III.

THE NEED OF SOUND

ORGANIZATION METHODS
SOUND ORGANIZATION???
IT DIVIDES THE ENTIRE ORGANIZATION INTO DIFFERENT
DEPARTMENTS, SECTIONS AND SUB-SECTIONS ACCORDING TO
THE FUNCTIONS TO BE PERFORMED BY THEM. EACH FUNCTION OF
AN ENTERPRISE HAS GOT ITS OWN IMPORTANCE. EMPHASIS IS
GIVEN ACCORDING TO THEIR RELATIVE IMPORTANCE.

IT IS THE BACKBONE OF MANAGEMENT.

 IMPORTANCE OF SOUND ORGANIZATION

1. IT HELPS ADMINISTRATIONS

2. IT HELPS EXPANSION AND CHANGES OR MODIFICATION

3. IT ENABLES MAXIMUM UTILIZATION OF ADVANCED TECHNOLOGY

 IMPORTANCE OF SOUND ORGANIZATION

4. IT ENABLES UTILIZATION OF MAN POWER ON THE BASIS OF A HUMANITARIAN

APPROACH

5. IT ENABLES MOTIVATES PEOPLE TO INCREASE PRODUCTIVITY AND

EFFICIENCY
 PRINCIPLES OF SOUND ORGANIZATION

1. REALIZATION OF OBJECTIVES:
•        OBJECTIVES ARE REALIZED THROUGH ORGANIZATION. IT IS THE DUTY OF THE ORGANIZATION
TO KEEP THE EMPLOYEES ALWAYS AWARE OF THE OBJECTIVES OF THE ORGANIZATION.

2. DETERMINATION OF ACTIVITIES:
•        A SOUND ORGANIZATION MAY DETERMINE THE ACTIVITIES OF EVERY SINGLE INDIVIDUAL
WORKING IN IT. SPECIALIZATION AND DIVISION OF WORK PRODUCE MORE AND BETTER WORK
RESULT WITH THE SAME EFFORT.

3. GROUPING OF ACTIVITIES:
•        THE DIFFERENT ACTIVITIES OF THE ORGANIZATION SHOULD BE DIVIDED INTO DIFFERENT
SECTIONS, UNITS OR SUB UNITS ACCORDING TO THEIR CAPITALS; IT MAY BE ON THE BASIS OF
FUNCTIONS- PURCHASE, SALE, PRODUCTION ETC. OR ACCORDING TO GEOGRAPHICAL AREAS,
TYPES OF CUSTOMERS' EQUIPMENT’S ETC.
 PRINCIPLES OF SOUND ORGANIZATION

4.DEFINITENESS:
•        EVERY SINGLE PERSON FROM TOP TO BOTTOM MUST KNOW HIS DEFINITE POSITION,
PURPOSE AND RESPONSIBILITY IN THE ORGANIZATION.

5. CAUTION AND CONVICTION: (CAUSATION & CONVICTION)

•        THE PRINCIPLE OF CAUTION AND CONVICTION STATES THAT EFFORTS OF ORGANIZED
GROUP OF PEOPLE ARE MORE PRODUCTIVE THAN THE SUM TOTAL OF THEIR INDIVIDUAL
EFFORTS.

6. ECONOMY AND STANDARDIZATION:

•        UNIFORM PRACTICE AND PROCEDURE FOR ROUTINE WORKS REGARDING QUANTITY,
QUALITY, COST, TIME ETC SHOULD BE STANDARDIZE IN ORDER TO ACHIEVE ECONOMY IN
COST AND TIME AND AVOID WASTAGE TO THE EXTENT POSSIBLE.
 PRINCIPLES OF SOUND ORGANIZATION
7. FIXING OF RESPONSIBILITY:
•        RESPONSIBILITY SHOULD BE FIXED ON THE BASIS OF COMPETENCE, SKILL,
EXPERIENCE AND ABILITY. THE RESPONSIBILITY FOR DOING A TASK SHOULD BE CLEARLY
FIXED AND FEASIBLE.

8. DELEGATION OF AUTHORITY:
•        AUTHORITY IS THE POWER TO COMMAND AND TO NET. RESPONSIBILITY WITHOUT
AUTHORITY MAKES A MAN POWERLESS AND ITS DANGEROUS FOR EFFECTIVE
LEADERSHIP.

9. COORDINATION:
•        COORDINATION IS THE EFFECTIVE ARRANGEMENT OF GROUP EFFORTS TO PROVIDE
UNITY OF ACTION.

10. CONTROL:
•        CONTROL CONSISTS IN VERIFYING WHETHER EVERYTHING OCCURS IN CONFORMITY
IV. HOW TO DIAGNOSE
ORGANIZATION
ORGANIZATIONAL DIAGNOSIS ???

IS A CREATIVE METHOD FOR GETTING TO KNOW AN

ORGANIZATION AT ALL LEVELS- FROM THE SURFACE LEVELS TO
THE DEEPEST HIDDEN PARTS THAT AREN’T VISIBLE TO THE EYE.
IS THE PROCESS OF UNDERSTANDING HOW THE ORGANIZATION
IS CURRENTLY FUNCTIONING, AND IT PROVIDES THE INFORMATION
NECESSARY TO DESIGN CHANGE INTERVENTIONS.
THANK YOU 