Professional Documents
Culture Documents
Department of Education
BUREAU OF EDUCATION ASSESSMENT
2017
3
The Testing Staff at the Division Level
Division Level SDS*
DTC PSS
School Level
Room Supervisors
Coming
from
other
schools
RE 1 RE 2 RE 3 RE 4 RE n
16
Assignment of Room Supervisors:
1. The RS must come from another school other
than those schools where REs shall be assigned.
2. The number of RSs assigned in a testing center
will depend on the number of examinees in a
testing room.
17
The School Testing Coordinator
(STC)*
1. Double checks the enrolment data of the school prior
to submission to the DTC;
2. Attends the orientation at the division level in the
absence (or on behalf) of the SH;
3. Accomplishes the SSH;
4. Assists the CE in all the testing activities; and
5. Double checks the TMs before final packing, being
accountable also on these materials.
19
Orientation at the Division Level
This primarily aims to orient all the testing staff in the
NAT administration. However, due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
The school representative is required to attend the
orientation. Sanctions should be meted out for non-
attendance.
A mechanism should be devised to ensure all testing
staff are properly oriented; one of which is preparing all
the teaching force in the school by the SH/STC to serve
as REs so that in case of shortage in other testing
centers they can be sent to act as REs.
20
The Enrolment Data, School ID and
Learner Reference Number
21
Guidelines in the Preparation and Submission
of Enrolment Data (NAT & NCAE)
1. DTCs are instructed to submit the NAT enrolment data
during the NCAE national conference.
2. Data must be prepared as of July 1 of the current school
year in soft (CD) and hard (printed) copies for EACH
grade / year level: Grade 3, Grade 6, Grade 9 and Grade
10.
3. Using the EXCEL format, tabulate the data in a matrix
found below:
Enrolment Data for the Elementary /Secondary Level
Region Division City / Region Division Legislative School School School School
Municipa Code Code District Type ID Name Year
lity (Public
Grade /
or
Year
Private)
Level
22
Guidelines in the Preparation and Submission of
Enrolment Data (continuation)
4. Each Division must submit four (4) CDs
containing one (1) EXCEL file for EACH
grade level.
5. If the prescribed format is not followed,
enrolment data will be returned to the DTC for
correction.
6. Provide only the total number of enrollees per
school.
7. DO NOT provide subtotals for each curricular
program unless specified by BEA.
23
Guidelines in the Preparation and Submission of
Enrolment Data (continuation)
8. Separate the enrolment data from regular Kto12
ONLY for secondary schools with Technical-
Vocational Education (TVE), Science and
Technology, Engineering and Mathematics
(STEM)/Engineering and Science Education
Program (ESEP), Special Program for the Arts
(SPA) and Open High School Program (OHSP).
SY 2014-2015
School Type Enrolment
Region Division Legislative Mother
Region Division City / Municipality (Public or School ID School Name
Code Code District Tongue
Private
Grade 3
City of San Fernando A
1 San Fernando City A12 First District Public 101021 Bangbangolan ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101022 Baraoas ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101023 Cadaclan ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101024 Dallangayan ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101025 Dalumpinas ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101026 Ilocanos ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101027 Lingsat ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101028 Mameltac ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101029 Nagyubuyuban ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101030 San Fernando North CS Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101031 Pao ES Iloko
City of San Fernando A
1 San Fernando City A12 First District Public 101032 Parparya ES Iloko
City of San Fernando A
1 Note: Prepare
San Fernando City another enrolment A12 data
First District for NAT-Grade
Public 101033 Puspus6,
ES NAT-Grade
Iloko 10 and
NCAE-Grade 9 using the same format except for the Mother Tongue
26
column
Guidelines on the Use of School IDs
1. BEIS and BEA are using similar School IDs both
recognized by DepEd;
27
4. What School ID should be used in the cases
below?
28
Discrepancy in the School ID (NAT and NCAE)
(School Header vs. EBEIS)
29
Special Group of Examinees in the
NAT
1. Allot a separate testing room for the special group of
examinees from the regular ones as indicated in the
submitted enrolment data (as the case may be) listed
below:
ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP
32
Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN provided by the Office of the
Planning Service, DepED Central Office.
34
Pre-Test Guidelines
Concern Guidelines
Distribution 1. Early in the morning of exam day in nearby schools
of TMs 2. A day before the test to far schools or even earlier to far flung
schools
3. DTC issues the Oath of Confidentiality to each SH
Information To Examinees:
Dissemination 1.Inform the examinees to bring pencils (lead#2) on exam day.
