NORTH ZIMBABWE CONFERENCE

SECRETARIAT DEPARTMENT

MEMBERSHIP AND ACMS REVIEW

 LOCAL CHURCH MEMBERSHIP
REVIEW COMMITTEE
It should be approved by the church Board.
 
SUGGESTED COMPOSITION
1.Pastor
2.Head Elder (Chair)
3.Clerk (Secretary),
4.Head Deacon
5.Head Deaconess
6.Women’s Ministries/Dorcas Director
7.AMO Leader
8.Youth Leader
9.Optional :1 or 2 members well acquainted with the church members
Please note: Since this team should function in an ongoing manner, replacement of the team
members should be only as necessary PRESENTATION TITLE 2
 DUTIES OF THE LOCAL CHURCH MEMBERSHIP COMMITTEE

 Verify all the names in the church membership record, relating them to five auxiliary lists. (Frequent Regular
Members, Non-Frequent Regular Members, Members to transfer (in/out), Members with unknown
whereabouts and Members to recover (Whereabouts Known)

 Update, at least on a semester basis (period of six months), the five auxiliary registers updating the names according
to each member’s standing, however, never removing the names from the records, until the church votes their
removal.

 Present, at least once a quarter, a progress report to the Church Board. This item should be one of the first in the
meeting agenda.

 Monitoring capturing of new members on both ACMS register and manual registers

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 DUTIES OF THE CHURCH BOARD

Given the importance of the Ongoing Membership Audit Program, the Church Board ought to:
1. Receive and Assess the report from the Membership Review committee.
2. Determine the assistance to be provided to church members in each of the auxiliary lists.
3. Hand over immediately to the pastor/elder the names of the church members that left the
church, so that provision be made to include them on the Reunion Project.

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 DUTIES OF THE CHURCH CLERK

1. Provide the updated list of members in the ACMS and the forms of the five auxiliary
lists for membership Review activities. If the church clerk is not yet using the ACMS,
he/she should request such list from the conference.
2. Participate in the compilation of the five auxiliary lists as part of the Membership
Review Processes.
3. Update the auxiliary lists on each member’s ACMS profile after the Membership
Review committee presents it to the Church Board. If the clerk is not yet using the
ACMS, he/she should send a copy of the auxiliary lists to the conference for update in
the ACMS. The Conference will return an updated copy of these auxiliary lists to the
Church Clerk.
4. Keep an updated copy of the auxiliary lists and distribute copies to the members of 5
  
 
DISTRICT MEMBERSHIP REVIEW COMMITTEE

1. District Women’s Ministries/Dorcas leader

2. District Amo Leader

3. District Youth Leader 

4. Deacon

5. Deaconess

6. ACMS Coordinator

7. ACMS guru

8. IT Personnel

9. Personal Ministries Director 6

  
DUTIES OF THE DISTRICT MEMBERSHIP REVIEW COMMITTEE.

 Orienting local Church Membership Review Committee on both membership Review process and ACMS

 Monitoring Progress of Membership Review implementation process at local churches and give reports to the Pastor at lea
at Quarterly Basis.

 To ensure the use of ACMS forms at all Baptismal Points e.g., camp meetings, Quarterly meetings, Zunde etc...

 Monitor local church clerks to update newly baptized/ added members on both ACMS and Manual Membership Records. If
the clerk is incapacitated to use ACMS or is not yet active on the ACMS, he/she should send a copy of the newly baptised
member to the conference for update in the ACMS. The Conference should return an updated copy of Updated Membership
list to the Church Clerk.

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