Honorable Teacher

Fahmida Sultana
Lecturer
Human Resource Management
Jatiya Kabi Kazi Nazrul Islam
University
Foyjur Rahman Bhuiyan
Roll Number 20133032
Definition of Business Report
A business report is an orderly and
objective communication of factual
information that serves a business
purposes.
Here in this definition, orderly means a report is prepared
carefully .In next the word objective refers to unbiased
approach.The word communication in this definition indicates all
ways of transmitting.The main element of report is factual
information.This factual information is on event , statistics, other
data.Finally, a business report must serve a business purposes.
Determining the report
problem and purpose
The preliminary investigation -In preliminary investigation the reporter have
to understand the problem. To do this well, he will almost surely have to gather
editional information beyond what he have been given. then he may need to
study the company's files or query its databases, talk over the problem with
experts, search through external sources and discuss the problem with those
who authorised the report.

The need for clear problem and purpose statement- In this task the
reporter have to clearly state his understanding of the problem and his report
purpose. Clear problem and purpose statements are important for the reporter
as his plan and write the report and for those who will read and use the
report. the problem statement provides clear description of the situation that
created the need for report .purpose statement provide the reports objective,
aim and goal.
 Abu Sufian
Roll Number 20133033
Determining The Factors
Right after identifying the problems and purposes, a
report writer must look into factors.

Factors are
• Introduction
• discussion
• conclusion
• recommendations
Subtopics of Information reports:
A topic that one of the parts or divisions of the main topic, the
sub topics varies regarding the main topic levels

Hypotheses for problem requiring solutions :

The hypothesis statement is a prediction for what you think will
happen if you take type of action to resolve the problem, there a few
questions you need to answer to blend out hypothetical solution of a
problem

Bases of comparison in evaluation studies :

A cornerstone of evaluation studies signifies this study,
Conventionally compartive evaluation studies is systematic
process of reporting progrom, the pillars are
• Data collection
• Measurements
• Analyses of characterstics of entities.
Gathering information :
That is to say, more specifically gathering necessary information Through
an agency, gathering information must not be academic endeavour, as we
conduct research there are few steps to count on

1.gathering more information than you will use

2.be resourceful
3.keep accurate notes
4.plan on approach and methods
5.analyse interpreted data
6.utilise those dataes on the purpose you
gathered them
Gathering The information needed
For many business problems, we can conduct
the investigation own.
There are many problems in business like
1.production problem
2. sales Problem
3. computer problem
4.purchasing problem.
These problems require a more formal type of
research such as
1.experiment
2.survey
3.focus group etc.

As you conduct your research, follow the general

guidelines.
1. Gather more information
2.Be resourceful
3.Keep accurate notes
Farzana Aktar Zarna
Roll Number 20133034
Interpreting the Findings
- Interpreting facts requires not only analytical
skills and objective judgement
but consideration for ethical issues as well.
ADVICE FOR AVOIDING
HUMAN ERROR
1.Report the facts as they are.
2.Do not think that conclusions are always necessary.
3.Do not interpret a lack of evidence as proof to the
contrary.
4.Do not compare noncomparable data
5.Do not draw illogical cause-effect conclusions.
6. Beware of unreliable unrepresentative data.
7.Do not oversimplify.
8.Tailor your claims to your data
Appropriate Attitudes and Practices

1.Maintain a judicial attitude.

2.Consult with others.
3.Test your interpretations
STATISTICAL DATA
ANALYSIS
1.Descriptive Statistics
-measures of central tendency
-Dispersion
- Ratios
-Probability
2.Inferential Statistics
-Generalise about a whole population based on the
study of a sample.
 Md. Tanvir Hasan
Roll Number 20133035
ORGANIZING THE REPORT
INFORMATION

After gathering your

information you need
THE NATURE AND BENEFITS
OF OUTLINE

Ordering
Grouping
Hierarchy
 
CONVENTIONAL SYSTEM
I.First-level heading
A. Second level, first part
B. Second level, second part
1. Third level, first part
2. Third level, second part
a. Fourth level, first part
b. Fourth level, second part
(1) Fifth level, first part
(a) Sixth level, first part