2.Inform the students taking NAT-10 to bring snacks/lunch on exam
day. They are not allowed to leave the campus.
3.Inform the examinees that they should know the curriculum /
program they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4.Inform the examinees to have a copy of their ratings in the third
grading period: Math, English, Science, Filipino and HeKaSi/Araling
Panlipunan.
5.Advise the examinees to have a copy of their LRN.
6.The coverage of NAT Y-10 includes the core subjects and the
Critical Thinking Skills Test.
7.Only the Grade 6 examinees are issued with individual CORs.
35
Hence, their ASs are provided with Examinee Stubs.
Concern Guidelines
Information To Schools:
Dissemination 1. The list of examinees must be alphabetically arranged in
the whole school. All males first then females.
2. Each listed examinee should have his/her corresponding
LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take
the test and may be included in the regular testing
room
4. Non-testing officials are not allowed to stay in the
vicinity of the testing rooms.
Preparation of 1. Well lighted and conducive for testing.
Classrooms 2. For Grade 6 and Grade 10, 30 armchairs should be
provided.
3. The arrangement of the seats must be well-spaced &
spread out; first and last rows should be close to the
36
walls.
Concern Guidelines
Merging of 1. In case there are five or less examinees in excess in a large
Excess testing center, they can be integrated in the last five rooms,
Examinees each accommodating an examinee. The examinee will be the
and last in the list/seat plan. Customize Forms 1 and 2 in order
Testing to include the additional examinee. Add another box/space
Centers in the forms.
2. Examinees from small-size private schools can be merged
and tested in one testing center in a city or in a municipality.
A Master Teacher shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case
there is merging of small size schools into one testing center.
4. In case merging with other small testing center is not
possible, e.g. 35 registrants only, all examinees maybe
accommodated in one testing room. Another set of Forms 1
and 2 will be used for the 5 examinees.
5. No integration of excess examinees will be done if there are
37
enough testing rooms and room examiners (coming from
other schools) to serve in the testing center.
Concern Guidelines
On Checking 1. Countercheck the identity of each examinee through
the Identity of his/her School ID.
the Examinee 2. If ID is not available, ask the examinee to present a
notebook or any personal belonging bearing his/her
name.
3. In the absence of # 1 and # 2 identification proof, any
students inside the testing room to attest his/her
identity.
Test Materials NAT Grade 6
Allocation 1. Schools with more than 90 examinees – The allocation
should be 50% TBs and 100% ASs of the total enrolment
There will be 2 testing sessions for schools allocated
with only 50% TBs
38 NAT Grade 10
100% allocation of TBs and ASs based on the total
Board Work : NAT Grade 6
Time Started Time to End
General Directions
& Sample Items 5 mins __________
39
Board Work : NAT Grade 10
Parts of the Test Item Time Time Time
Numbers Limit Started Ended
General Directions and
Sample Items 1–5 5 mins. ______
Part I (EDQ) 1 – 15 5 mins. ______
Part II (Test Proper )
(A.M.)
Filipino 1 – 60 60 mins. ______
Araling Panlipunan 1 – 60 60 mins. ______
BREAK 10 mins.
Mathematics 1 – 50 70 mins. ______ ______
LUNCH BREAK
(P.M.)
Science 1 – 60 80 mins. ______
English 1 – 60 60 mins.
Critical Thinking Skills Test 1 – 20 30 mins. ______
Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills
40
Filling Out the Scannable School
Header (SSH)
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead#
2) during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
41 level and type of grant (EVS or ECS).
Filling Out the SSH
6. Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.
43
Pretest : Entrance and Seating
Arrangement
NAT Grade 6 and Grade
LAPG - Grade 3: 10:
20 examinees in a room 30 examinees in a room
Seats are 4 rows of 5 Seats are 6 rows of 5
45
Pretest : Distributing and Checking the TBs and ASs
5. Check and double check if all examinees have
shaded the correct circles pertaining to the NAME
GRID and all the necessary information about the
examinee.
6. Remind examinees to use eraser for pencils. Tape
or liquid erasers are NOT allowed.
7. No examinees should start accomplishing the
NAME GRID unless they have shown their pencils.
8. Do not start the Test Proper unless each examinee
has properly shaded the NAME GRID.
46
Test Proper
1. Read verbatim the information in boxed portions
of the handbook. Do NOT translate in local
language/dialect.
2. Always record the time started and the time when
clustered subject tests will end.
3. Do NOT add nor subtract minutes in the time
allocated.
