BG Group PowerPoint Tutorial

September 2008
BG Group PowerPoint Tutorial

Introduction and Overview

• This tutorial has been designed to guide you through

building an effective PowerPoint presentation that is
compliant with the BG Visual Identity Standards
• For further information please contact either the Brand
Communications team in TVP or your local PCA
contact

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BG Group PowerPoint Tutorial

Contents

• Getting started
• Using colour
• Building a title slide
• Creating text slides
• Text slide contents
• Adding graphics and other text boxes
• Using images on a text slide
• Importing charts

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BG Group PowerPoint Tutorial

Getting started

• All BG presentations must use the official BG template

• The appropriate logo must be selected when creating
the presentation from the template
• Three options of title page are available depending on
the audience:

– Text only (no images)

– Text and generic images

(images supplied)

– Text with provision for images

(allows insertion of images)

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Presentation tips

• It is important to keep a viewer interested

– If they are reading they are not listening, so . . .

• Keep words to a minimum

– 40 words per slide should suffice

• Where possible use visuals, such as charts, images or

photography instead of text

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BG Group PowerPoint Tutorial

Using colour

• The next slide demonstrates the main colours to be

used in any presentation
• The primary and secondary BG colour palettes should
always be used first before the tertiary palette colours
• For ease of use, the primary and secondary BG
palettes are already set up in the PowerPoint colour
palette and default user colours
• Whilst the tertiary palette is available in the default
user colours, it should only be used in charts when
additional colours are required

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Using colour

Magma Quartz Pitch Crystal

R255 G102 B0 R244 G242 B229 R0 G0 B0 R255 G255 B255

Primary palette

Brownstone Sandstone Limestone Jade Sapphire

R153 G51 B0 R255 G204 B153 R237 G235 B214 R177 G190 B36 R204 G213 B234

Slate Shale Garnet Citrine

R102 G102 B102 R204 G204 B204 R230 G181 B173 R253 G249 B153

Secondary palette Tertiary palette

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BG Group PowerPoint Tutorial

Building a title slide

• To ensure use of the correct logo, font sizes and

colours, the title slide details should be entered via the
form presented when the presentation is created
• As well as logo selection, there are editable fields for:
– Title
– Subtitle
– Date
◦ The default date is set to today’s date in the BG date format
(e.g. 1 August 2008). This should be changed to the date the
presentation is to be given but the format of the date must be
preserved
– Speaker’s name

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BG Group PowerPoint Tutorial

Using images on the title slide

• Two title slide options contain photography. Option 1

has images supplied and the other allows insertion of
images
• Images can be inserted in one of two formats
• The image sizes, in pixels, are shown against each:
– A single full width image (2000 wide x 867 high)
– Three equally sized images abutted (i.e. no gap between
them) (667 wide x 867 high)

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BG Group PowerPoint Tutorial

How to insert an image to the title slide

• To add a title slide image click:

– BG Tools > Insert Library Image
• This displays folders containing
images for the title page
• When using other images they should
be cropped and resized to the specified
dimensions and be at least 96dpi
• To maintain brand consistency please refer to the BG
Visual Identity Standards for appropriate on-brand
images. If you are in any doubt please check with the
Brand Communications team

Library Images may only be used within PowerPoint presentations 10

BG Group PowerPoint Tutorial

How to insert an image to the title slide

• To resize and position a

correctly proportioned title
slide image select the image
and then select the
appropriate command
• For a full width image use:
– BG Tools >
Image > Title - full
• For abutted third width
images use:
– ‘Title – left’,
– ‘Title – centre’
– ‘Title – right’

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BG Group PowerPoint Tutorial

Creating text slides - layout

• The default slide layout is text only

• You can choose others by clicking:
– Format > Slide Layout
• This option can be used on a finished slide to re-
establish formatting, this is useful when a formatting
error is made on a slide
• The slide must be viewed to do this

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BG Group PowerPoint Tutorial

Choosing a text slide layout – design tip

• When text, charts, images

and photography are mixed
the BG house style is to have
text on the left and charts,
images and photography on
the right

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BG Group PowerPoint Tutorial

Text slides - colours

• The template defines the colours used in slides and

these should not be changed
• The background of slides is white
• Titles on slides are in black font
• Sub Headers are also in black font
• Footer bars are black with white font
• Only BG brand colours are permitted in slides, no
other colours can be used

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BG Group PowerPoint Tutorial

Text slides – font sizes

• The ‘title’ is 24 points, black, bold and on a single line

• Bullet point are black, 24 points
– First indent 20 points
◦ Second indent 18 points
▪ Third indent 16 points
· Forth indent 16 points
• If a sub header is used it must be created by clicking:
– BG Tools > Sub Header
• The sub header is black, 18 points

• If a footer is used it must be created by clicking:

– BG Tools > Footer
• The footer text is white, 20 points

Footer text is white, 20 points 15

BG Group PowerPoint Tutorial

Text slides – content tips

• To ensure the slide can be read

– Please limit content to four to six bullets per page
– Keep to a maximum of eight to ten lines of copy
– If necessary, split text across more than one slide
• A graphic, arrow, shape or text box may be added to
support a point
• This can be done with the drawing tool bar
• To turn on the drawing tool bar click:
– View > Toolbars > Drawing

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BG Group PowerPoint Tutorial

Graphics and other text boxes – design tip

• Imported images should have a minimum of 96 dpi

and be appropriately sized for use within the
presentation
• If the visual is not clear in ‘View show’ mode it should
be replaced with a another version or removed
• Photos should be in JPEG format (*.jpg)
• Graphics should be either Windows Meta File (*.wmf)
or Windows Enhanced Meta File (*.emf) format to
ensure they can be scaled

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BG Group PowerPoint Tutorial

Using images on a text slide

• To add a Library Image to a slide click:

– BG Tools > Insert Library Image
• This displays folders containing images for slides
• For text slides using images only
– There are two approved formats
– The image sizes, in pixels, are shown against each:
– A single full width image (2000 wide x 1150 high)
– Three equally sized images abutted (667 wide x 1150 high)
• Other images should be cropped and resized to the
required dimensions and be at least 96dpi
• To maintain brand consistency refer to the BG Visual
Identity Standards for appropriate on-brand images

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BG Group PowerPoint Tutorial

How to insert an image to a slide

• To resize and position a

correctly proportioned slide
image:
– select the image and then
select the appropriate command
• For a full width image use:
– BG Tools > Image > Slide - full
• For abutted third width images
use:
– ‘Slide – left’,
– ‘Slide – centre’
– ‘Slide – right’
• For an image on the right hand
side of a slide:
– ‘Image within slide – right’

Library Images may only be used within PowerPoint presentations 19

BG Group PowerPoint Tutorial

Importing charts

• Charts can be created directly in PowerPoint or they

can be imported from another PowerPoint
presentation, Word or Excel
• When creating a chart the colours from the BG colour
palettes must be applied
• To select the required colour double click the element
(bar, wedge etc) on the chart
• From the ‘Colors and Lines’ box choose:
– Color > More Fill Colors

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BG Group PowerPoint Tutorial

Importing charts

• Select the content you wish to import from your source

document and click:
– Edit > Copy
• Switch to the slide in your PowerPoint presentation
where you want to insert the content
• From the menu bar click:
– Edit > Paste Special

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