II. First-level heading

A. Second level, first part
B. a. Second level, second part
DECIMAL SYSTEM

1.0 First-level heading

1.1 Second level, first part
1.2 Second level, second part
1.2.1 Third level, first part
1.2.2 Third level, second part
1.2.2.1 Fourth level, first part
1.2.2.1.1 Fifth level, first part
1.2.2.1.1.1 Sixth level, first part
ORGANIZING BY DIVISION

Division By Conventional Relationship

Place division
Quantity division
Division by factors
COMBINATION AND MULTIPLE
DIVISION POSSIBILITIES
 Md. Safaat Jamil
Roll number 20133036
WRITING THE REPORT
Writing the repont is the six stage of business report
writing. This stage simply means the draft to get the
right information in the right erdey. Then revise it for
parfeetion. There is some special qealities af well-
written reports.
BEGINNING AND ENDING
• A perfeet beginning shows what problem is studied,
how it studied and what is found out in this nepopt.
 
• A perfect ending means there will be summerizes about
main finding sand theip significanee to the reader.

Being objective
A good repont is objective. It presents all relevant facts
and interprets them logically.
OBJECTIVITY AS A BASIS FOR
BELIEVABILITY
To achieve believability, avoid bias in the presentation of facts
and in the tone.

The question of impersonal

versus personal writing
There is two style, impersonal and personal. Both are use
in business report writing. Be sure when using the style,
the attitude is objective. Most formal report include
impersonal.
 
BE CONSISTENT IN TIME
VIEWPOINT- EITHER PAST OR
PRESENT
• Past time view point views the research and findings as past and
prevailing concepts ond conclution as present.
 
• Present time viewpoint presents as current all that is current at the time of
writing.

Including Transitions
 
• Throughout the report, writer can improve the connecting network of
thought by using sentence transition. They are especially helpful
between parts of the report.
 
• Use traditional word and phrase to connect the lesser parts.
MAINTAINING INTEREST
• Select such kind of word that makes the best effect.
 
• Use the technique of good writing such as correctness, rhythmic flow
of words, lively words.
Appropriate Attitudes and Practices

1.Maintain a judicial attitude.

2.Consult with others.
3.Test your interpretations
- Test of experience
- Negative test
 Md. Fuad
Roll Number 20133037
WHAT IS COLLABORATIVE
REPORT WRITING:
Collaborative report writing preparation is common for good
reasons.
Collaborative writing involves two or more persons working
together to produce a written document.
It also called group writing. As like you will work on a report with
others or with a group.
OBJECTIVE OF COLLABORATIVE REPORT WRITING:

Group involvement in report preparation is becoming increasingly significant for a

number of reasons. Like,

 The knowledge of different people can improve the quality of work.

 The combined talents of the members are likely to produce A written document
or output better than only one of the members could produce alone.
 Dividing the work of all the members can reduce the time for the project.
HOW TO GROUP MAKEUP:

the determination of the membership in the group of the people the

availability and competencies are involved in the major
considerations.

 The group will consist minimum two members.

 Maximum will depend on the need to project work.
 In most business situation, one who lead the group and
 Others are participants.
PROCEDURE OF THE WORK:

 Members of groups should have clear rules and duties.

 Leaders must plan the sessions
 Then follow the plan
 They must control the discussion
 Limiting those who talk too much and
 Encouraging input from other members.

All members should have actively participate and Cooperative and

courteous in their work with the group.
GROUPS SHOULD FOLLOW SOME PROCEDURE AS LIKE
REPORT WRITING... those have six stages-

Stage -1: Determining the report purpose

Stage -2: Determining the factors
Stage -3: Gather the information needed
Stage -4: Interpret the problem
Stage -5: Organize the report information
Stage -6: Writing the report
Thank You Everyone