4. Accomplish the Seat Plan while the examinees are
answering the EDQ.
5. Accomplish Form 7 while test is in progress.
6. Closely supervise the examinees in accomplishing
the AS so that reliable data can be generated.
47
Post Test
1. Give five (5) minutes to inspect and
clean the ASs.
49
Post Test : Contents of ETRE
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
Oath of Confidentiality
Form 1 – List of Actual Examinees
Form 2 – Seat Plan
Form 3 – Test Materials Accounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and Completeness Verification
Sheet
53 Form 6 – Answer Sheet Quantity and Completeness Verification
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test
(NAT), I hereby solemnly swear that I will strictly observe security
measures to maintain the confidentiality of said materials.
________________________ ________________________
Printed Name and Signature Printed Name and Signature
____________________ ____________________
Date Date
54
The Generic Forms
Form 1
55
Form 2
57
Form 4 Post Test
Describe the procedure adopted by the Examiner in the retrieval of test Evident Not Evident
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ...................................................... .................... …………….
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….……… .................... …………….
3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… …………….
4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… …………….
5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….
E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
_______________________________ _________________________________
Name of the Chief Examiner Name of the Monitor (NETRC Rep.)
(Signature over Printed Name) (Signature over Printed Name)
________________________________ __________________________
School Designation/Position
_________________________
58 Designation/Position
Forms 5 and 6
59
Form 7 – This will suffice the narrative report of the RE
60
Room Examiner’s Transmittal Report
Envelope
61
Chief Examiner’s Transmittal Report
Envelope
62
On Photocopied Answer Sheets
In case there will be a shortage of Answer Sheets (ASs) in
one testing center, Scannable Answer Sheets (SASs)
may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE
RESPECTIVE ETRE corresponding with the list of actual
examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat
Plan) for the examinees with photocopied ASs. Instead,
indicate in the blank “(Photocopied).”
Sample:
Name Kristina M. Dela Cruz
TB No. 016657
63
On Photocopied Answer Sheets
Reminder: Do NOT mix up TBs with ASs. There are two separate
warehouses for these TMs. Otherwise, misplaced TMs will
66
not be accounted for properly.
The Scannable School Header
67
NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)
ADDRESS OF SCHOOL
SCHOOL ID
NUMBER OF ACTUAL EXAMINEES
REG DIV WHEN WAS YOUR
(G6)
SCHOOL
1 A MALE FEMALE
2 B 0 0
ESTABLISHED?
3 C 1 1
4A D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4B D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1
5 E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2
6 F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3
7 G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4
8 H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5
9 I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6
10 J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7
11 K 8 8 8 8 8 8 8 8 8 8 8 8 8 8
12 L 9 9 9 9 9 9 9 9 9 9 9 9 9 9
NCR M
C AR N SCHOOL LOCATION
ARM M P WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREA
CARAGA R OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET
WITHIN THE TOWN PROPER
IS THE SCHOOL SUPPORTED/SPONSORED BY IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOL
NON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUM
PRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTION
INDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES
If your School is Multigrade, how many teachers are there? Shade the column that applies.
69
Test Results Dissemination
70
Test Results Dissemination
1. No hardcopy will be provided to all Division Offices. This in line
with the DepEd Secretary’s mandate to utilize ICT in education.
2. Explore the BEA website to avail of the test results.
3. Schools can only log in by using their own School ID as
Username and Password.
Example: Username: 702406
Password: 702406
4. The results will be posted for six (6) months only.
5. Secure soft copy of the results, which is convertible to Excel
file, from the Website.
Log In Page:
71 http://netrc.sysportal.net/signin.aspx
The Forwarder of Test Materials
72
Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off points
should be provided to BEA to be turned over to the
Forwarder.
4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.
Division: ____________________
3. Were there problems encountered in the 3. Was the schedule of the Forwarder in
release of test materials? retrieval of test materials followed?
Yes _____ No _____ Yes _____ No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the
_______________________________________ division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that
rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up?
where 5 is the highest? _______________ Yes _____ No _____
76
Utilization of the Certificate of
Ratings (COR)
The utilization of the COR is stipulated
in the following issuances:
77
Practices in Some Divisions
Relative to the Utilization of the
COR
1. Attach the COR in the Form 137 in Grade 6 as
part of the student’s credentials prior to
enrolment.
78
Refusal of State Univ./Colleges
(SUCs) to Take National Exams
Send a communication to BEA
regarding SUCs which refused the
administration of national exams
(NCAE, NAT, etc.).