Revenue Recognition

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 References….. Leasing
Leasing
• Mabanee, Kuwait
• Botswana Housing Corporation
• GLA Mall Management Company, Kuwait
• C.R.C, Kuwait
• M.H. Al Shaya & Co., Kuwait
• Savola Group, KSA
• Nakheel Properties, UAE
• Sharjah Islamic Bank, UAE
• Ghobash Trading, UAE
• ENOC Properties, UAE
• AlDar Properties PJSC, UAE
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 Thank You

We are looking forward to working with you.